Find a TenderCancelledProcurement termination notice

Published 14 Aug 2026, 09:53 BST

Official UK procurement notice

WHC - Gas Maintenance · UK public procurement notice

Authority: Welwyn Hatfield Borough Council (Local council)

2 lotsServicesCompetitive flexible procedureAbove thresholdSME suitableMax 1 lot to bidMax 1 lot per supplier

Sectors: Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products (39)Repair & Maintenance (50) Delivery: East of England (UKH23)

Published estimate£30,000,000total for 2 lots · £36,000,000 inc. VAT

Submissions closed 25 Sept 2026

Lots 2max 1 won per supplier · max 1 to bid

Contract term 10 yrsends 31 Mar 2038 · starts 1 Apr 2028

What is being bought2 lots · detail below

Published requirement description

Welwyn Hatfield Borough Council is undertaking a procurement to appoint two contractors to undertake gas maintenance and installation to it’s stock of approximately 9500 properties.

The service is being procured in two Lots (geographical split - North and South of the Borough). Each successful contractor will be responsible for approximately half of the properties and all the services in their area; Welwyn Garden City and the other Hatfield and surrounding villages.

How the procedure runs: Two stage procurement

CPV: Gas appliance maintenance services · Gas appliances

Lots and requirements (2)Procurement structure

2 lots · all with a published value (£30,000,000 together) · a supplier may bid for at most 1 and win at most 1 of them · same evaluation weights on every lot

Lot #1Gas Maintenance - NorthCancelled 10 yrsSMEPublished value£18,000,000

Gas maintenance to the north of the Borough

Contract period: 1 Apr 2028 – 31 Mar 2038 (10 yrs)Value: £18,000,000 exc. VAT · £21,600,000 inc. VAT

Delivery: East of EnglandEligibility: SME eligible

Second stage: 5–7 candidates invited to tender

39721410 Gas appliances 50531200 Gas appliance maintenance services

Pre-qualification & selection criteria (PQQ)1

Condition of participation
As documentation
shortlisting

Lot #2Gas Maintenance - SouthCancelled 10 yrsSMEPublished value£12,000,000

Gas Maintenance to South of Borough

Contract period: 1 Apr 2028 – 31 Mar 2038 (10 yrs)Value: £12,000,000 exc. VAT · £14,400,000 inc. VAT

Delivery: East of EnglandEligibility: SME eligible

Second stage: 5–7 candidates invited to tender

39721410 Gas appliances 50531200 Gas appliance maintenance services

Pre-qualification & selection criteria (PQQ)1

Condition of participation
As detailed in application form
shortlisting

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored · same split on all 2 lots

Quality: 60%Price: 40%

Published award criteria (2)

Quality
Price

What this means for your bid

Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record

Procedure method: Competitive flexible procedure
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Services
Notice status: Cancelled
Procurement threshold: Above threshold (FTS publication)
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Unspecified in notice
Recurring procurement: Unspecified in notice
First published: 14 Aug 2026, 09:53 BST
Last source update: 7 Sept 2026, 10:56 BST
Award evaluation window: Submission end – 1 Mar 2027
FTS notice number: 2026/S 000-077518
Latest notice: Procurement termination notice (UK12)
Classification (CPV): Gas appliance maintenance servicesGas appliances
Delivery area: East of England (UKH23)
Official registry OCID: ocds-h6vhtk-06e436 Find a Tender

How it runs: Two stage procurement

How it was run

Official notice

Requests to participate (first stage): 25 Sept 2026, 12:00 BST
Submission deadline: 25 Sept 2026, 12:00 BST
Clarification deadline: 15 Sept 2026, 12:00 BST
Electronic submission: Allowed
Accepted languages: en

Detailed submission instructions & authority contactsFrom official release

www.supplyhertfordshire.uk ↗

Timeline

14 Aug 2026 → 1 Apr 2028 · 6 dates

Tender notice published73 days ago
14 Aug 2026, 09:53 BST
Latest notice published49 days ago
7 Sept 2026, 10:56 BST
Clarification questions by41 days ago
15 Sept 2026, 12:00 BST
Submission deadline31 days ago
25 Sept 2026, 12:00 BST
Today
26 Oct 2026
Award decision expected byin 126 days
1 Mar 2027, 23:59 GMT
Contract starts
1 Apr 2028, 00:00 BST

Notice history

3 events · 2 releases on Find a Tender · since 14 Aug 2026

Tender notice published
14 Aug 2026, 09:53 BST
UK4
Procurement termination notice published
7 Sept 2026, 10:56 BST
UK12
Status changed to cancelled
7 Sept 2026, 10:56 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded to	Value	Date	Status
Across several lots1 award
supplier not published	—	7 Sept 2026	CancelledProcuring on one lot.

Contracting authority & participating public bodies

Welwyn Hatfield Borough Council

Contracting authorityPublic authority - sub-central government GB-PPON: PYHY-6394-TBPP The Council Offices, Welwyn Garden City, East of England, AL8 6AEContact email

Official documents & specifications (3)

Official links; attachments are not copied

Tender pack and attachments

Bidding documents and specificationstenderBidding documents and specifications

Notices published for this procedure

Procurement termination notice tenderProcurement termination noticeUK12Procurement termination notice on Find a Tender7 Sept 2026, 10:56 BST
Tender notice tenderTender noticeUK4Tender notice on Find a Tender14 Aug 2026, 09:53 BST