Official UK procurement notice
Windows and Doors · UK public procurement notice
Authority: QUALIS PROPERTY SOLUTIONS LTD (Public body)
What is being bought
Published requirement descriptionThis scoping document sets out the approach and requirements for the procurement and delivery of Window and Doors works to properties and communal areas owned by Epping Forest district Council, with the objective of ensuring:
- Being fully compliant with all health and safety regulations.
- Cost-effective, sustainable procurement that delivers value for money.
Scope of Services
Windows and Doors, including removal of existing units, installation of new units, making good, waste disposal and cleaning.
All works shall comply with current UK legislation and standards
Products shall be new, suitable for social housing and from an approved manufacturer
The Contractor shall undertake full measured surveys prior to manufacture
Installation to BS 8213-4. Frames fixed plumb and square, gaps insulated and sealed. Making good matches existing finishes.
All frames and glazing cleaned on completion and surrounding finishes reinstated to match existing
Objectives
Deliver a consistent, quality service to customers.
- Agree all appointments at convenient times with customers.
- Communal works to be undertaken efficiently to agreed times, to reduce inconvenience to communities.
- Follow variation guidance to ensure cost certainty.
Quality Standards
- NHF Schedule of Rates 7.1 and 7.2
- All works shall comply with current UK legislation and standards including
- Building Regulations (Parts A, B, F, K, L and M)
- BS EN 14351-1, BS 8213-4, BS 6375
- PAS 24, BS EN 1279
- CDM Regulations 2015
- Accreditation requirements: CHAS, Constructionline.
- Ongoing performance monitoring and KPI reporting.
- Installers must be FENSA or CERTASS registered
- Equality Act 2010
- Health and Safety at Work Act 1974.
Sustainability & Social Value
- Use of sustainable materials and waste reduction strategies.
- Commitment to carbon reduction in line with QPS and EFDC targets.
- Promotion of local employment and apprenticeships.
- Implement a glazing waste management process that prioritises reuse and recycling to minimises disposal to landfill.
- How the procedure runs: 1. Invited Tenders 2. Evaluation stage based on Weighted QualityScore 60% and Weighted Price Score 40% 3. Negotiation with shortlisted providers 4. Award to successful suppliers
CPV: Building construction work · Housing services · Repair and maintenance services · Windows, doors and related items
The lotProcurement structure
single lot · value publishedLot #1AwardedPublished value£4,838,282
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality
- Price
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Works
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Call-off under a framework
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 6 May 2026, 11:15 BST
- Last source update
- 7 Aug 2026, 16:38 BST
- Award evaluation window
- Submission end – 24 Jul 2026
- FTS notice number
2026/S 000-041422- Accelerated
- Using dynamic market
- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-06923aFind a Tender
- How it runs
- Invited Tenders
- Evaluation stage based on Weighted QualityScore 60% and
Weighted Price Score 40%
- Negotiation with shortlisted providers
- Award to successful suppliers
- Call-off under framework Provision of Repairs and Maintenance
How it was run
Official notice- Submission deadline
- 2 Jun 2026, 12:00 BST
- Clarification deadline
- 26 May 2026, 12:00 BST
- Electronic submission
- Not allowed
- Accepted languages
- en
Submissions should be sent via email to [email protected]
Timeline
6 May 2026 → 1 Sept 2026 · 7 dates- Tender notice published169 days ago6 May 2026, 11:15 BST
- Clarification questions by149 days ago26 May 2026, 12:00 BST
- Submission deadline142 days ago2 Jun 2026, 12:00 BST
- Award decision expected by90 days ago24 Jul 2026, 23:59 BST
- Assessment summaries sent77 days ago7 Aug 2026, 00:00 BST
- Latest notice published76 days ago7 Aug 2026, 16:38 BST
- Contract starts52 days ago1 Sept 2026, 00:00 BST
Notice history
4 events · 2 releases on Find a Tender · since 6 May 2026- Tender notice published6 May 2026, 11:15 BSTUK4
- Contract award notice published7 Aug 2026, 16:38 BSTUK6
- Status changed to complete7 Aug 2026, 16:38 BST
- Contract signature expected1 Sept 2026, 23:59 BSTscheduled
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Emplas Window Systems Limited1 Sept 2026 – 31 Aug 2031 | £6,741,149 | 7 Aug 2026 | Awarded |
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 17final-stage tenders | 17 | 0 | — |
Who bid
- wonEMPLAS WINDOW SYSTEMS LIMITEDSME · East Midlands
- did not winGLORCROFT LIMITEDSME · East of England
- did not winSOVEREIGN GROUP LIMITEDSME · North West England
- did not winEXTERIOR PLAS LIMITEDSME · East of England
- did not winKBH Building Services LtdSME · East of England
- did not winA. & B. GLASS COMPANY LIMITEDSME · East of England
- did not winTopcoat Construction LimitedSME · Greater London
- did not winSER CONTRACTOR LTDSME · East of England
- did not winCHAS BERGER LIMITEDSME · Greater London
- did not winNATIONWIDE WINDOWS LIMITEDSME · West Midlands
- did not winCHIGWELL (LONDON) PLCSME · Greater London
- did not winASHI GROUP LIMITEDSME · East of England
- did not winJ & J WINDOWS & DOORS LIMITEDSME · East of England
- did not winNZR WINDOWS & DOORS LIMITEDSME · South East England
- did not winPYRODEC LTDSME · East of England
- did not winR J O'NEILL PROPERTY SERVICES LIMITEDSME · East of England
- did not winCLEARVIEW GLAZIERS COMPANY LIMITEDSME · East of England
Bidders as named on the Procurement Act 2023 award notice. “Won” means the bidder holds an award on this notice.
Contracting authority & participating public bodies
Bidders & participating suppliers
17 commercial parties on the notice · 1 awarded- A. & B. GLASS COMPANY LIMITEDBidder / tenderer
- ASHI GROUP LIMITEDBidder / tenderer
- CHAS BERGER LIMITEDBidder / tenderer
- CHIGWELL (LONDON) PLCBidder / tenderer
- CLEARVIEW GLAZIERS COMPANY LIMITEDBidder / tenderer
- EMPLAS WINDOW SYSTEMS LIMITEDAwarded supplier
- EXTERIOR PLAS LIMITEDBidder / tenderer
- GLORCROFT LIMITEDBidder / tenderer
- J & J WINDOWS & DOORS LIMITEDBidder / tenderer
- KBH Building Services LtdBidder / tenderer
Show 7 more suppliers
- NATIONWIDE WINDOWS LIMITEDBidder / tenderer
- NZR WINDOWS & DOORS LIMITEDBidder / tenderer
- PYRODEC LTDBidder / tenderer
- R J O'NEILL PROPERTY SERVICES LIMITEDBidder / tenderer
- SER CONTRACTOR LTDBidder / tenderer
- SOVEREIGN GROUP LIMITEDBidder / tenderer
- Topcoat Construction LimitedBidder / tenderer
Official documents & specifications (3)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specificationsAccess: via email
Notices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender