Official UK procurement notice
Workforce Management Solution · UK public procurement notice
Authority: West Yorkshire Combined Authority (or such other successor body, company, organisation who shall have the responsibility of being the contracting authority of the National Police Air Service or any part or parts thereof) (Local council)
What is being bought
Published requirement descriptionWest Yorkshire Police require a Workforce Management System that will provide a modern, data-driven capability to plan, manage and optimise workforce deployment across the Contact function, enabling West Yorkshire Police to meet current and future demand efficiently and effectively.
Please see ITT documentation for further detail.
This can be found on below link (following registration) atamis-7459.my.site.com/s/Welcome ↗
- How the procedure runs: Please see attached ITT Documents for further information.
CPV: Administration software package · Calendar software package · Database software package · IT software package · Software supply services · Time accounting or human resources software package
The lotProcurement structure
single lot · value publishedLot #1RenewalPublished value£1,350,000
- Economic & financial standing
Please see attached ITT Documents
- Technical & professional ability
Please see attached ITT Documents
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Price: Please see ITT Documentation for further information.
- Quality: Please see ITT Documentation for further information.
- Economic & financial standing
Please see attached ITT Documents
- Technical & professional ability
Please see attached ITT Documents
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 22 Jul 2026, 10:38 BST
- Last source update
- 12 Aug 2026, 16:14 BST
- Award evaluation window
- Submission end – 13 Nov 2026
- Authority reference
262-IT-26- FTS notice number
2026/S 000-076936- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-06d084Find a Tender- Contract terms summary
Please see ITT Documentation.
- How it runs
Please see attached ITT Documents for further information.
- Risks
As technology advances throughout the contract term, new and enhanced functionality and modules may become available. Therefore, West Yorkshire Police (WYP) requires the flexibility to procure additional functionality, modules, and requirements as they become available. This capability has been included within the specification.
Licence volumes have been calculated based on current operational requirements. However, as WYP's organisation and business needs evolve, there may be a requirement to purchase additional licences to support increased demand and future growth. This has been included within the specification and pricing has been requested for additional licences.
The contract will initially be delivered as a supplier-hosted solution. However, WYP requires the option to transition the solution to an on-premises deployment model should security, operational, or regulatory requirements necessitate such a change during the contract term.
How it was run
Official notice- Submission deadline
- 7 Sept 2026, 13:00 BST
- Clarification deadline
- 27 Aug 2026, 17:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Please review and submit all response via atamis-7459.my.site.com/s/Welcome ↗
Timeline
22 Jul 2026 → 1 Dec 2026 · 8 dates- Planning notice published90 days ago22 Jul 2026, 10:38 BST
- Market engagement80 days ago31 Jul 2026, 23:59 BST
Potential Suppliers are invited to review and respond to a PME Microsoft Form.
- Next notice expected77 days ago3 Aug 2026, 23:59 BST
- Tender notice published69 days ago12 Aug 2026, 16:14 BST
- Clarification questions by53 days ago27 Aug 2026, 17:00 BST
- Submission deadline43 days ago7 Sept 2026, 13:00 BST
- Today20 Oct 2026
- Award decision expected byin 25 days13 Nov 2026, 23:59 GMT
- Contract startsin 42 days1 Dec 2026
Notice history
5 events · 2 releases on Find a Tender · since 22 Jul 2026- Preliminary market engagement notice published22 Jul 2026, 10:38 BSTUK2
- Tender notice published12 Aug 2026, 16:14 BSTUK4
- Status changed to active12 Aug 2026, 16:14 BST
- Procurement method changed12 Aug 2026, 16:14 BST
- Deadline published: 7 Sept 2026, 13:00 BST12 Aug 2026, 16:14 BST
Contracting authority & participating public bodies
Official documents & specifications (2)
Official links; attachments are not copiedNotices published for this procedure
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender