Official UK procurement notice
Wilford Hill Crematorium - Replacement & Maintenance Programme
Authority: Nottingham City Council (Local council)
What is being bought
Published requirement descriptionThis contract is for the safe removal and disposal under license of 3 existing Evans 300/2 Cremators and double emissions abatement system (including all ancillary items connected to the cremation process), replacing them with new, fuel efficient plant and equipment at Wilford Hill Crematorium, Loughborough Road, Nottingham.
The Crematorium must remain operational throughout the programme. The works will therefore require careful planning, phasing, and coordination to ensure continuity of cremation services.
The selected Contractor will enter into a long-term maintenance, servicing, and technical agreement of the cremation plant for up to 25 years, reflecting the anticipated lifecycle of the cremation plant. The maintenance contract will include break clauses at five-year intervals, exercisable at the Authority's discretion.
- Not divided into lots: The Authority has decided not to divide this procurement into lots due to the specialist and interdependent nature of the requirement. The Authority considers that dividing the requirement into separate lots could: - increase technical and operational risk during decommissioning, installation, and commissioning; - create interface and accountability risks between multiple supplier; - undermine clear responsibility for compliance with statutory, environmental, and emissions requirements; - increase the complexity and cost of contract management over the life of the asset The Authority therefore considers that a single, integrated contract is the most appropriate means of ensuring safe delivery, continuity of services, clear accountability, and value for money across the full lifecycle of the cremation plant.
- How the procedure runs: The intention is to award the contract at the first time of asking and Tenderers should prepare and submit their Tenders accordingly. In the event that no tenders are considered satisfactory in all respects and the contract cannot be awarded, the Authority will invite all tenderers which have submitted an otherwise compliant tender to participate in a second stage aimed at improving the content of their tenders. Following the conclusion of this stage tenders will be invited for a second time, and the contract awarded.
CPV: Construction work for crematoriums · Cremators · Installation services of electrical and mechanical equipment
The lotProcurement structure
single lot · value publishedLot #1Published value£2,613,500
- Economic & financial standing
The contractor will be required to hold the following levels of insurance:
- Employer's Liability: £5,000,000 (where required by law)
- Public Liability: £10,000,000
- Product Liability: £10,000,000 (separate Product Liability policy not required if already included within the provider's Public Liability policy providing it is at the same limit)
- Professional Indemnity : £1,000,000
Tenderers must either confirm they hold these already, or commit to having them in place if awarded the contract.
- Technical & professional ability
The Tenderer must demonstrate that it, or any proposed subcontractor undertaking relevant works, holds the following accreditations where applicable:
Current NICEIC or NAPIT registration appropriate to any electrical works being undertaken.
Current Gas Safe registration covering commercial/industrial gas installations relevant to cremation plant.
Current MCERTS accreditation appropriate to any emissions monitoring and/or emissions testing activities being undertaken.
Evidence of the relevant registrations and accreditations must be provided upon request.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (3)
- Price
- Quality
- Social Value
- Economic & financial standing
The contractor will be required to hold the following levels of insurance:
- Employer's Liability: £5,000,000 (where required by law)
- Public Liability: £10,000,000
- Product Liability: £10,000,000 (separate Product Liability policy not required if already included within the provider's Public Liability policy providing it is at the same limit)
- Professional Indemnity : £1,000,000
Tenderers must either confirm they hold these already, or commit to having them in place if awarded the contract.
- Technical & professional ability
The Tenderer must demonstrate that it, or any proposed subcontractor undertaking relevant works, holds the following accreditations where applicable:
Current NICEIC or NAPIT registration appropriate to any electrical works being undertaken.
Current Gas Safe registration covering commercial/industrial gas installations relevant to cremation plant.
Current MCERTS accreditation appropriate to any emissions monitoring and/or emissions testing activities being undertaken.
Evidence of the relevant registrations and accreditations must be provided upon request.
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Works
- Notice status
- Closed
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 21 May 2026, 11:33 BST
- Last source update
- 6 Aug 2026, 13:48 BST
- Award evaluation window
- Submission end – 26 Oct 2026
- Authority reference
CPU 6916- FTS notice number
2026/S 000-074755- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-069ed3Find a Tender
- How it runs
The intention is to award the contract at the first time of asking and Tenderers should prepare and submit their Tenders accordingly.
In the event that no tenders are considered satisfactory in all respects and the contract cannot be awarded, the Authority will invite all tenderers which have submitted an otherwise compliant tender to participate in a second stage aimed at improving the content of their tenders. Following the conclusion of this stage tenders will be invited for a second time, and the contract awarded.
- Risks
Local Government Reorganisation: During the anticipated contract period, Nottingham and Nottinghamshire may be subject to Local Government Reorganisation (LGR), a national programme led by central government to restructure two-tier authorities into single unitary councils. This process involves Nottingham City Council, Nottinghamshire County Council, the district/borough councils, and the Ministry of Housing, Communities & Local Government, and may lead to changes in governance, boundaries and service delivery arrangements that could affect this contract. Tenderers should therefore note that organisational and contractual arrangements may need to adapt in line with any LGR implementation.
Changes in statutory, regulatory, environmental or emissions requirements affecting cremation plant and associated abatement systems.
Unforeseen site, structural, utility or integration issues identified during design, installation or commissioning.
Changes required to ensure continued compliance with environmental permits or other regulatory approvals.
Technological developments or manufacturer requirements necessary to maintain the safe and efficient operation of the cremation plant throughout its lifecycle.
How it was run
Official notice- Submission deadline
- 30 Sept 2026, 12:00 BST
- Clarification deadline
- 18 Sept 2026, 17:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
All tenders must be submitted via the Council's eProcurement portal: procontract.due-north.com/Procurer/Advert/View ↗
Timeline
21 May 2026 → 9 Nov 2026 · 7 dates- Planning notice published158 days ago21 May 2026, 11:33 BST
- Next notice expected118 days ago30 Jun 2026, 23:59 BST
- Tender notice published81 days ago6 Aug 2026, 13:48 BST
- Clarification questions by38 days ago18 Sept 2026, 17:00 BST
- Submission deadline26 days ago30 Sept 2026, 12:00 BST
- Award decision expected by8h ago26 Oct 2026, 23:59 GMT
- Today27 Oct 2026
- Contract startsin 12 days9 Nov 2026
Notice history
5 events · 2 releases on Find a Tender · since 21 May 2026- Pipeline notice published21 May 2026, 11:33 BSTUK1
- Tender notice published6 Aug 2026, 13:48 BSTUK4
- Status changed to active6 Aug 2026, 13:48 BST
- Procurement method changed6 Aug 2026, 13:48 BST
- Deadline published: 30 Sept 2026, 12:00 BST6 Aug 2026, 13:48 BST
Contracting authority & participating public bodies
Official documents & specifications (2)
Official links; attachments are not copiedNotices published for this procedure
- Tender notice Tender notice on Find a Tender
- Pipeline notice Pipeline notice on Find a Tender