Official UK procurement notice
Whitley and Eggborough Community Primary School Catering Tender
Authority: The Whitley & Eggborough CP School (Education)
What is being bought
Published requirement descriptionWhitley and Eggborough Community Primary School has decided to tender their catering services to investigate the financial and qualitative benefits they could be offered through
this process.
Whitley and Eggborough Community Primary School can support pupils on their education journey from whichever point they join the school, from Reception to Year 6.
Whitley and Eggborough CP School is a happy and thriving school in the heart of the community. We are a welcoming, friendly school, which is always full of life and full of learning.
We are very proud of the successes of our school - the excellent relationships we have with our families, friends and our children. Our staff, families and governors are dedicated to
making WECPS an exciting, stimulating and inclusive school, where we can learn together in friendship.
We have high standards in everything we do and we work hard to achieve our values;
To be Caring, Helping and Sharing (CHaS). These values are represented through our school mascot CHAS.
The Contract Duration and Structure:
The contract will be awarded for a three-year duration with the option of two additional, one year extensions.
The financial structure of the contract is designed to reflect the Schools' aims to reward the Contractor in a fair manner and based upon contract delivery and to have an open-book agreement that is easily auditable.
Tender Timeline:
Issue of Invitation to Tender - Monday 7th April 2025
Bidding Companies to Visit Sites - Thursday 1st May 2025
11:45am - 12:45pm (lunch service).
Deadline for return of Tender Responses - Friday 16th May 2025 - 3:00pm
Evaluation of Responses, Red Box - WC - Monday 19th May 2025
Contract Awarded by - Monday 2nd June 2025
Contract Commencement - Monday 1st September 2025
Total value (estimated) - £230,000 including VAT Above the relevant threshold Contract dates (estimated)
1 September 2025 to 31 August 2028
Possible extension to 31 August 2030
5 years
Description of possible extension:
Option to extend contract, 1 year plus 1 additional year.
CPV: School catering services
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£230,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Qualitative Responses: 75%
- Financial Responses: 25%
Published award criteria (2)
- Financial Responses
- Qualitative Responses
- Price carries 25 of 100 points: a 10% discount moves about 2.5 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Light touch regime
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 18 Mar 2025, 16:37 GMT
- Last source update
- 18 Jul 2025, 10:26 BST
- Award evaluation window
- Submission end – 2 Jun 2025
- FTS notice number
2025/S 000-010003- Accelerated
- Light touch contract
- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04eeb1Find a Tender
How it was run
Official notice- Submission deadline
- 16 May 2025, 15:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
18 Mar 2025 → 1 Sept 2025 · 6 dates- Tender notice published18 Mar 2025, 16:37 GMT
- Submission deadline16 May 2025, 15:00 BST
- Assessment summaries sent2 Jun 2025, 00:00 BST
- Award decision expected by2 Jun 2025, 23:59 BST
- Latest notice published18 Jul 2025, 10:26 BST
- Contract starts1 Sept 2025, 00:00 BST
Notice history
7 events · 3 releases on Find a Tender · since 18 Mar 2025- Tender notice published18 Mar 2025, 16:37 GMTUK4
- Tender notice published7 Apr 2025, 16:18 BSTUK4
- Published value updated7 Apr 2025, 16:18 BST
- Deadline moved to 16 May 2025, 15:00 BST7 Apr 2025, 16:18 BST+21 days · was 25 Apr 2025, 15:30 BST
- Contract award notice published18 Jul 2025, 10:26 BSTUK6
- Status changed to complete18 Jul 2025, 10:26 BST
- Contract signature expected1 Aug 2025, 23:59 BSTscheduled
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Hutchison Catering LtdSME1 Sept 2025 – 31 Aug 2028 · up to 31 Aug 2030Extensions: Description of possible extension: Option to extend contract, 1 year plus 1 additional year. | £230,000 inc. VAT | 2 Jun 2025 | Awarded |
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 2final-stage tenders | 2 | 2 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- HUTCHISON CATERING LIMITEDAwarded supplier
Official documents & specifications (3)
Official links; attachments are not copiedNotices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender