Official UK procurement notice
Woking High School Academy Trust
Authority: Woking High School Academy Trust (Education)
What is being bought
Published requirement descriptionWoking High School are requesting tenders from recognised service provider to manage their cleaning services to the indicated contract. Providers must be able to demonstrate their capability to deliver the services via the documentation to be submitted, this service requirement will include the daily, weekly, monthly service requirements as well as managing TUPE. Additionally to the current services the school will be reviewing extra cleaning hours for a daytime janitor post, a morning cleaning service to two areas of the school and some increase to periodic requirements to areas of the school, this is above the current service being delivered and currently not completed on this existing budget.
- Recurrence: Estimated timing for further notices to be published: Yes — 30 months from contract start date, depending on whether extension periods are taken up
CPV: Building-cleaning services
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£600,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (4)
- Contract Management and Staffing Resources: 35%
- Contractor/Client Reporting: 10%
- Service Expectations and Delivery: 20%
- Three Year Contract Value: 35%
Published award criteria (4)
- Contract Management and Staffing Resources: 35
- Contractor/Client Reporting: 10
- Service Expectations and Delivery: 20
- Three Year Contract Value: 35
- Suitability
In the first instance, candidates should register with www.delta-esourcing.com ↗ (www.delta-esourcing.com ↗) and express an interest in the contract. Candidates will need to provide as part of the request to participate process details of enrolment on professional or trade registers and details on whether bankruptcy, convictions of professional misconduct, non-payments relating to social security contributions or taxes applies to the economic operator. Economic operators may be excluded from participation if any of these circumstances applies.
Any candidate found to be guilty of serious misrepresentation in proving false or inaccurate information may be declared ineligible and not selected to continue with the process.
- Economic & financial standing
Candidates will need to provide as part of the selection questionnaire process details of turnover, profit and capital and reserves for previous 3 years. Any candidate found to be guilty of serious misrepresentation in proving false or inaccurate information may be declared ineligible and not selected to continue with the process
Minimum: A statement of a minimum turnover level is detailed within the standard questionnaire documentation, this is to be supplied with current contract supplied reference data and existing education based contract information. - Technical & professional ability
Candidates will need to provide as part of the process evidence of current business, quality standards, accreditation and relevant experience. Any candidate found to be guilty of serious misrepresentation in proving false or inaccurate information may be declared ineligible and not selected to continue with the process.
Minimum: Financial risk grid status will be evaluated on a pass/fail basis, this is to be completed in all cases and returned, please see the explanation within the document for further information. Levels of insurance cover will be evaluated on a pass/fail basis. The suppliers must hold …
- Staff
- Names and qualifications of delivery staff must be submitted
- Price carries 35 of 100 points: a 10% discount moves about 3.5 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Restricted procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
Yes · Estimated timing for further notices to be published: Yes — 30 months from contract start date, depending on whether extension periods are taken up
- First published
- 29 Apr 2024, 14:05 BST
- Last source update
- 18 Oct 2024, 12:05 BST
- FTS notice number
2024/S 000-033724- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0455caFind a Tender
- Electronic trading
- e-invoicing allowed · electronic payment
- Performance terms
Planned and regular monthly, quarterly and annual contract review meeting will be pre-planned with the awarding contractor.
Publisher note: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. To view this notice, please click here: https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=896838870 GO Reference: GO-20241018-PRO-28193312
How it was run
Official noticeTender documents are also served through a separate tool: https://www.delta-esourcing.com/tenders/UK-title/V5W94JPK2N ↗
- Submission deadline
- 7 Jun 2024, 12:00 BST
- Submission channel
- {"electronicSubmission","written"}
- Accepted languages
- en
- Bid validity
- 180 days from the deadline
Timeline
7 Jun 2024 → 21 Dec 2024 · 4 dates- Submission deadline7 Jun 2024, 12:00 BST
- Invitations to tender expected21 Jun 2024, 00:00 BST
- Notice published18 Oct 2024, 12:05 BST
- Contract starts21 Dec 2024
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete18 Oct 2024, 12:05 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| KGB Southwest Ltd | — | — | Awarded |
Contracts
Contract 033724-2024-1 · KGB Southwest Ltd
- Signed
- 15 Oct 2024
- Value
- —
- Period
- … – 31 Mar 2028
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| Woking High School are requesting tenders from recognised service provider to manage… | 5bids · 5 electronic | 5 | — | £550,978 – £595,925 |
| Whole notice | — | — | — | £550,978 – £595,925 |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Woking high SchoolMediation bodyReview body
Bidders & participating suppliers
1 commercial party on the notice- KGB Southwest LtdAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.