TenderlineUK
Procurement Intelligence
Official OCDSSearch
Find a TenderCancelledProcurement termination notice
Published 6 Aug 2025, 10:56 BST

Official UK procurement notice

Wormwood Scrubs Masterplan Biodiversity & Improvement Works

Official notice

Authority: London Borough of Hammersmith and Fuham (LBHF) (Local council)

ServicesOpen procedureAbove thresholdSME suitable
Sectors: Construction & Civil Engineering (45)Agricultural, forestry, horticultural, aquacultural and apicultural services (77) Delivery: London (UKI33)
Final published estimate£2,000,000initial estimate £2,500,000 · 2 value updates
Submissions closed 29 Jul 2025
Contract term 5 yrsup to 10 yrs with extensions · starts 5 Jan 2026

What is being bought

Published requirement description

London Borough of Hammersmith and Fulham Council (the “Council”) is seeking a supplier who is suitably qualified and experienced in landscaping and the creation and management of ecologically sensitive habitats.

Wormwood Scrubs is an open space located at the northern end of the London Borough of Hammersmith and Fulham. It is the largest open space in the Borough, at around 80 ha (200 acres), and is one of the largest areas of common land in London.

The work is to implement the proposals in the AEM (Alternative Ecological Mitigation) Masterplan for Wormwood Scrubs open space. The overall objective of the AEM Masterplan is to improve and enhance biodiversity on the Scrubs and at the same time improve drainage across the site to better manage surface water and improve access.

The work is split into two phases:

Capital works – this phase of work should be completed in 6-8 months and will include the creation of a SUDs (Sustainable Urban Drainage scheme) made up of a series of scrapes and swales to the south of the site and the northwest corner of the site. Retention ponds will be created in the existing wet woodlands in the southeast of the site. Tree planting will take place at various locations and existing vegetation will be improved along with the creation of meadows and grasslands. Hibernacula’s will be created and bird and bat boxes installed.

Read the full description (636 more characters)

Maintenance and Management Plan (MMP) – Phase 2 of the work will be a 10 year Management and Maintenance Plan (MMP) which will include the management of the features implemented as part of the Phase 1 Capital Works including the SUDs scheme and meadows and will also involve the management of the existing woodland, scrubland and meadows that have not previously been regularly managed and are in need of ongoing management to improve conditions for wildlife and increase biodiversity. For example, selective thinning in woodland areas will allow more light in to allow a greater variety of woodland plants to grow in the understorey.

CPV: Construction work · Grounds maintenance services · Landscaping work for sports grounds and recreational areas

The lotProcurement structure

single lot · value published
Lot #1Lot 1AwardedRenewal 5 yrsSMEPublished value£2,000,000
Contract period: 5 Jan 2026 — 4 Jan 2031 (5 yrs) · up to 10 yrs with extensionsEligibility: SME eligibleDelivery: London
Value
£2,000,000 exc. VAT · £2,400,000 inc. VAT
Extensions
The contract for Phase 2 (MMP) includes one (1) optional extension of up to five (5) years and the extension may be exercised based on satisfactory performance during the initial term of the contract.
45000000 Construction work45112720 Landscaping work for sports grounds and recreational areas77314000 Grounds maintenance services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published — the tender pack may add more
How bids were scored
Quality: 60%Price: 40%
Published sub-criteria (2)
  • Technical — 60%
  • Commercial — 40%
Published award criteria (2)
  • Technical — The Technical (Quality) Envelope percentage weighting incorporates Social Value (which the Council brands "Added Value")
Conditions of participation2
  • Economic & financial standing
    This procurement process includes a Procurement Specific Questionnaire (PSQ), that incorporates specific Conditions of Participation (CoP) which Potential Suppliers must satisfy to continue to participate in the procurement process. Questions relating to CoP more…include but may not be limited to, the following. LEGAL AND FINANCIAL CAPACITY Legal Capacity London Borough of Hammersmith and Fulham Council (the “Council”) will assess Potential Suppliers/Lead Potential Suppliers, all members of a Group and/or all Significant Subcontractors (as applicable), as necessary to ensure relevant matters relating to legal compliance and assurance are satisfied. Financial Capacity The Council will assess the financial standing of all Potential Suppliers/Lead Potential Suppliers, all members of a Group and/or all Significant Subcontractors (as applicable), who must certify that their annual turnover is at least double the published Contract value. In addition, third party credit checks (if available) will be undertaken on the preferred Suppliers/Lead Suppliers, all members of a Group, and/or all Significant Subcontractors (as applicable) prior to contract award. Insurances Potential Suppliers are required to confirm whether they already have, or can commit to obtaining, prior to the contract start date published on the eProcurement portal, the levels of insurance cover: • Employer’s (Compulsory) Liability Insurance at no less than £10,000,000 (ten million pounds) • Public Liability Insurance at …
  • Technical & professional ability
    TECHNICAL ABILITY Relevant Experience and Contract Examples Potential Suppliers are required to demonstrate Technical Ability through relevant experience and provide relevant Contract examples. London Borough of Hammersmith and Fulham Council Organisational more…Standards: Accreditations / Registrations Potential Suppliers are required to confirm they meet the following organisational qualifications or standards, or equivalent. • CHAS Accredited Group • Association of Professional Landscapers (APL) • British Association of Landscape Industries (BALI) • Or another equivalent Association or quality assurance mechanism. Further details of the PSQ and assessment methodologies can be found in the Procurement Document Suite and the Council’s eProcurement portal.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Cancelled
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
No (one-off requirement)
First published
6 Aug 2025, 10:56 BST
Last source update
6 Aug 2025, 10:56 BST
Award evaluation window
Submission end — 30 Oct 2025, 23:59 GMT
Authority reference
itt__19026
Latest notice
Procurement termination notice (UK12)
Classification (CPV)
Construction workGrounds maintenance servicesLandscaping work for sports grounds and recreational areas
Delivery area
London (UKI33)
Official registry OCID
ocds-h6vhtk-04fc7c Find a Tender
Review and risk notes
Risks
London Borough of Hammersmith and Fulham Council (the “Council”) has identified an indicative suite of potential risks that may jeopardise the satisfactory performance of the Contract but, due to the nature of the risks, are unable to be addressed in the Contract as awarded. Where the relevant conditions under more…Schedule 8 of the Procurement Act 2023 (UKPGA 2023/54) are satisfied, the modification of the Contract to remedy risks will be treated as a permitted contract modification. For this procurement, risks are categorised in 3 ways (Known Unknowns (risks the Council is aware of, but is unaware of the size and effect of their impact), Unknown Unknowns (risks the Council is not aware of, and therefore is also unaware of the size and effect of their impact), and Known Knowns (risks the Council is aware of and is also aware of the size and effect of their impact)). The indicative suite of potential risks identified are provided by way of example only but must not be considered as exhaustive and there may be further risks identified within the Contract term which are subject to permissible modification under Schedule 8 of the Procurement Act 2023 (UKPGA 2023/54). The indicative suite of potential risks identified, are included in the Procurement Document Suite.

How it was run

Official notice
Run through: portal not identified
Electronic submission allowedLanguage: EN
Submission deadline
29 Jul 2025, 12:00 BST
Clarification deadline
18 Jul 2025, 17:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release
Suppliers are requested to register on our tender portal to access the tender. www.capitalesourcing.com ↗

Timeline

8 published dates · Europe/London
  1. Planning notice published
    3 Apr 2025, 11:00 BST
  2. Market engagement
    18 Apr 2025, 23:59 BST
    This Preliminary Market Engagement (PME) notice is being used to enable the London Borough of Hammersmith and Fulham Council (the “Council”) to understand supplier interest and capabilities to undertake both phases of the procurement. It is intended that the outcome of this PME will be used to more…further inform the Council's procurement, service, and contract model, but the Council is under no obligation to any potential Supplier and/or makes no guarantees to any party, resulting from feedback received to this PME. If your organisation is interested in this opportunity and believe they could provide the requirement to the Council, in line with the Scope set out above, please confirm your interest to [email protected] by no later than the Engagement Deadline in this notice. The Council will keep a record of all interested Suppliers and will confirm when the procurement goes live. This PME must not be considered as confirmation by the Council that any future procurement opportunity will be forthcoming as a result of any activity undertaken as part of the Council’s PME. The Council does not bind itself to running a procurement, or awarding any resultant contract, following the conclusion of this PME. In accordance with the requirements of the Procurement Act 2023 (UKPGA 2023/54), the Council is committed to conducting this PME in such a way that it does not put a supplier at an unfair advantage or disadvantage. The Council will not adopt any technical advice in the preparation of any procurement activity from anyone where this may prejudice this requirement or otherwise distort competition. Any potential Supplier interested in the Council’s procurement opportunities may register on the eProcurement portal, by visiting https://www.capitalesourcing.com/web/login.shtml
  3. Tender notice published
    10 Jun 2025, 16:46 BST
  4. Clarification questions by
    18 Jul 2025, 17:00 BST
  5. Submission deadline
    29 Jul 2025, 12:00 BST
  6. Latest notice published
    6 Aug 2025, 10:56 BST
  7. Award decision expected by331 days ago
    30 Oct 2025, 23:59 GMT
  8. Contract starts265 days ago
    5 Jan 2026, 00:00 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics — not a forecast
Awards 1
Awarded toValueDateStatus
supplier not published—6 Aug 2025CancelledFollowing the publication of a tender notice in respect of a contract, the contracting authority has decided not to award the contract

Notice history

14 events · 4 releases on Find a Tender · since 3 Apr 2025
  1. Procurement termination notice published
    6 Aug 2025, 10:56 BSTUK12
  2. Published value updated
    6 Aug 2025, 10:56 BSTwas £2,000,000
  3. Status changed to complete
    6 Aug 2025, 10:56 BST
  4. Procurement method changed
    6 Aug 2025, 10:56 BST
  5. Deadline withdrawn
    6 Aug 2025, 10:56 BST
  6. Buyer details updated
    6 Aug 2025, 10:56 BST
  7. Tender notice published
    3 Jul 2025, 11:17 BSTUK4
  8. Deadline moved to 29 Jul 2025, 12:00 BST
    3 Jul 2025, 11:17 BST+7 days · was 22 Jul 2025, 12:00 BST
  9. Tender notice published
    10 Jun 2025, 16:46 BSTUK4
  10. Published value updated to £2,000,000
    10 Jun 2025, 16:46 BSTwas £2,500,000
  11. Status changed to active
    10 Jun 2025, 16:46 BST
  12. Procurement method changed
    10 Jun 2025, 16:46 BST
  13. Deadline published: 22 Jul 2025, 12:00 BST
    10 Jun 2025, 16:46 BST
  14. Preliminary market engagement notice published
    3 Apr 2025, 11:00 BSTUK2
Published amendments (1)

Extended deadline for Clarification Questions and Submission by one week.

Routine re-releases (4)
  • 2025-04: 1 release · 3 Apr 2025

Contracting authority & participating public bodies

London Borough of Hammersmith and Fuham

Contracting authorityPublic authority - sub-central government GB-PPON: PHTW-6333-BQGD Town Hall, king street, London, London, W6 9JU [email protected]

Official documents & specifications (5)

Official links; attachments are not copied

Tender pack and attachments

  • Conflict of interest declarationtenderConflict of interest declarationNot published

Notices published for this procedure