Find a TenderAwardedContract details notice

Published 12 Dec 2025, 15:17 GMT

Official UK procurement notice

Windows and Carpet Cleaning

Official notice

Authority: Cambridge City Council (Local council)

2 lotsServicesOpen procedureAbove thresholdSME suitable

Sectors: Cleaning & Environmental Services (90) Delivery: East of England (UKH12)

Published estimate£300,000total for 2 lots · £360,000 inc. VAT

Submissions closed 21 Jan 2026awarded 26 Mar 2026

Awarded to Atlas FM Group Limited +3 more2 awards

Contract term 3 yrsends 31 Mar 2029 · up to 31 Mar 2031 with extensions · starts 1 Apr 2026

What is being bought2 lots · detail below

Published requirement description

Cambridge City Council is seeking suppliers to provide window cleaning services (lot 1) and carpet cleaning services (lot 2). This will be for the majority of buildings in Cambridge City Council's ownership. These include administration, community centers, operational buildings and pavilion buildings.

CPV: Cleaning and sanitation services

Lots and requirements (2)Procurement structure

2 lots · all with a published value (£300,000 together) · same evaluation weights on every lot

Lot #1Window CleaningAwardedRenewal 3 yrsSMEPublished value£250,000

The source published no individual description for this lot.

Contract period: 1 Apr 2026 – 31 Mar 2029 (3 yrs) · up to 31 Mar 2031 with extensionsValue: £250,000 exc. VAT · £300,000 inc. VAT

Delivery: East of EnglandEligibility: SME eligible

Extensions: continuation of services

90900000 Cleaning and sanitation services

Lot #2Carpet CleaningAwardedRenewal 3 yrsSMEPublished value£50,000

The source published no individual description for this lot.

Contract period: 1 Apr 2026 – 31 Mar 2029 (3 yrs) · up to 31 Mar 2031 with extensionsValue: £50,000 exc. VAT · £60,000 inc. VAT

Delivery: East of EnglandEligibility: SME eligible

Extensions: continuation of services

90900000 Cleaning and sanitation services

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored · same split on all 2 lots

Quality: 40%Price: 60%

Published sub-criteria (2)

Quality: 40%
Pricing: 60%

Published award criteria (2)

Quality: Quality/Methodology
Pricing: pricing/cost

Lot distribution rule: Most advantageous tender

What this means for your bid

Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record

Procedure method: Open procedure
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Services
Notice status: Awarded
Procurement threshold: Above threshold (FTS publication)
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Unspecified in notice
Recurring procurement: Unspecified in notice
First published: 12 Dec 2025, 15:17 GMT
Last source update: 7 May 2026, 15:29 BST
Award evaluation window: Submission end – 11 Feb 2026
Authority reference: DN799878
FTS notice number: 2025/S 000-082583
Latest notice: Contract details notice (UK7)
Classification (CPV): Cleaning and sanitation services
Delivery area: East of England (UKH12)
Official registry OCID: ocds-h6vhtk-05f513 Find a Tender

How it was run

Official notice

Run through: ProContract (Due North) · Who buys & how to bid on ProContract

Supplier login requiredElectronic submission allowedLanguage: EN

Access & registration note: Free · short registration with manual review; public opportunity list

Submission deadline: 21 Jan 2026, 12:00 GMT
Clarification deadline: 7 Jan 2026, 12:00 GMT
Submission channel: Official e-sourcing portal
Electronic submission: Allowed
Accepted languages: en

Detailed submission instructions & authority contactsFrom official release

procontract.due-north.com/RFx/RFxSummary ↗

Timeline

12 Dec 2025 → 7 May 2026 · 8 dates

Tender notice published313 days ago
12 Dec 2025, 15:17 GMT
Clarification questions by287 days ago
7 Jan 2026, 12:00 GMT
Submission deadline273 days ago
21 Jan 2026, 12:00 GMT
Award decision expected by251 days ago
11 Feb 2026, 23:59 GMT
Assessment summaries sent209 days ago
26 Mar 2026
Contract starts203 days ago
1 Apr 2026, 00:00 BST
Standstill ends195 days ago
8 Apr 2026, 23:59 BST
Latest notice published167 days ago
7 May 2026, 15:29 BST

Notice history

5 events · 3 releases on Find a Tender · since 12 Dec 2025

Tender notice published
12 Dec 2025, 15:17 GMT
UK4
Contract award notice published
26 Mar 2026, 20:38 GMT
UK6
Status changed to complete
26 Mar 2026, 20:38 GMT
Contract signature expected
14 Apr 2026, 23:59 BST
scheduled
Contract details notice published
7 May 2026, 15:29 BST
UK7

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 2

Awarded value £213,2472 awards exc. VAT

Bids received 3130 from SMEs

Contracts signed 2latest 14 Apr 2026

Awarded to	Value	Date	Status
Lot 1 · Window Cleaning1 award
Atlas FM Group Limited, Atlas Facilities Management Limitedjoint awardThe Provision of Window Cleaning15 Apr 2026 – 14 Apr 2029 · up to 14 Apr 2031Extensions: 2 x 12 months	£179,000	26 Mar 2026	Awarded
Lot 2 · Carpet Cleaning1 award
ServiceMaster CS Mid Anglias & NorfolkSME, ServiceMaster Limitedjoint awardThe Provision of Carpet Cleaning15 Apr 2026 – 14 Apr 2029 · up to 14 Apr 2031Extensions: 2 x 12 months	£34,247	26 Mar 2026	Awarded

Contracts

Carpet Cleaning · ServiceMaster CS Mid Anglias & NorfolkSME, ServiceMaster Limited
Signed
14 Apr 2026
Value
£34,247
Period
15 Apr 2026 – 14 Apr 2029 · up to 14 Apr 2031 with extensions
Status
active
Extensions
continuation of services
Window Cleaning · Atlas FM Group Limited, Atlas Facilities Management Limited
Signed
13 Apr 2026
Value
£179,000
Period
15 Apr 2026 – 14 Apr 2029 · up to 14 Apr 2031 with extensions
Status
active
Extensions
continuation of services
No agreed KPIs: n/a

Bid statistics published by the authority

Lot	Bids	SME	VCSE	Valid bid range
1 · Window Cleaning	16final-stage tenders	15	0	—
2 · Carpet Cleaning	15final-stage tenders	15	0	—

Contracting authority & participating public bodies

Cambridge City Council

Contracting authorityPublic authority - sub-central government GB-PPON: PCBT-6819-NDPJ The Guildhall, Cambridge, East of England, CB2 1BYContact email

Bidders & participating suppliers

4 commercial parties on the notice

ATLAS FACILITIES MANAGEMENT LIMITEDAwarded supplierGB-COH: 05572730GB-PPON: PBTR-4366-LWLR Riding Court House, Datchet, South East, SL3 9JTContact email
Atlas FM LtdAwarded supplierGB-COH: 06883247GB-PPON: PRXM-1947-RRDG Riding Court House, Riding Court Road, Datchet, South East, SL3 9JTContact email
ServiceMaster CS Mid Anglias & NorfolkAwarded supplier Unit 5, Greenham Park, Common Road, Witchford, East of England, CB6 2HFContact email
ServicemasterAwarded supplierGB-COH: 01250088 Unit 5 Greenham Park, Ely, East of England, CB6 2HFContact email

Official documents & specifications (6)

Official links; attachments are not copied

Tender pack and attachments

Bidding documents and specifications tenderBidding documents and specifications

Notices published for this procedure

Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender7 May 2026, 15:29 BST
Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender7 May 2026, 15:29 BST
Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender26 Mar 2026, 20:38 GMT
Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender26 Mar 2026, 20:38 GMT
Tender notice tenderTender noticeUK4Tender notice on Find a Tender12 Dec 2025, 15:17 GMT