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Published 11 Aug 2025, 13:52 BST

Official UK procurement notice

Western Vale Community Day Service

Official notice

Authority: Vale of Glamorgan Council (Local council)

ServicesOpen procedureAbove thresholdLight touch regimeSME suitableVCSE suitable
Sectors: Health & Social Care (85) Delivery: Wales (UKL22)
Published estimate£1,020,156≈ £255k / year · £1,020,156 inc. VAT · 1 value update7.9% below published estimate
Submissions closed 28 Oct 2025awarded 16 Dec 2025
Awarded to Cartrefi Cymru Cooperative Limited
Contract term 4 yrsends 1 Feb 2030 · up to 30 Jan 2032 with extensions · starts 2 Feb 2026

What is being bought

Published requirement description

The Vale of Glamorgan Council wishes to provide flexible, person-centred, outcome-focussed day time activities for up to 50 people or people living with dementia in the Western Vale. People accessing the service will be aged 65 or over living in the Western Vale area who have been identified as likely to benefit from the support of the service as part of a Social Services and Wellbeing (Wales) Act 2014 assessment. The Service will accommodate up to ten (10) people per day and will be provided from leased premises known as the Western Vale Community Hub, in Illtud House, Llantwit Major.

CPV: Daycare services

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 4 yrsSMEVCSEPublished value£1,020,156
Contract period: 2 Feb 2026 – 1 Feb 2030 (4 yrs) · up to 30 Jan 2032 with extensionsValue: £1,020,156 exc. VAT · £1,020,156 inc. VAT
Delivery: WalesEligibility: SME eligibleVCSE eligible
Extensions: Up to an additional 24 months
85312100 Daycare services
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    Please see tender documents

  • Technical & professional ability

    Please see tender documents

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
  • Cost: Weighted at 30%
  • Quality: Quality considerations as defined in the Invitation to Tender weighted at 60%
  • Community Wellbeing Considerations : Please see tender documents for information weighted at 10%
Conditions of participation2
  • Economic & financial standing

    Please see tender documents

  • Technical & professional ability

    Please see tender documents

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Light touch regime
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Unspecified in notice
First published
11 Aug 2025, 13:52 BST
Last source update
17 Dec 2025, 16:12 GMT
Award evaluation window
Submission end – 25 Nov 2025
Authority reference
VG DS 127
FTS notice number
2025/S 000-061462
Latest notice
Contract award notice (UK6)
Classification (CPV)
Daycare services
Delivery area
Wales (UKL22)
Official registry OCID
ocds-h6vhtk-058529 Find a Tender
Contract terms summary

Please see tender documents

Review and risk notes
Risks

Please see tender documents

How it was run

Official notice
Run through: Sell2Wales · Who buys & how to bid on Sell2Wales
Electronic submission allowedLanguage: EN, CY
Submission deadline
28 Oct 2025, 12:00 GMT
Clarification deadline
17 Oct 2025, 12:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en, cy
Detailed submission instructions & authority contactsFrom official release

www.sell2wales.gov.wales ↗. All submissions must be via the Sell2Wales postbox.

Timeline

11 Aug 2025 → 2 Feb 2026 · 10 dates
  1. Planning notice published
    11 Aug 2025, 13:52 BST
  2. Market engagement
    1 Sept 2025, 23:59 BST

    An online presentation with a Question and Answer session. The event will discuss the Council’s requirements and cover potential TUPE implications regarding the currently commissioned Service, and Government priorities such as social value, decarbonisation, and will answer potential bidder’s questions regarding the procurement process.

    Please contact the Council via email [email protected] to express an interest in attending the event and joining details will be forwarded to you.

    The first advert can be found via www.sell2wales.gov.wales/authority/Notice/Not… ↗

    OCID ref: ocds-h6vhtk-0556fd

  3. Next notice expected399 days ago
    15 Sept 2025, 23:59 BST
  4. Tender notice published384 days ago
    1 Oct 2025, 16:11 BST
  5. Clarification questions by368 days ago
    17 Oct 2025, 12:00 BST
  6. Submission deadline357 days ago
    28 Oct 2025, 12:00 GMT
  7. Award decision expected by328 days ago
    25 Nov 2025, 23:59 GMT
  8. Assessment summaries sent307 days ago
    17 Dec 2025
  9. Latest notice published307 days ago
    17 Dec 2025, 16:12 GMT
  10. Contract starts260 days ago
    2 Feb 2026

Notice history

9 events · 3 releases on Find a Tender · since 11 Aug 2025
  1. Preliminary market engagement notice published
    11 Aug 2025, 13:52 BST
    UK2
  2. Tender notice published
    1 Oct 2025, 16:11 BST
    UK4
  3. Published value updated to £1,020,156
    1 Oct 2025, 16:11 BST
    was £1,020,152
  4. Status changed to active
    1 Oct 2025, 16:11 BST
  5. Procurement method changed
    1 Oct 2025, 16:11 BST
  6. Deadline published: 28 Oct 2025, 12:00 GMT
    1 Oct 2025, 16:11 BST
  7. Contract award notice published
    17 Dec 2025, 16:12 GMT
    UK6
  8. Status changed to complete
    17 Dec 2025, 16:12 GMT
  9. Contract signature expected
    26 Dec 2025, 23:59 GMT
    scheduled

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £939,7001 award exc. VAT
Bids received 21 from SMEs
Awarded toValueDateStatus
Cartrefi Cymru Cooperative LimitedVCSE2 Feb 2026 – 1 Feb 2030 · up to 1 Feb 2032Extensions: Continuation of service£939,70016 Dec 2025Awarded

Bid statistics published by the authority

BidsSMEVCSEValid bid range
2final-stage tenders11—

Contracting authority & participating public bodies

Vale of Glamorgan Council

Contracting authorityPublic authority - sub-central governmentWelsh devolved regulations apply GB-PPON: PVJL-7881-XMJT Civic Offices, BARRY, Wales, CF63 4RUContact name, email

Bidders & participating suppliers

1 commercial party on the notice

Official documents & specifications (14)

Official links; attachments are not copied

Tender pack and attachments

Show 3 more documents

Notices published for this procedure