Official UK procurement notice
Workshop Tools & Equipment Maintenance, Repairs and Installations Framework
Authority: Hampshire County Council (Local council)
What is being bought
Published requirement descriptionHampshire County Council (HCC) require servicing of their workshop equipment and tools, to support the servicing and maintenance of their vehicle fleets.
This Framework covers the supply, delivery, installation, commissioning, maintenance, testing, certification and lifecycle management of a full range of garage and workshop tools/equipment for the servicing, maintenance and inspection of vehicles, including cars, LGVs, HGVs, plant and specialist fleet.
The Framework includes both new equipment purchases and ongoing management services for equipment already owned by the Authority.
The Framework will have a single supplier appointed, enabling a simple purchase order call-off mechanism. The successful supplier will be responsible for providing servicing and maintenance in various workshop locations across Hampshire and the Isle of Wight as needed.
- No preliminary market engagement: Market engagement was undertaken as part of the UN27601 Framework. Soft market testing was also carried out to understand why the original lot for this requirement did not receive any bids, and the insights gained have informed the approach to the re-tender.
CPV: Fleet management, repair and maintenance services · Repair, maintenance and associated services of vehicles and related equipment
How this framework works
From the published notice- Type
- Closed framework
- Call-offs
- call-offs are awarded directly to appointed suppliers, without further competition
- Places
- up to 1 suppliers
- Framework period
- 4 yrs from 2 Nov 2026
- Supplier levy on call-offs (max %)
- Establishment of a Single Supplier Framework.
Published description of the framework
The Framework will be a single supplier Framework. The framework will be owned and led by Hampshire County Council. The proposed model provides the Authority with a compliant route to market, covering their workshop maintenance services, repairs and installations and provides a simple call-off method via purchase order directly to the appointed supplier.
The lotProcurement structure
single lot · value publishedLot #1Published value£1,120,000
- Economic & financial standing
This tender has the following Conditions of Participation. Further supplementary information on each of the requirements is contained within the tender documents.
- Corporate Social Responsibility – Suppliers are asked to confirm they meet their legal obligations and expectations of the Council regarding their approach to equalities and sustainability.
- Data Protection & ICO Registration – Suppliers are required to meet stated Data Protection standards and be registered with the Information Commissioners Office.
- Insurance – As a minimum, suppliers are required to hold, or commit to obtain prior to contract award, Public and Employer's Liability insurance. Minimum cover levels for these and any other additional insurance requirements relevant to this requirement, are detailed in the tender documents.
- Financial Standing & Business Risk – The Council uses Creditsafe and requires all suppliers to achieve a minimum Business Risk score of 30/100. For scores between 30 and 50, a Parent Company Guarantee or Performance Bond may be deemed required as appropriate. Suppliers must also be able to evidence at least 12 months of trading.
- Technical & professional ability
This tender has the following Conditions of Participation. Further supplementary information on each of the requirements is contained within the tender documents.
- Suppliers are asked to confirm that they are SSIP or ISO 45001 accredited and have appropriate arrangements in place to effectively manage health and safety, including the identification and control of significant risks.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- Price criterion 1 (Lot 0): 100% weighting - Lowest Price Offer
- Economic & financial standing
This tender has the following Conditions of Participation. Further supplementary information on each of the requirements is contained within the tender documents.
- Corporate Social Responsibility – Suppliers are asked to confirm they meet their legal obligations and expectations of the Council regarding their approach to equalities and sustainability.
- Data Protection & ICO Registration – Suppliers are required to meet stated Data Protection standards and be registered with the Information Commissioners Office.
- Insurance – As a minimum, suppliers are required to hold, or commit to obtain prior to contract award, Public and Employer's Liability insurance. Minimum cover levels for these and any other additional insurance requirements relevant to this requirement, are detailed in the tender documents.
- Financial Standing & Business Risk – The Council uses Creditsafe and requires all suppliers to achieve a minimum Business Risk score of 30/100. For scores between 30 and 50, a Parent Company Guarantee or Performance Bond may be deemed required as appropriate. Suppliers must also be able to evidence at least 12 months of trading.
- Technical & professional ability
This tender has the following Conditions of Participation. Further supplementary information on each of the requirements is contained within the tender documents.
- Suppliers are asked to confirm that they are SSIP or ISO 45001 accredited and have appropriate arrangements in place to effectively manage health and safety, including the identification and control of significant risks.
- “Workshop Tools & Equipment Maintenance, Repairs and Installations…” is a framework: the contest is a place on its panel, up to 1 suppliers, not a single contract, and call-offs are awarded directly: getting appointed is the whole game.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 17 Aug 2026, 15:01 BST
- Last source update
- 17 Aug 2026, 15:01 BST
- Award evaluation window
- Submission end – 23 Oct 2026
- Authority reference
UN29320- FTS notice number
2026/S 000-078183- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-06e5c4Find a Tender- Contract terms summary
The Supplier shall submit to the Customer invoices in respect of the Goods and Services at the intervals agreed by the Parties. In consideration of the Supplier performing its obligations in accordance with the terms and conditions of this Contract, the Customer shall pay the Contract Price to the Supplier in accordance with the Order Form.
Where the Supplier enters into a Sub-Contract for the purpose of performing this Contract, it shall cause a term to be included in such Sub-Contract that requires payment to be made of undisputed sums by the Supplier to the Sub-Contractor within a specified period not exceeding thirty (30) calendar days from the receipt of a valid invoice, as defined by the Sub-Contract requirements. Where the Supplier is late in making such payment the Supplier shall report to the Customer any late payment.
Invoices which do not meet the requirements of the Order Form and Payment Procedure will not be settled until receipt of an accurate invoice. The Customer reserves the right to return an invoice that does meet the requirements of the Order Form and Payment Procedure.
- Risks
Local Government Reorganisation (LGR) is part of the Government plans to replace the current two-tier system of county councils and district/borough councils with unitary councils across the country. The County of Hampshire is impacted by this and is currently progressing through the LGR process.
During the life of this contract, the LGR process will progress and will impact this contract. Impacts may include, but are not limited to, contract changes such as a change to the legal name/entity of the Authority you currently contract with, increases and/or decreases in the value/volume of goods/services/works required due to the change in size/scope of the Contracting Authority, changes to the scope of the nature of goods/services/works required, or the requirement may no longer be needed and will terminate. Although any contract scope changes should broadly relate to the nature of the existing scope, new goods/services/works of a related nature may be required that were not previously included. The scale and exact timing of the changes to your contract will be communicated to you when appropriate, as all contractual arrangements will need to be able to adapt to the LGR changes as required, to ensure smooth transition and continuity of services. Find out more information on LGR within Hampshire.
How it was run
Official notice- Appointment period ends
- 23 Sept 2026, 14:00 BST
- Clarification deadline
- 10 Sept 2026, 17:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
- Supplier levy on call-offs (max %)
- call-off levy · Establishment of a Single Supplier Framework.
Timeline
17 Aug 2026 → 2 Nov 2026 · 5 dates- Tender notice published70 days ago17 Aug 2026, 15:01 BST
- Clarification questions by46 days ago10 Sept 2026, 17:00 BST
- Admission / appointment period ends33 days ago · period end, not a bid countdown23 Sept 2026, 14:00 BST
- Award decision expected by3 days ago23 Oct 2026, 23:59 BST
- Today27 Oct 2026
- Contract startsin 5 days2 Nov 2026
Notice history
1 event · 1 release on Find a Tender- Tender notice published17 Aug 2026, 15:01 BSTUK4
Contracting authority & participating public bodies
Official documents & specifications (1)
Official links; attachments are not copiedNotices published for this procedure
- Tender notice Tender notice on Find a Tender