Find a TenderClosedTender notice
Published 21 May 2025, 07:07 BST

Official UK procurement notice

West Midlands Pension Fund - 1 Rivergate Bristol - Architectural Services

Official notice

Authority: West Midlands Pension Fund (Public body)

ServicesOpen procedureAbove thresholdSME suitable
Published estimate£2,250,000≈ £643k / year · £2,700,000 inc. VAT
Submissions closed 16 Jun 2025
Contract term 3 yrs 6 moends 31 Dec 2028 · up to 31 Dec 2029 with extensions · starts 14 Jul 2025

What is being bought

Published requirement description

West Midlands Pension Fund (the Authority) is one of the UK’s largest pension funds, originally formed by West Midlands County Council and now working in partnership with seven metropolitan district councils and over 800 employers providing public services across the West Midlands region. City of Wolverhampton Council is the Administering Authority for the Fund under the Local Government Pension Scheme Regulations 2013, and have delegated the responsibility for the management of the Fund to the Pensions Committee and the Director of Pensions, and established a Local Pensions Board to assist in governance of the Fund.

The fund is focused on delivering value to customers, developing services to enable pension members to plan for their retirement and supporting employers in delivering cost-effective benefits to their employees. They seek to invest responsible to generate long-term defined benefits and drive positive change including in aspects of social, environmental and governance to create long-term sustainability to the Funds people, and to the planet.

This opportunity is to support the Authority in the development of a real estate opportunity at 1 Rivergate in Bristol. The Architect shall be expected to support the Authority with coordination of the design team, act as the lead designer, provide innovative design solutions, collaborate with the contractor, advise on risk, supporting on championing environmental goals and communicating with the wider team to draw together the project.

  • No preliminary market engagement: Avoidance of market distortion

CPV: Architectural and related services

The lotProcurement structure

single lot · value published
Lot #1Renewal 3 yrs 6 moSMEPublished value£2,250,000
Contract period: 14 Jul 2025 – 31 Dec 2028 (3 yrs 6 mo) · up to 31 Dec 2029 with extensionsValue: £2,250,000 exc. VAT · £2,700,000 inc. VAT
Delivery: South WestEligibility: SME eligible
Extensions: Pending estimated construction design and options appraisal

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 44%Price: 40%Social value: 16%
Published sub-criteria (5)
  • Company history, organisation, and experience: 16%
  • Management/Design Approach & Risk: 16%
  • Communication and management: 12%
  • Commercial price: 40%
  • Environmental, social and governance: 16%
Published award criteria (5)
  • Commercial price: Based upon cost for the services returned
  • Company history, organisation, and experience: Questions in regard to company structure, experience, capacity and personnel as referred to in the ITT.
  • Management/Design Approach & Risk: Questions on approach to risk, programme and innovation as set out in the ITT.
  • Communication and management: Questions on communication and collaboration as set out in the ITT
  • Environmental, social and governance: Questions on equality, wellness, environmental credentials and carbon as set out in the ITT
What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Closed
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Unspecified in notice
First published
21 May 2025, 07:07 BST
Last source update
21 May 2025, 07:07 BST
Award evaluation window
Submission end – 4 Jul 2025
Authority reference
WMPF002
FTS notice number
2025/S 000-023517
Latest notice
Tender notice (UK4)
Classification (CPV)
Architectural and related services
Delivery area
South West (UKK11)
Official registry OCID
ocds-h6vhtk-05199c Find a Tender
Contract terms summary

Invoices shall be uploaded to an online service by the supplier.

How it was run

Official notice
Run through: mytenders · Who buys & how to bid on myTenders
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free publication showcase; bidding happens on buyer portals
Submission deadline
16 Jun 2025, 12:00 BST
Clarification deadline
6 Jun 2025, 17:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

Timeline

21 May 2025 → 14 Jul 2025 · 5 dates
  1. Tender notice published
    21 May 2025, 07:07 BST
  2. Clarification questions by
    6 Jun 2025, 17:00 BST
  3. Submission deadline
    16 Jun 2025, 12:00 BST
  4. Award decision expected by
    4 Jul 2025, 23:59 BST
  5. Contract starts
    14 Jul 2025, 00:00 BST

Notice history

1 event · 1 release on Find a Tender
  1. Tender notice published
    21 May 2025, 07:07 BST
    UK4

Contracting authority & participating public bodies

West Midlands Pension Fund

Contracting authorityPublic authority - sub-central government GB-PPON: PPVW-9977-PZZP 19 Wolverhampton Interchange, Wolverhampton, West Midlands, WV1 1LDContact email

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Bidding documents and specifications tenderBidding documents and specificationsThe enclosed is the full tender pack incorporating the terms, scope of services, commercial schedule, and invitation to tender including the scoring criteria.

Notices published for this procedure

  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender