Find a TenderAwardedContract details notice
Published 23 Jan 2026, 17:27 GMT

Official UK procurement notice

Winchmore School Cleaning Tender 2026

Official notice

Authority: Winchmore School (Education)·On behalf of: Cohesion Consulting Limited

ServicesCompetitive flexible procedureAbove threshold
Published estimate£1,100,000≈ £367k / year · £1,320,000 inc. VAT11.2% below published estimate
Submissions closed 11 Mar 2026awarded 11 Jun 2026
Awarded to Birkin Cleaning Services Ltd
Contract term 3 yrsends 31 Jul 2029 · up to 31 Jul 2031 with extensions · starts 1 Aug 2026

What is being bought

Published requirement description

Winchmore School is a successful, dynamic Secondary school in the London Borough of Enfield.

The School is tendering its cleaning services with a contract start date of 1st August 2026. The initial term will run for three years, ending on 31st July 2029, with a requirement for termly and annual reviews and a break clause to support both parties should the relationship not prosper. A key objective of this tender is to achieve improved value for money through cost efficiency, innovation and service optimisation.

There will be an option to extend for up to two further years (1+1) by mutual agreement, based on qualitative and financial performance. The current contract with Purgo Supply Services has reached the maximum tenure.

The School is seeking a professional cleaning contractor who can consistently deliver high cleaning standards across all areas of the school, with robust staffing and supervision arrangements, clear KPIs and performance monitoring, innovative approaches to sustainability, efficiency and continuous improvement and proactive support to the School throughout the contract.

The projected turnover for the five-year contract is expected to be circa £1.1 million.

The School is running this procurement as a Competitive Flexible, Two Stage Regime, Open Tender Process.

To declare your interest in the tender and download contract documents (available free of charge), please register on in-tendhost.co.uk/cohesionconsulting/a… ↗

Once registered, please declare interest in the opportunity to access and download the full document set. In short, the School needs to be convinced that bidders can deliver their commitments in full, achieve high standards and implement service enhancements as promised. If the School is not convinced of this, it reserves the right to consider an insourced solution or make no award. Any investment proposals must align with DfE guidelines.

  • How the procedure runs: All details are in the tender documents. This will be a 2 stage process with a PSQ and ITT stage.

CPV: School cleaning services

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 3 yrsPublished value£1,100,000
Contract period: 1 Aug 2026 – 31 Jul 2029 (3 yrs) · up to 31 Jul 2031 with extensionsValue: £1,100,000 exc. VAT · £1,320,000 inc. VAT
Delivery: London
Extensions: There will be an option for both parties to extend the contract for a further two years, (3+1+1) beyond this date by mutual agreement. Any contract extension will be subject to the School’s satisfaction and agreement on budgets and service levels.

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
  • Simple description: Award criteria are in the ITT documents.

Procedure terms & legal framework

From the official record
Procedure method
Competitive flexible procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
23 Jan 2026, 17:27 GMT
Last source update
9 Jul 2026, 12:12 BST
Award evaluation window
Submission end – 18 Jun 2026
Authority reference
CCL_128
FTS notice number
2026/S 000-006383
Latest notice
Contract details notice (UK7)
Classification (CPV)
School cleaning services
Delivery area
London (UKI54)
Official registry OCID
ocds-h6vhtk-060dcf Find a Tender
Contract terms summary

30 days from invoice.

How it runs

All details are in the tender documents. This will be a 2 stage process with a PSQ and ITT stage.

How it was run

Official notice
Run through: In-tend · Who buys & how to bid on In-tend
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup
Requests to participate (first stage)
11 Mar 2026, 13:00 GMT
Submission deadline
11 Mar 2026, 13:00 GMT
Clarification deadline
11 Mar 2026, 13:00 GMT
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

All returns are submitted electronically. in-tendhost.co.uk/cohesionconsulting/a… ↗

Timeline

23 Jan 2026 → 1 Aug 2026 · 8 dates
  1. Tender notice published270 days ago
    23 Jan 2026, 17:27 GMT
  2. Clarification questions by223 days ago
    11 Mar 2026, 13:00 GMT
  3. Submission deadline223 days ago
    11 Mar 2026, 13:00 GMT
  4. Assessment summaries sent132 days ago
    11 Jun 2026, 00:00 BST
  5. Award decision expected by124 days ago
    18 Jun 2026, 23:59 BST
  6. Standstill ends119 days ago
    23 Jun 2026, 23:59 BST
  7. Latest notice published103 days ago
    9 Jul 2026, 12:12 BST
  8. Contract starts81 days ago
    1 Aug 2026, 00:00 BST

Notice history

7 events · 3 releases on Find a Tender · since 23 Jan 2026
  1. Tender notice published
    23 Jan 2026, 17:27 GMT
    UK4
  2. Contract award notice published
    11 Jun 2026, 11:42 BST
    UK6
  3. Status changed to complete
    11 Jun 2026, 11:42 BST
  4. Procurement method changed
    11 Jun 2026, 11:42 BST
  5. Contract details notice published
    9 Jul 2026, 12:12 BST
    UK7
  6. Procurement method changed
    9 Jul 2026, 12:12 BST
  7. Contract signature expected
    11 Jul 2026, 23:59 BST
    scheduled

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £976,6311 award exc. VAT
Bids received 3
Contracts signed 1latest 9 Jul 2026
Awarded toValueDateStatus
Birkin Cleaning Services LtdSME1 Aug 2026 – 31 Jul 2029 · up to 31 Jul 2031Extensions: There will be an option to extend for up to two further years (1+1) by mutual agreement, based on qualitative and financial performance.£976,63111 Jun 2026Awarded

Contracts

  • Winchmore School Cleaning Tender 2026 · Birkin Cleaning Services LtdSME

    Signed
    9 Jul 2026
    Value
    £976,631
    Period
    1 Aug 2026 – 31 Jul 2029 · up to 31 Jul 2031 with extensions
    Status
    active
    Extensions
    There will be an option to extend for up to two further years (1+1) by mutual agreement, based on qualitative and financial performance.

Bid statistics published by the authority

BidsSMEVCSEValid bid range
3final-stage tenders00—

Contracting authority & participating public bodies

2 public bodies on the notice

Winchmore School

Contracting authorityPublic authority - sub-central government GB-UKPRN: 102045 Laburnum Grove, London, London, N21 3HSContact name, email

Other public bodies

  • Cohesion Consulting LimitedProcess contact pointProcuring entityCohesion are managing the tender process on behalf of the SchoolGB-COH: 13682273 Tunbridge Wells, South EastContact email

Bidders & participating suppliers

1 commercial party on the notice
  • Birkin Cleaning Services LtdAwarded supplierGB-COH: 01057375 11 Magnet Road, Grays, East of England, RM20 4DRContact email

Official documents & specifications (3)

Official links; attachments are not copied

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender