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Published 5 Sept 2025, 12:52 BST

Official UK procurement notice

WHC - Tree Supply 2025 · UK public procurement notice

Official notice

Authority: Welwyn Hatfield Borough Council (Local council)

3 lotsGoodsBelow threshold - open competitionBelow thresholdSME suitable
Sectors: Agricultural, farming, fishing, forestry and related products (03) Delivery: Delivery location not published
Published estimate£40,000total for 3 lots · £48,000 inc. VAT
Submissions closed 30 Sept 2025awarded 15 Oct 2025
Awarded to Hillier Nurseries Ltd
Contract term 2 moends 12 Dec 2025 · starts 10 Oct 2025

What is being bought3 lots · detail below

Published requirement description

The Council is preparing for the planting season winter 2025 - 2026 and is seeking quotations for the supply of 279 trees of various species.

This tender is divided into 3 lots. The Council will award 3 separate contracts based on the lowest tendered price for each lot.

Each lot contains a distinct list of tree species to be supplied with options for providing substitute trees in accordance with the instructions; instructions on how to price each lot are provided in the price schedule spreadsheet to be completed by all tenderers.

Tenderers should complete and return the questionnaire in schedule 4 and the itemised price lists for lots they wish to tender for. Instructions on how to submit tenders is set out in section 2.4.

Tenderers can submit tenders for 1 or more lots.

CPV: Trees

Lots and requirements (3)Procurement structure

3 lots · all with a published value (£40,000 together) · same conditions of participation on every lot
Lot #1Tree Supply Lot 1Awarded 2 moSMEPublished value£27,000

The tree species (and variety or cultivar) detailed in Lot 1 have been selected as they are commonly available in tree nurseries and suppliers.

Contract period: 10 Oct 2025 – 12 Dec 2025 (2 mo)Value: £27,000 exc. VAT · £32,400 inc. VAT
Eligibility: SME eligible
03452000 Trees
Pre-qualification & selection criteria (PQQ)1
  • Condition of participation

    Set out in the tender documents

Lot #2Tree Supply Lot 2Awarded 2 moSMEPublished value£9,000

The tree species (and variety or cultivar) detailed in Lot 2 have been selected as they are less commonly available in tree nurseries and suppliers than Lot 1.

Contract period: 10 Oct 2025 – 12 Dec 2025 (2 mo)Value: £9,000 exc. VAT · £10,800 inc. VAT
Eligibility: SME eligible
03452000 Trees
Pre-qualification & selection criteria (PQQ)1
  • Condition of participation

    Set out in the tender documents

Lot #3Tree Supply Lot 3Awarded 2 moSMEPublished value£4,000

The tree species detailed in this list have been selected for the purpose of creating a more interesting, robust and diverse urban canopy. We have identified a preferred species suitable for the location and aesthetic outcome but accept that the species may not be in every nursery and that nurseries may have other species that we are unaware of. Therefore an alternative species will be considered acceptable provided it fits the stature and aim of the location.

Contract period: 10 Oct 2025 – 12 Dec 2025 (2 mo)Value: £4,000 exc. VAT · £4,800 inc. VAT
Eligibility: SME eligible
03452000 Trees
Pre-qualification & selection criteria (PQQ)1
  • Condition of participation

    Set out in the tender documents

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
Conditions of participation · identical on every lot1
  • Condition of participation

    Set out in the tender documents

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Below threshold
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
5 Sept 2025, 12:52 BST
Last source update
17 Oct 2025, 10:50 BST
Authority reference
C1158
FTS notice number
2025/S 000-054265
Latest notice
Contract details notice (UK7)
Classification (CPV)
Trees
Delivery area
Not published
Official registry OCID
ocds-h6vhtk-0594e1 Find a Tender

How it was run

Official notice
Run through: portal not identified
Electronic submission allowed
Submission deadline
30 Sept 2025, 12:00 BST
Clarification deadline
17 Sept 2025, 12:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release

www.supplyhertfordshire.uk ↗

Timeline

5 Sept 2025 → 17 Oct 2025 · 5 dates
  1. Tender notice published
    5 Sept 2025, 12:52 BST
  2. Clarification questions by
    17 Sept 2025, 12:00 BST
  3. Submission deadline391 days ago
    30 Sept 2025, 12:00 BST
  4. Contract starts381 days ago
    10 Oct 2025, 00:00 BST
  5. Latest notice published374 days ago
    17 Oct 2025, 10:50 BST

Notice history

3 events · 2 releases on Find a Tender · since 5 Sept 2025
  1. Tender notice published
    5 Sept 2025, 12:52 BST
    UK4
  2. Contract details notice published
    17 Oct 2025, 10:50 BST
    UK7
  3. Status changed to complete
    17 Oct 2025, 10:50 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £29,3921 contract exc. VAT
Contracts signed 1latest 15 Oct 2025
Awarded toValueDateStatus
Across several lots1 award
Hillier Nurseries Ltd£29,392 †—Awarded

Contracts

  • Tree Supply 2025 Lot 1 · Hillier Nurseries Ltd

    Signed
    15 Oct 2025
    Value
    £29,392
    Period
    15 Oct 2025 – 12 Dec 2025
    Status
    active

Contracting authority & participating public bodies

Welwyn Hatfield Borough Council

Contracting authorityPublic authority - sub-central government GB-PPON: PYHY-6394-TBPP The Council Offices, Welwyn Garden City, East of England, AL8 6AEContact email

Bidders & participating suppliers

1 commercial party on the notice
  • Hillier Nurseries LtdAwarded supplier Ampfield, Romsey, South East, SO51 9PAContact email, phone

Official documents & specifications (3)

Official links; attachments are not copied

Tender pack and attachments

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender