Official UK procurement notice
Window Cleaning Programme · UK public procurement notice
Authority: Trivallis (Public body)
What is being bought3 lots · detail below
Published requirement descriptionTrivallis are seeking to appoint an experienced contractor(s) to undertake window cleaning services at Trivallis owned properties, along with all associated services and delivery of wellbeing initiatives.
The associated cleaning elements include, but shall not be limited to;
I. Windows
II. Gutters
III. Glass lifts
IV. Canopies
V. Screens
VI. Partitions
The services will be carried out at properties owned by Trivallis, situated in the geographical areas of Rhondda Cynon Taff, Cardiff Bay and any future areas.
This tender exercise aims to help Trivallis select a minimum of one (1) and a maximum of two (2) suitable partners to carry out the necessary works and services.
The contract will be split into 3 lots, the lotting structure can be found below;
I. Lot 1 – General Needs
II. Lot 2 – Cardiff Bay
III. Lot 3 – Sheltered Schemes
Note that Contractors are eligible to bid on all 3 lots, However, their success may be limited to a maximum of two lots.
We particularly welcome responses from small and medium sized enterprises (SMEs).
CPV: Accommodation cleaning services · Building-cleaning services · Cleaning services · Exterior cleaning work for buildings · Window-cleaning services
Lots and requirements (3)Procurement structure
3 lots · no lot values published · same evaluation weights on every lotLot #1General Needs
Lot #2Cardiff Bay
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 40
- Price: 60
- Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 12 Feb 2025, 15:48 GMT
- Last source update
- 12 Feb 2025, 15:48 GMT
- Award evaluation window
- 14 Mar 2025 – …
- Authority reference
TRIV2025-PM173- FTS notice number
2025/S 000-004787- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04de41Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
As per tender documentation
Publisher note: NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=148002 Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are: The Requirement At Trivallis, our approach to procurement is deeply rooted in the principles of social value and community benefits. We understand the potential for collaborative investments with external stakeholders to make a positive impact on well-being. To align with the Trivallis commitment to well-being impact and community benefits, we have developed a Wellbeing Impact menu of options (Annex 5 of tender suite). The wellbeing menu of options is designed to support Trivallis in achieving our goals in delivering well-being impact values, in accordance with the requirements outlined in our business contracts. As part of the contract delivery, our contracted partners must implement Wellbeing initiatives equivalent to a specified percentage of the contract spend. As part of our tender process, we invite bidders to choose one or more options from the Wellbeing Impact Menu. These options represent the well-being initiatives that your organisation intends to pursue and accomplish as part of fulfilling the Trivallis contract requirements. The successful contractor will need to select one (or more) options from the Wellbeing Impact Menu to deliver in the first year of the contract. This contract has a potential duration of 6 years. For each year of the contract, on the anniversary date, the successful contractor is required to review and choose an option (or options) from the menu to deliver in that specific year once again. It is crucial to note that failure to select an option will render the tender bid non-compliant, resulting in exclusion from the tender process. Your response must detail how you propose to meet this requirement (WA Ref:148002)
How it was run
Official notice- Submission deadline
- 14 Mar 2025, 13:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 180 days from the deadline
- Bids opened
- 14 Mar 2025, 13:00 GMT
Timeline
12 Feb 2025 → 14 Mar 2025 · 3 dates- Notice published12 Feb 2025, 15:48 GMT
- Submission deadline14 Mar 2025, 13:00 GMT
- Bids opened14 Mar 2025, 13:00 GMT
Contracting authority & participating public bodies
Dispute resolution & review bodies
- High CourtReview body
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria