Find a TenderClosedTender notice
Published 2 May 2025, 15:53 BST

Official UK procurement notice

West Midlands Visitor Pass Distribution Partner

Official notice

Authority: WEST MIDLANDS GROWTH COMPANY LIMITED (Public body)

ServicesBelow threshold - open competitionBelow thresholdSME suitableVCSE suitable
Sectors: Business Services & Consultancy (79) Delivery: Delivery location not published
Published estimate£55,000≈ £73k / year · £55,000 inc. VAT
Submissions closed 28 May 2025
Contract term 9 moends 1 Apr 2026 · up to 1 Apr 2027 with extensions · starts 30 Jun 2025

What is being bought

Published requirement description

The West Midlands Growth Company has a requirement to establish an agreement with one supplier to provide sales, distribution, and marketing services for the Birmingham and West Midlands Pass on a commission only / concession basis.

The Birmingham and West Midlands Pass offers visitors a bundled package of discounts to popular attractions, activities, experiences, bars, restaurants and transportation options.

It is a digital, mobile-friendly solution that gives admission to visitors to multiple attractions with a single ticket, with live data feeds directly into attractions. The pass is available for a fixed period (1 day, 2-day, and 3-day).

The Birmingham and West Midlands Pass is now live and available for customers to purchase from birminghamandwestmidlandspass.com .

To maximise sales of the pass, we need to build a distribution network internationally that includes third-party sellers (OTAs), affiliates (which include local resellers), and content/media/influencers.

By partnering with an expert pass distributor, they can manage this process with the publishers (including the management of the software, financing, and relationships).

We are seeking to contract with one supplier to give us immediate access to this network and to provide the sales, distribution and marketing services required to maximise the benefit, for both parties, in securing additional sales though these routes.

The contract will run for an initial period of 9 months with the option to extend the agreement for a further 12 months, subject to ongoing requirements and satisfactory performance

CPV: Advertising and marketing services · Direct marketing services · Marketing services

The lotProcurement structure

single lot · value published
Lot #1Renewal 9 moSMEVCSEPublished value£55,000
Contract period: 30 Jun 2025 – 1 Apr 2026 (9 mo) · up to 1 Apr 2027 with extensionsValue: £55,000 exc. VAT · £55,000 inc. VAT
Eligibility: SME eligibleVCSE eligible
Extensions: Option to extend for an additional year / 12 months

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored

Lot awarding rule: Award criteria can be found in the full tender documentation

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Closed
Procurement threshold
Below threshold
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
2 May 2025, 15:53 BST
Last source update
2 May 2025, 16:33 BST
Authority reference
2025-WMGC-0505
FTS notice number
2025/S 000-018870
Latest notice
Tender notice (UK4)
Classification (CPV)
Advertising and marketing servicesDirect marketing servicesMarketing services
Delivery area
Not published
Official registry OCID
ocds-h6vhtk-050c8b Find a Tender

How it was run

Official notice
Run through: In-tend · Who buys & how to bid on In-tend
Supplier login requiredElectronic submission allowed
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup
Submission deadline
28 May 2025, 13:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release

Timeline

2 May 2025 → 30 Jun 2025 · 3 dates
  1. Tender notice published
    2 May 2025, 15:53 BST
  2. Submission deadline
    28 May 2025, 13:00 BST
  3. Contract starts
    30 Jun 2025

Notice history

3 events · 2 releases on Find a Tender · since 2 May 2025
  1. Tender notice published
    2 May 2025, 15:53 BST
    UK4
  2. Tender notice published
    2 May 2025, 16:33 BST
    UK4
  3. Deadline moved to 28 May 2025, 13:00 BST
    2 May 2025, 16:33 BST
    +5 days · was 23 May 2025, 13:00 BST
Published amendments (1)

Returns date changed to correct date 28th May 2025 @ 12 noon

Contracting authority & participating public bodies

WEST MIDLANDS GROWTH COMPANY LIMITED

Contracting authorityPublic undertaking GB-COH: 01631329 11th Floor The Colmore Building, Birmingham, West Midlands, B4 6ATContact name, email

Official documents & specifications (3)

Official links; attachments are not copied

Tender pack and attachments

  • Bidding documents and specifications tenderBidding documents and specificationsInterested suppliers are able to download all of the relevant tender documentation from our e-procurement supplier portal, Intend. Link as provided.

Notices published for this procedure

  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender