Official UK procurement notice
Window Cleaning Service Framework
Authority: UNIVERSITY OF LANCASTER (Education)
What is being bought2 lots · detail below
Published requirement descriptionThe University, Lancaster University, Bailrigg, LA1 4YW, is inviting tenders on the terms set out in this Invitation to Tender (ITT) to establish a multi-lot Framework agreement for an on-going requirement for Window Cleaning to Academic and Student Residential buildings (both internally & externally). The cleaning is to include windowsills & wiping of frames, glass canopies and main entrances, all internal glass including glass office
partitions; glass balustrades and all glass in atrium areas including lifts on campus and at Health Innovation One (HIO); and Chancellor's Wharf, Lancaster City centre.
Normally window cleaning takes place:
- Externally once a year
- Internally once a year
Window cleaning is generally scheduled between March and September each year with occasional requests during the remainder of the year for VIP events. Some of the Student Residence buildings are required for Conference/Summer School accommodation after the students have vacated them so please be aware that approximately 20% of the Residences included in Lot 2 have to be cleaned/turnaround in anything from a 2 to 7-day
timeframe Lancaster University aims to establish a Framework consisting of two Lots with up to three or four suppliers on each Lot.
- The authority expects to re-tender this requirement around 9 Feb 2030, 23:59 GMT.
- No preliminary market engagement: Engagement was minimal and did not provide any advantage
CPV: Accommodation, building and window cleaning services
How this framework works
From the published notice- Type
- Closed framework
- Call-offs
- call-offs may be awarded directly or by further competition
- Bids received
- 11 bids on the busiest of 2 lots · 4 suppliers appointed
- Framework period
- 2 yrs · up to 4 yrs from 1 Apr 2026
Published description of the framework
On each occasion Lancaster University requires the service, Lancaster University will conduct a mini-competition with all suppliers on the relevant Framework Lot, and award the package of work to the supplier(s) in accordance with the criteria laid out in the mini-competition information.
Lots and requirements (2)Procurement structure
2 lots · all with a published value · same conditions of participation on every lot · same evaluation weights on every lotLot #1Academic buildingsAwardedRenewalPublished value£490,000
The source published no individual description for this lot.
- Economic & financial standing
As set out in the Tender Documents
- Technical & professional ability
As set out in the Tender Documents
Lot #2Residential buildingsAwardedRenewalPublished value£50,000
The source published no individual description for this lot.
- Economic & financial standing
As set out in the Tender Documents
- Technical & professional ability
As set out in the Tender Documents
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Quality: 70%
- Cost: 30%
Published award criteria (2)
- Cost: Lot 1
- Quality
- Economic & financial standing
As set out in the Tender Documents
- Technical & professional ability
As set out in the Tender Documents
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
- “Window Cleaning Service Framework” is a framework: the contest is a place on its panel, not a single contract: call-offs may be direct or by further competition.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Yes · next expected 9 Feb 2030
- First published
- 9 Feb 2026, 13:51 GMT
- Last source update
- 24 Apr 2026, 10:31 BST
- Award evaluation window
- Submission end – 20 Mar 2026
- Authority reference
SP/25/1425- FTS notice number
2026/S 000-011391- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-064b28Find a Tender
How it was run
Official notice- Appointment period ends
- 9 Mar 2026, 10:00 GMT
- Clarification deadline
- 2 Mar 2026, 10:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
This ITT has been made available to potential tenderers through the University's electronic tendering (e-tendering) portal:
in-tendhost.co.uk/lancaster/aspx/Home ↗
Tenderers must submit their responses to the ITT through this same portal.
All aspects (documents/attachments/responses) of the tender return can and must be submitted via the e-tendering portal. Please do not also post the University a hardcopy of your tender return unless specifically instructed to do so.
Use of the portal does not require the purchase of high specification IT equipment or connections, nor high level personal IT skills/capabilities. Access to the portal and advice/training is free of charge. Advice is available on system use only, and not for basic IT skills or software set up.
In-Tend Support:
Phone: 0845 557 8079
E-mail: [email protected]
Web: in-tendhost.co.uk/lancaster/aspx/Help ↗
The University is committed to utilising this portal for all current and future business/procurement opportunities. Users only need register (for free) with the portal once to obtain long term access to the University's tender information.
Timeline
9 Feb 2026 → 24 Apr 2026 · 8 dates- Tender notice published253 days ago9 Feb 2026, 13:51 GMT
- Clarification questions by232 days ago2 Mar 2026, 10:00 GMT
- Admission / appointment period ends225 days ago · period end, not a bid countdown9 Mar 2026, 10:00 GMT
- Assessment summaries sent217 days ago17 Mar 2026
- Award decision expected by213 days ago20 Mar 2026, 23:59 GMT
- Standstill ends206 days ago27 Mar 2026, 23:59 GMT
- Contract starts202 days ago1 Apr 2026, 00:00 BST
- Latest notice published179 days ago24 Apr 2026, 10:31 BST
Notice history
5 events · 3 releases on Find a Tender · since 9 Feb 2026- Tender notice published9 Feb 2026, 13:51 GMTUK4
- Contract award notice published17 Mar 2026, 11:27 GMTUK6
- Status changed to complete17 Mar 2026, 11:27 GMT
- Contract signature expected30 Mar 2026, 23:59 BSTscheduled
- Contract details notice published24 Apr 2026, 10:31 BSTUK7
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · Academic buildings1 award | |||
| Bulloughs Cleaning Services Ltd, HB CLEANING NORTH LTDSME, In Depth Services (Cleaning) LimitedSME1 Apr 2026 – 31 Mar 2028 · up to 31 Mar 2030Extensions: The contract start date will be around 01/04/2026 and complete by 31/03/208 for a duration of 24 months, extended/reviewed in 12 month intervals to a maximum of 31/03/30 (maximum 4 year contract) subject to the agreement of both parties and contractual performance. | £500,000 | 17 Mar 2026 | Awarded |
| Lot 2 · Residential buildings1 award | |||
| Bulloughs Cleaning Services Ltd, D & I LIMITEDSME, In Depth Services (Cleaning) LimitedSME1 Apr 2026 – 30 Mar 2028 · up to 31 Mar 2030Extensions: The contract start date will be around 01/04/2026 and complete by 31/03/208 for a duration of 24 months, extended/reviewed in 12 month intervals to a maximum of 31/03/30 (maximum 4 year contract) subject to the agreement of both parties and contractual performance | £100,000 | 17 Mar 2026 | Awarded |
Contracts
Framework Agreement for Window Cleaning Services · Bulloughs Cleaning Services Ltd, HB CLEANING NORTH LTDSME, In Depth Services (Cleaning) LimitedSME
- Signed
- 30 Mar 2026
- Value
- £500,000
- Period
- 1 Apr 2026 – 31 Mar 2028 · up to 31 Mar 2030 with extensions
- Status
- active
- Extensions
- The contract start date will be around 01/04/2026 and complete by 31/03/208 for a duration of 24 months, extended/reviewed in 12 month intervals to a maximum of 31/03/30 (maximum 4 year contract) subject to the agreement of both parties and contractual performance.
Framework Agreement for Window Cleaning Services · Bulloughs Cleaning Services Ltd, D & I LIMITEDSME, In Depth Services (Cleaning) LimitedSME
- Signed
- 30 Mar 2026
- Value
- £100,000
- Period
- 1 Apr 2026 – 30 Mar 2028 · up to 31 Mar 2030 with extensions
- Status
- active
- Extensions
- The contract start date will be around 01/04/2026 and complete by 31/03/208 for a duration of 24 months, extended/reviewed in 12 month intervals to a maximum of 31/03/30 (maximum 4 year contract) subject to the agreement of both parties and contractual performance.
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Academic buildings | 8final-stage tenders | 8 | 0 | — |
| 2 · Residential buildings | 11final-stage tenders | 11 | 0 | — |
Contracting authority & participating public bodies
Framework contractors & participating bidders
4 commercial parties on the notice- BULLOUGHS CLEANING SERVICES LIMITEDFramework contractor
- D & I LIMITEDFramework contractor
- HB CLEANING NORTH LTDFramework contractor
- IN DEPTH SERVICES (CLEANING) LIMITEDFramework contractor
Official documents & specifications (6)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications This ITT has been made available to potentialtenderers through the University's electronictendering (e-tendering) portal: https://in-tendhost.co.uk/lancaster/aspx/Home Tenderers must submit their responses to the ITT through this same portal. All aspects (documents/attachments/re…
Notices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender