Find a TenderCancelled
Published 2 Feb 2026, 12:13 GMT

Official UK procurement notice

Window Cleaning Services · UK public procurement notice

Official notice

Authority: Heriot-Watt University (Education)

ServicesOpen procedure
Published estimate£400,000exc. VAT
Submissions closed 4 Mar 2026

What is being bought

Published requirement description

The University is seeking to appoint a window cleaning service provider for its Edinburgh and Galashiels Campuses and properties located within the city of Edinburgh; Hermiston House and Panmure House.

  • Recurrence: January 2031.

CPV: Accommodation, building and window cleaning services

The lotProcurement structure

single lot · no lot value published
Lot #1CancelledRenewal
Delivery: Scotland · Edinburgh campus
Extensions: The University reserves the right to extend the Agreement for a further 24 months (12 + 12) subject to satisfactory performance and continuation of the University’s requirements.Variant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 60%Price: 40%
Published sub-criteria (2)
  • Technical: 60%
  • price: 40%
Published award criteria (2)
  • Technical: 60
  • Price: 40
Conditions of participation1
  • Suitability

    Bidders must confirm if they hold the authorisation or memberships. This includes the requirement of authorisation or membership from the Federation of Window Cleaners (FWC) and the Safety Accredited Member (SAM) scheme, or equivalent.

    Bidders must confirm they can provide the following supporting evidence at point of award.

    Please refer to Selection Criteria: Question A.1 of Part IV [SPD].

What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Cancelled
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes · January 2031.
First published
2 Feb 2026, 12:13 GMT
Last source update
3 Feb 2026, 11:54 GMT
Award evaluation window
4 Mar 2026 – …
Authority reference
HWU-UK-2526-079-00
FTS notice number
2026/S 000-009395
Classification (CPV)
Accommodation, building and window cleaning services
Delivery area
Scotland (UKM75)
Official registry OCID
ocds-h6vhtk-06141d Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment

Publisher note: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58(1) of the Public Contracts (Scotland) Regulations 2015. The ratio for this procurement exercise is Technical 60% and Commercial 40%. Detail on this award criteria can be found in Section 3 of the ITT. Tenderers will be asked to complete the following forms in the Technical Questionnaire in PCS-Tender: Form of Tender; Bona Fide Tender; Freedom of Information; Supply Chain Code of Conduct; and General Code of Safety Rules. Please note that these forms are for information only and will not be scored. The successful Contractor must confirm they comply with Modern Slavery Act 2015. Where the capability & capacity of a subcontractor, members of a consortia or any other body will be relied on to meet the selection criteria, a separate SPD is required from each of those other parties relied on. Where subcontractors are to be used but their capability & capacity are not relied on, the University may choose to request a separate SPD. Bidders are not required to produce supporting documentary evidence at the time of submitting the SPD. However, where it is necessary to ensure the integrity and proper conduct of the procurement process, the University can request the evidence any time during the procurement process, all or part of the supporting documents from bidders. It is a discretionary ground for exclusion for a bidder not to be able to provide the SPD supporting documents, or to withhold or misrepresent such information. More details on this can be found in the exclusion stage. There must be no qualification or contra-indication from any evidence provided in support of the Contractor’s economic and financial standing (SC Ref:822498)

How it was run

Official notice
Run through: Public Contracts Scotland · Who buys & how to bid on PCS
Supplier login requiredLanguage: EN
Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding
Submission deadline
4 Mar 2026, 12:00 GMT
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Bids opened
4 Mar 2026, 12:00 GMT
Detailed submission instructions & authority contactsFrom official release

Timeline

3 Feb 2026 → 4 Mar 2026 · 3 dates
  1. Notice published261 days ago
    3 Feb 2026, 11:54 GMT
  2. Submission deadline232 days ago
    4 Mar 2026, 12:00 GMT
  3. Bids opened232 days ago
    4 Mar 2026, 12:00 GMT

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to cancelled
    3 Feb 2026, 11:54 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1

1 further award records carry no date or value.

Contracting authority & participating public bodies

Heriot-Watt University

Contracting authorityEducationBody governed by public lawEducation Moyen House, Research Park North, Heriot-Watt University, Riccarton, Edinburgh, Scotland, EH14 4APContact name, email Published organisation website ↗

Dispute resolution & review bodies

  • Edinburgh Sheriff CourtReview body Edinburgh

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria