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Published 25 Aug 2022, 09:23 BST

Official UK procurement notice

Winter Gritting & Snow Clearance

Official notice

Authority: NHS Wales Shared Services Partnership (NHS & healthcare)

ServicesOpen procedureSME suitable
Sectors: Machinery for mining, quarrying, construction equipment (43)Agricultural, forestry, horticultural, aquacultural and apicultural services (77)Cleaning & Environmental Services (90) Delivery: UKWales (UKL)
Published estimate£300,000exc. VAT
Submissions closed 26 Sept 2022awarded 12 Jan 2023
Awarded to Ground Control Limited, OUTCO Ltd2 awards

What is being bought

Published requirement description

The object of this tender is to establish a contract to appoint a supplier to undertake winter gritting and snow clearance for Powys Teaching Health Board. Further detail of the requirements is provided within the specification.

  • Recurrence: Once contract is complete

CPV: Grounds maintenance services · Snow-clearing services · Snowploughs

The lotProcurement structure

single lot · no lot value published
Lot #1Winter Gritting & Snow Clearance – PTHBAwardedRenewal
Delivery: UK
Extensions: wo (2) consecutive twelve (12) month periods, with the extension period being subject to supplier performance as detailed within ‘Performance’ indicators (KPI’s) and regular contract reviews.Variant bids: not allowed
43313100 Snowploughs77314000 Grounds maintenance services90620000 Snow-clearing services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 50%Price: 50%
Published sub-criteria (2)
  • Technical: 50%
  • price: 50%
Published award criteria (2)
  • Technical: 50
  • Price: 50
What this means for your bid
  • Price carries 50 of 100 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes · Once contract is complete
First published
25 Aug 2022, 09:23 BST
Last source update
20 Jan 2023, 11:54 GMT
Award evaluation window
26 Sept 2022 – …
Authority reference
POW-OJEU-51114
FTS notice number
2023/S 000-001813
Classification (CPV)
Grounds maintenance servicesSnow-clearing servicesSnowploughs
Delivery area
UKWales (UKL)
Official registry OCID
ocds-h6vhtk-0362c3 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment

Publisher note: (WA Ref:128100)

How it was run

Official notice
Run through: Jaggaer · Who buys & how to bid on Sell2Wales
Supplier login requiredLanguage: EN
Access & registration note: Free; latest Chrome/Edge/Firefox only — corporate browsers fail

Tender documents are also served through a separate tool: https://etenderwales.bravosolution.co.uk/web/login.shtml ↗

Submission deadline
26 Sept 2022, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bids opened
26 Sept 2022, 12:00 BST
Detailed submission instructions & authority contactsFrom official release

etenderwales.bravosolution.co.uk/web/login.shtml ↗

Timeline

26 Sept 2022 → 20 Jan 2023 · 3 dates
  1. Submission deadline
    26 Sept 2022, 12:00 BST
  2. Bids opened
    26 Sept 2022, 12:00 BST
  3. Notice published
    20 Jan 2023, 11:54 GMT

Notice history

1 event · 3 releases on Find a Tender
  1. Status changed to complete
    23 Dec 2022, 08:56 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 2
Awarded value £287,9522 contracts exc. VAT
Bids received 33 from SMEs
Contracts signed 2latest 12 Jan 2023
Awarded toValueDateStatus
Ground Control Limited£150,590 †—Awarded
OUTCO Ltd£137,362 †—Awarded

Contracts

  • Winter Gritting & Snow Clearance · Ground Control Limited

    Signed
    12 Jan 2023
    Value
    £150,590
    Status
    active
    • Change Contractor unable to fulfil contract, Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee: Contractor unable to fulfil contract

  • Contract 036471-2022-POW-OJEU-51114-1 · OUTCO Ltd

    Signed
    12 Dec 2022
    Value
    £137,362
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
3bids · 3 electronic · 3 from abroad3——

Contracting authority & participating public bodies

NHS Wales Shared Services Partnership

Contracting authorityNHS & healthcareBody governed by public lawHealth Alder House, Alder Court, St Asaph, UK, LL170JLContact email, phone Published organisation website ↗

Dispute resolution & review bodies

  • High CourtReview body LondonContact phone

Bidders & participating suppliers

2 commercial parties on the notice
  • GRITITAwarded supplier Thorncroft Manor, Thorncroft Drive, Leatherhead, UK, KT228JBContact phone
  • Ground ControlAwarded supplier 39 Vachel Road, Cardiff, Wales, CF54HF

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria