Find a TenderClosed
Published 21 Jan 2022, 16:15 GMT

Official UK procurement notice

WLC 7 Local Bus Contracts - 12 months

Official notice

Authority: West Lothian Council (Local council)

7 lotsServicesOpen procedureAccelerated
Published estimate£1,000,000total for 7 lots
Submissions closed 7 Feb 2022
Lots 7see the lot list below

What is being bought7 lots · detail below

Published requirement description

Seven (7) local bus contracts for 12 month period to allow market to recover prior to longer term contracts being let

  • Recurrence: DPS to be created within the 12 month contracts and call offs for new routes to be in place for April 2023

CPV: Public road transport services · Services furnished by business organisations · Support services for road transport

Lots and requirements (7)Procurement structure

7 lots · no lot values published · same evaluation weights on every lot
Lot #1LBS 31Renewal

Local bus route Bathgate - Livingston via Linlithgow (Mon - Sat) Additional information: Re: SPD Q3D.1, 3D.2 and 3D.3 Bidders should answer these questions on Environmental, social and labour law in relation to compliance with the regulations covering Scotland and the UK.

Police Scotland will be consulted with regards to Serious and Organised Crime checks. Any links to this type of activity may cause your tender to be rejected.

Delivery: Scotland · Bathgate - Livingston via Linlithgow (Mon - Sat)
Extensions: DPS to be created before end of this contract and future call off contracts run via DPSVariant bids: allowed
Lot #2LBS 31SRenewal

Local bus route Bathgate - Livingston via Linlithgow (Sundays) Additional information: Re: SPD Q3D.1, 3D.2 and 3D.3 Bidders should answer these questions on Environmental, social and labour law in relation to compliance with the regulations covering Scotland and the UK.

Police Scotland will be consulted with regards to Serious and Organised Crime checks. Any links to this type of activity may cause your tender to be rejected.

Delivery: Scotland · Bathgate - Livingston via Linlithgow (Sundays)
Extensions: DPS to be created before end of this contract and future call off contracts run via DPSVariant bids: allowed
Lot #3LBS 40-X40Renewal

Local bus route St John's Hospital to Edinburgh Royal Infirmary (Mon - Sun) Additional information: Re: SPD Q3D.1, 3D.2 and 3D.3 Bidders should answer these questions on Environmental, social and labour law in relation to compliance with the regulations covering Scotland and the UK.

Police Scotland will be consulted with regards to Serious and Organised Crime checks. Any links to this type of activity may cause your tender to be rejected.

Delivery: Scotland · St John's Hospital to Edinburgh Royal Infirmary (Mon - Sun)
Extensions: DPS to be created before end of this contract and future call off contracts run via DPSVariant bids: allowed
Lot #4LBS 5Renewal

Local bus route Bathgate Town Service (Mon - Sat) Additional information: Re: SPD Q3D.1, 3D.2 and 3D.3 Bidders should answer these questions on Environmental, social and labour law in relation to compliance with the regulations covering Scotland and the UK.

Police Scotland will be consulted with regards to Serious and Organised Crime checks. Any links to this type of activity may cause your tender to be rejected.

Delivery: Scotland · Bathgate Town Service (Mon - Sat)
Extensions: DPS to be created before end of this contract and future call off contracts run via DPSVariant bids: allowed
Lot #5LBS 6Renewal

Local bus route Armadale & Whitburn Town Service (Mon - Sat)

Two options are being offered for pricing. Additional information: Re: SPD Q3D.1, 3D.2 and 3D.3 Bidders should answer these questions on Environmental, social and labour law in relation to compliance with the regulations covering Scotland and the UK.

Police Scotland will be consulted with regards to Serious and Organised Crime checks. Any links to this type of activity may cause your tender to be rejected.

Delivery: Scotland · Armadale & Whitburn Town Service (Mon - Sat)
Extensions: Two options are included for pricing. Only one will be awarded · DPS to be created before end of this contract and future call off contracts run via DPSVariant bids: allowed
Lot #6LBS7Renewal

Local Bus route St John's Hospital - South Queensferry via Livingston Centre, Craigshill, Uphall, Broxburn & Winchburgh (Mon - Sat) Additional information: Re: SPD Q3D.1, 3D.2 and 3D.3 Bidders should answer these questions on Environmental, social and labour law in relation to compliance with the regulations covering Scotland and the UK.

Police Scotland will be consulted with regards to Serious and Organised Crime checks. Any links to this type of activity may cause your tender to be rejected.

Delivery: Scotland · St John's Hospital - South Queensferry via Livingston Centre, Craigshill, Uphall, Broxburn & Winchburgh (Mon - Sat)
Extensions: DPS to be created before end of this contract and future call off contracts run via DPSVariant bids: allowed
Lot #7LBS 9Renewal

Local bus route Livingston South Town Service (Mon - Sat) Additional information: Re: SPD Q3D.1, 3D.2 and 3D.3 Bidders should answer these questions on Environmental, social and labour law in relation to compliance with the regulations covering Scotland and the UK.

Police Scotland will be consulted with regards to Serious and Organised Crime checks. Any links to this type of activity may cause your tender to be rejected.

Delivery: Scotland · Livingston South Town Service (Mon - Sat)
Extensions: DPS to be created before end of this contract and future call off contracts run via DPSVariant bids: allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 7 lots
Quality: 10%Price: 90%
Published sub-criteria (3)
  • Data and reporting: 9%
  • Workforce Matters: 1%
  • price: 90%
Published award criteria (3)
  • Data and reporting: 9
  • Workforce Matters: 1
  • Price: 90
Conditions of participation2
  • Suitability

    Relevant PSV operator licence(s) or community bus permit number(s)

  • Economic & financial standing

    Re SPD question 4B.6 West Lothian Council will use Dun and Bradstreet’s DBAi financial reporting system to assess the financial stability of tenderers. Tenderers with a Failure Score of 35 or above on the DBAi system will be deemed to have evidenced satisfactory financial stability. Please note that 34 or less will not be considered as having met this criteria. If a tenderer has a Failure Score of less than 35, the tenderer may be required to submit their last three years accounts.

    In the event that the tenderer is not required to publish accounts and therefore does not have a Dun & Bradstreet or equivalent rating, tenderers should be able to provide financial accounts when requested. The council will then conduct an analysis of the accounts to ensure that there is no significant financial risk. Please note that if you intend on attaching 2 years accounts, these must include financial data over a 3 year period.

    It is recommended that candidates review their own Dun & Bradstreet Score in advance of submitting their tender. If following this review tenderers consider that the Dun & Bradstreet Score does not reflect their current financial status, details of this should be provided, complete with evidence of a good high street credit rating (the equivalent of Dun & Bradstreet score 35) from a recognised credit referencing agency. The council will review any such information as part of the evaluation of Tenderer’s financial status.

    In the event that a firm does not meet the fi…

    Minimum: Employer's (Compulsory) Liability: Min 5m GBP Public Liability: Min 5m GBP Other Insurance: Motor vehicle insurance – Insurance appropriate for the purposes of the business i.e carriage of passengers for hire or reward
Staff
Names and qualifications of delivery staff must be submitted
What this means for your bid
  • Price carries 90 of 100 points: a 10% discount moves about 9 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Closed
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement

Yes · DPS to be created within the 12 month contracts and call offs for new routes to be in place for April 2023

First published
21 Jan 2022, 16:15 GMT
Last source update
21 Jan 2022, 16:15 GMT
Award evaluation window
7 Feb 2022 – …
Authority reference
CC11735, CC11741, CC11739, CC11725, CC11726, CC11728, CC11729
FTS notice number
2022/S 000-001899
Accelerated

Due to late information on additional Government support for the industry due to the pandemic, and other extensions already issued to the pandemic taking existing contracts to the 50% financial limit new tenders are required for seven services

Classification (CPV)
Public road transport servicesServices furnished by business organisationsSupport services for road transport
Delivery area
Scotland (UKM78)
Official registry OCID
ocds-h6vhtk-030e04 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment

Publisher note: Re: SPD Q2B, complete information for all company directors, using home address. TUPE – The incoming Contractor is responsible for obtaining legal and professional advice about relevant TUPE implications. CONFIDENTIALITY - All information supplied by the Authority must be treated in confidence and not disclosed to third parties except insofar as this is necessary to obtain sureties or quotations for the purpose of submitting the tender. All information supplied by you to the Authority will similarly be treated in confidence except: (i) for any information required to be disclosed or otherwise provided by the Authority to any person in order to comply with the Freedom of Information (Scotland) Act 2002 and any codes of practice applicable from time to time relating to access to public authorities’ information. The Tenderer shall co-operate, facilitate, support and assist the Authority in the provision of this information. In the event the Authority is required to provide information to any person as a result of a request made to it under such Act and/or codes, the Authority shall adhere to the requirements of such Act and/or codes in disclosing information relating to this Agreement, the Project documents and the Contractor. (ii) that references may be sought from banks, existing or past clients, or other referees submitted by the tenderers; (iii) for the disclosure of such information with regard to the outcome of the procurement process as may be required to be published in the Supplement to the Official Journal of the European Union in accordance with EU directives or elsewhere in accordance with the requirements of UK government policy on the disclosure of information relating to government contracts. The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 20475. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343 A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363 (SC Ref:680382)

How it was run

Official notice
Run through: Public Contracts Scotland · Who buys & how to bid on PCS
Supplier login requiredLanguage: EN
Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding
Submission deadline
7 Feb 2022, 10:00 GMT
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
90 days from the deadline
Bids opened
7 Feb 2022, 10:00 GMT
Detailed submission instructions & authority contactsFrom official release

Timeline

21 Jan 2022 → 7 Feb 2022 · 3 dates
  1. Notice published
    21 Jan 2022, 16:15 GMT
  2. Submission deadline
    7 Feb 2022, 10:00 GMT
  3. Bids opened
    7 Feb 2022, 10:00 GMT

Contracting authority & participating public bodies

West Lothian Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services West Lothian Civic Centre, Howden South Road, Livingston, Scotland, EH54 6FFContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Livingston Sheriff CourtReview body Livingston

Official documents & specifications (1)

Official links; attachments are not copied

Tender pack and attachments

  • Technical selection criteriatenderTechnical selection criteria