Official UK procurement notice
Whiteley Homes Trust - Provision of Communal Cleaning
Authority: The Whiteley Homes Trust (Public body)·On behalf of: Echelon Consultancy
What is being bought
Published requirement descriptionWhiteley Homes Trust (WHT) requires a Contractor to deliver comprehensive cleaning services across its estate at Whiteley Village. The contract covers communal areas within residential buildings including entrances, exits, doors and door glass, hallways, landings, staircases, internal and external windows, walls, ceilings, light fittings, skirting boards, ledges and bin rooms, together with external areas and courtyards. The contract also includes cleaning of a range of community and amenity facilities including offices, kitchens, bathrooms, laundry rooms, communal lounges, a church, pool and changing rooms, activity centre, clubhouse and community café, shop complex and village hall. Furniture cleaning and the maintenance of communal lighting checks are also included within the scope. Optional and instructed works include pressure washing of floors, walls and ceilings, machine scrubbing and stripping and polishing of vinyl floors, steam cleaning of carpeted areas, graffiti removal and bulk waste and fly-tip removal. The Contractor will be required to provide all equipment, materials and cleaning chemicals, and maintain appropriate health and safety, COSHH and risk assessment records throughout the contract. All staff must hold basic DBS checks appropriate to working in proximity to elderly and vulnerable residents.
- The authority expects to re-tender this requirement around 1 Apr 2030, 23:59 BST.
- How the procedure runs: A two stage procurement, consisting of an initial 'Conditions of Participation Stage' wherein bidders are provided an opportunity to demonstrate their organisation's capability and experience of delivering similar projects in the past. Then, a minimum number of bidders progress to the 'Final Tender Stage' where the focus of the evaluation shifts and bidders are expected to showcase how they are going to deliver this specific contract for The Whiteley Homes Trust. The Final Tender Stage also includes commercial evaluation. The top ranked bidder at this stage will be appointed - assuming The Whiteley Homes Trust decides not to withdraw the procurement either in part, or in full which it retains the right to do. A full description of the process is included in the tender documents.
- No preliminary market engagement: The Whiteley Homes Trust is satisfied that there is a sufficiently sized market of potential suppliers to meet this need.
CPV: Accommodation, building and window cleaning services · Bin-cleaning services · Building-cleaning services · Caretaker services · Cleaning services · Disinfecting and exterminating services · Fumigation services · Office, school and office equipment cleaning services · Pest-control services · Window-cleaning services
The lotProcurement structure
single lot · value publishedLot #1RenewalPublished value£700,000
- Economic & financial standing
Listed in the tender documents.
- Technical & professional ability
Listed in the tender documents.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 60% weighting attributed to all quality elements, including interviews.
- Price
- Economic & financial standing
Listed in the tender documents.
- Technical & professional ability
Listed in the tender documents.
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Yes · next expected 1 Apr 2030
- First published
- 28 Apr 2026, 12:01 BST
- Last source update
- 28 Apr 2026, 14:26 BST
- Award evaluation window
- Submission end – 21 Aug 2026
- Authority reference
1391- FTS notice number
2026/S 000-038483- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-068c8aFind a Tender
- How it runs
A two stage procurement, consisting of an initial 'Conditions of Participation Stage' wherein bidders are provided an opportunity to demonstrate their organisation's capability and experience of delivering similar projects in the past. Then, a minimum number of bidders progress to the 'Final Tender Stage' where the focus of the evaluation shifts and bidders are expected to showcase how they are going to deliver this specific contract for The Whiteley Homes Trust. The Final Tender Stage also includes commercial evaluation. The top ranked bidder at this stage will be appointed - assuming The Whiteley Homes Trust decides not to withdraw the procurement either in part, or in full which it retains the right to do. A full description of the process is included in the tender documents.
How it was run
Official notice- Submission deadline
- 13 Jul 2026, 00:00 BST
- Clarification deadline
- 27 May 2026, 17:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
28 Apr 2026 → 16 Nov 2026 · 5 dates- Tender notice published180 days ago28 Apr 2026, 12:01 BST
- Clarification questions by150 days ago27 May 2026, 17:00 BST
- Submission deadline104 days ago13 Jul 2026, 00:00 BST
- Award decision expected by64 days ago21 Aug 2026, 23:59 BST
- Today25 Oct 2026
- Contract startsin 22 days16 Nov 2026
Notice history
2 events · 2 releases on Find a Tender · since 28 Apr 2026- Tender notice published28 Apr 2026, 12:01 BSTUK4
- Tender notice published28 Apr 2026, 14:26 BSTUK4
Contracting authority & participating public bodies
2 public bodies on the noticeOther public bodies
- Echelon ConsultancyProcuring entityExternal consultancy, appointed by The Whiteley Homes Trust to administer the procurement and assist with documentation development.
Official documents & specifications (2)
Official links; attachments are not copiedNotices published for this procedure
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender