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Published 7 Aug 2025, 17:11 BST

Official UK procurement notice

Wormwood Scrubs Masterplan Biodiversity & Improvement Works

Official notice

Authority: London Borough of Hammersmith and Fuham (LBHF) (Local council)

ServicesOpen procedureAbove thresholdSME suitable
Sectors: Construction & Civil Engineering (45)Agricultural, forestry, horticultural, aquacultural and apicultural services (77) Delivery: London (UKI33)
Published estimate£2,500,000≈ £492k / year · £3,000,000 inc. VAT35.1% above final estimate
Submissions closed 4 Sept 2025awarded 29 Apr 2026
Awarded to Keystone Environmental Ltd
Contract term 5 yrs 1 moends 1 Feb 2031 · up to 1 Feb 2036 with extensions · starts 2 Jan 2026

What is being bought

Published requirement description

London Borough of Hammersmith and Fulham Council (the "Council") invited tenders seeking a supplier who is suitably qualified and experienced in landscaping and the creation and management of ecologically sensitive habitats.

Wormwood Scrubs is an open space located at the northern end of the London Borough of Hammersmith and Fulham. It is the largest open space in the Borough, at around 80 ha (200 acres), and is one of the largest areas of common land in London.

The work is to implement the proposals in the AEM (Alternative Ecological Mitigation) Masterplan for Wormwood Scrubs open space. The overall objective of the AEM Masterplan is to improve and enhance biodiversity on the Scrubs and at the same time improve drainage across the site to better manage surface water and improve access.

The work is split into two phases:

Capital works - this phase of work should be completed in 6-8 months and will include the creation of a SUDs (Sustainable Urban Drainage scheme) made up of a series of scrapes and swales to the south of the site and the northwest corner of the site. Retention ponds will be created in the existing wet woodlands in the southeast of the site. Tree planting will take place at various locations and existing vegetation will be improved along with the creation of meadows and grasslands. Hibernacula's will be created and bird and bat boxes installed.

Maintenance and Management Plan (MMP) - Phase 2 of the work will be a 10 year Management and Maintenance Plan (MMP) which will include the management of the features implemented as part of the Phase 1 Capital Works including the SUDs scheme and meadows and will also involve the management of the existing woodland, scrubland and meadows that have not previously been regularly managed and are in need of ongoing management to improve conditions for wildlife and increase biodiversity. For example, selective thinning in woodland areas will allow more light in to allow a greater variety of woodland plants to grow in the understorey.

CPV: Construction work · Grounds maintenance services · Landscaping work for sports grounds and recreational areas

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 5 yrs 1 moPublished value£2,500,000
Contract period: 2 Jan 2026 – 1 Feb 2031 (5 yrs 1 mo) · up to 1 Feb 2036 with extensionsValue: £2,500,000 exc. VAT · £3,000,000 inc. VAT
Delivery: London
Extensions: The contract for Phase 2 (MMP) includes one (1) optional extension of up to five (5) years and the extension may be exercised based on satisfactory performance during the initial term of the contract.
45000000 Construction work45112720 Landscaping work for sports grounds and recreational areas77314000 Grounds maintenance services
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    his procurement process includes a Procurement Specific Questionnaire (PSQ), that incorporates specific Conditions of Participation (CoP) which Potential Suppliers must satisfy to continue to participate in the procurement process.

    Questions relating to CoP include but may not be limited to, the following.

    LEGAL AND FINANCIAL CAPACITY

    Legal Capacity

    London Borough of Hammersmith and Fulham Council (the "Council") will assess Potential Suppliers/Lead Potential Suppliers, all members of a Group and/or all Significant Subcontractors (as applicable), as necessary to ensure relevant matters relating to legal compliance and assurance are satisfied.

    Financial Capacity

    The Council will assess the financial standing of all Potential Suppliers/Lead Potential Suppliers, all members of a Group and/or all Significant Subcontractors (as applicable), who must certify that their annual turnover is at least double the published Contract value. In addition, third party credit checks (if available) will be undertaken on the preferred Suppliers/Lead Suppliers, all members of a Group, and/or all Significant Subcontractors (as applicable) prior to contract award.

    Insurances

    Potential Suppliers are required to confirm whether they already have, or can commit to obtaining, prior to the contract start date published on the eProcurement portal, the levels of insurance cover:

    • Employer's (Compulsory) Liability Insurance at no less than £10,000,000 (ten million pounds)
    • Public Liability Insurance at no less than £10,000,000 (ten million pounds)
    • Product Liability Insurance at no less than £10,000,000 (ten million pounds)
    • Professional Indemnity Insurance at no less than £5,000,000 (five million pounds)
  • Technical & professional ability

    Technical ability conditions of participation

    TECHNICAL ABILITY

    Relevant Experience and Contract Examples

    Potential Suppliers are required to demonstrate Technical Ability through relevant experience and provide relevant Contract examples.

    London Borough of Hammersmith and Fulham Council Organisational Standards: Accreditations / Registrations

    Potential Suppliers are required to confirm they meet the following organisational qualifications or standards, or equivalent.

    • CHAS Accredited Group
    • Association of Professional Landscapers (APL)
    • British Association of Landscape Industries (BALI)
    • Or another equivalent Association or quality assurance mechanism.

    Further details of the PSQ and assessment methodologies can be found in the Procurement Document Suite and the Council's eProcurement portal.

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 60%Price: 40%
Published sub-criteria (2)
  • Technical: 60%
  • Commercial: 40%
Published award criteria (2)
  • Technical: The Technical (Quality) Envelope percentage weighting incorporates Social Value (which the Council brands "Added Value")
  • Commercial
Conditions of participation2
  • Economic & financial standing

    his procurement process includes a Procurement Specific Questionnaire (PSQ), that incorporates specific Conditions of Participation (CoP) which Potential Suppliers must satisfy to continue to participate in the procurement process.

    Questions relating to CoP include but may not be limited to, the following.

    LEGAL AND FINANCIAL CAPACITY

    Legal Capacity

    London Borough of Hammersmith and Fulham Council (the "Council") will assess Potential Suppliers/Lead Potential Suppliers, all members of a Group and/or all Significant Subcontractors (as applicable), as necessary to ensure relevant matters relating to legal compliance and assurance are satisfied.

    Financial Capacity

    The Council will assess the financial standing of all Potential Suppliers/Lead Potential Suppliers, all members of a Group and/or all Significant Subcontractors (as applicable), who must certify that their annual turnover is at least double the published Contract value. In addition, third party credit checks (if available) will be undertaken on the preferred Suppliers/Lead Suppliers, all members of a Group, and/or all Significant Subcontractors (as applicable) prior to contract award.

    Insurances

    Potential Suppliers are required to confirm whether they already have, or can commit to obtaining, prior to the contract start date published on the eProcurement portal, the levels of insurance cover:

    • Employer's (Compulsory) Liability Insurance at no less than £10,000,000 (ten million pounds)
    • Public Liability Insurance at n…
  • Technical & professional ability

    Technical ability conditions of participation

    TECHNICAL ABILITY

    Relevant Experience and Contract Examples

    Potential Suppliers are required to demonstrate Technical Ability through relevant experience and provide relevant Contract examples.

    London Borough of Hammersmith and Fulham Council Organisational Standards: Accreditations / Registrations

    Potential Suppliers are required to confirm they meet the following organisational qualifications or standards, or equivalent.

    • CHAS Accredited Group
    • Association of Professional Landscapers (APL)
    • British Association of Landscape Industries (BALI)
    • Or another equivalent Association or quality assurance mechanism.

    Further details of the PSQ and assessment methodologies can be found in the Procurement Document Suite and the Council's eProcurement portal.

What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
7 Aug 2025, 17:11 BST
Last source update
27 Aug 2026, 16:29 BST
Award evaluation window
Submission end – 8 Dec 2025
Authority reference
itt__19111
FTS notice number
2025/S 000-047059
Latest notice
Contract award notice (UK6)
Classification (CPV)
Construction workGrounds maintenance servicesLandscaping work for sports grounds and recreational areas
Delivery area
London (UKI33)
Official registry OCID
ocds-h6vhtk-0583b5 Find a Tender
Review and risk notes
Risks

London Borough of Hammersmith and Fulham Council (the "Council") has identified an indicative suite of potential risks that may jeopardise the satisfactory performance of the Contract but, due to the nature of the risks, are unable to be addressed in the Contract as awarded.

Where the relevant conditions under Schedule 8 of the Procurement Act 2023 (UKPGA 2023/54) are satisfied, the modification of the Contract to remedy risks will be treated as a permitted contract modification.

For this procurement, risks are categorised in 3 ways (Known Unknowns (risks the Council is aware of, but is unaware of the size and effect of their impact), Unknown Unknowns (risks the Council is not aware of, and therefore is also unaware of the size and effect of their impact), and Known Knowns (risks the Council is aware of and is also aware of the size and effect of their impact)). The indicative suite of potential risks identified are provided by way of example only but must not be considered as exhaustive and there may be further risks identified within the Contract term which are subject to permissible modification under Schedule 8 of the Procurement Act 2023 (UKPGA 2023/54).

The indicative suite of potential risks identified, are included in the Procurement Document Suite.

How it was run

Official notice
Run through: portal not identified
Electronic submission allowedLanguage: EN
Submission deadline
4 Sept 2025, 12:00 BST
Clarification deadline
27 Aug 2025, 17:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

Suppliers are requested to register on our tender portal to access the tender. www.capitalesourcing.com ↗

Timeline

7 Aug 2025 → 27 Aug 2026 · 7 dates
  1. Tender notice published
    7 Aug 2025, 17:11 BST
  2. Clarification questions by
    27 Aug 2025, 17:00 BST
  3. Submission deadline
    4 Sept 2025, 12:00 BST
  4. Award decision expected by318 days ago
    8 Dec 2025, 23:59 GMT
  5. Contract starts294 days ago
    2 Jan 2026
  6. Assessment summaries sent57 days ago
    27 Aug 2026, 00:00 BST
  7. Latest notice published56 days ago
    27 Aug 2026, 16:29 BST

Notice history

4 events · 2 releases on Find a Tender · since 7 Aug 2025
  1. Tender notice published
    7 Aug 2025, 17:11 BST
    UK4
  2. Contract award notice published
    27 Aug 2026, 16:29 BST
    UK6
  3. Status changed to complete
    27 Aug 2026, 16:29 BST
  4. Contract signature expected
    23 Sept 2026, 23:59 BST
    scheduled

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value (inc. VAT) £3,377,2991 award inc. VAT; no net value published
Bids received 44 from SMEs
Awarded toValueDateStatus
Keystone Environmental LtdSME1 Oct 2026 – 30 Sept 2031 · up to 31 Mar 2037Extensions: Five years plus an option for a further five years£3,377,299 inc. VAT29 Apr 2026Awarded

Bid statistics published by the authority

BidsSMEVCSEValid bid range
4final-stage tenders · 5 at stage one40—

Contracting authority & participating public bodies

London Borough of Hammersmith and Fuham (LBHF)

Contracting authorityPublic authority - sub-central government GB-PPON: PHTW-6333-BQGD Town Hall, King Street, London, London, W6 9JUContact email

Bidders & participating suppliers

1 commercial party on the notice
  • Keystone Environmental LtdAwarded supplierGB-PPON: PLLY-5546-NHBM The Old Barn, Beaverstone, Tetbury,, South West, GL8 8TTContact email

Official documents & specifications (2)

Official links; attachments are not copied

Notices published for this procedure

  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender