TenderlineUK
Procurement Intelligence
Search
Find a TenderAwardedContract award notice
Published 13 Jun 2025, 09:30 BST

Official UK procurement notice

West Berkshire Highways Term Maintenance Contract

Official notice

Authority: West Berkshire District Council (Local council)

WorksCompetitive flexible procedureAbove thresholdSME suitable
Sectors: Construction & Civil Engineering (45)Repair & Maintenance (50)Cleaning & Environmental Services (90) Delivery: Delivery location not published
Published estimate£300,000,000≈ £43m / year · £360,000,000 inc. VAT · 1 value update50% below published estimate
Submissions closed 5 Dec 2025awarded 12 Jun 2026
Award (standstill) to Marlborough Highways Limited (a10)
Contract term 7 yrsends 30 Sept 2033 · up to 30 Sept 2036 with extensions · starts 1 Oct 2026

What is being bought

Published requirement description

West Berkshire Council is tendering a contract for the West Berkshire Highways Term Maintenance Contract 2026 – 2036 (7+3). The contract will deliver the statutory functions required of the Council as Highway Authority and ensures the Council’s roads and assets are maintained to a good standard. The highways contract is key for the Council to be seen by its residents, stakeholders and visitors across the region in being responsible and proactive, dealing with all matters affecting transport and maintenance.

West Berkshire spends over £15m on highway maintenance activities, including reactive and planned services, winter maintenance and broader estates asset management each year. A significant Capital programme is also associated with the Highways Contract and delivers highway improvement schemes, safety schemes and active travel programmes annually. The Council has outlined its scope of services in a series of Specification and accompanying documents.

The current contract relates to works/services/goods with a cumulative value of £150,000,000. This figure may be increased to reflect Local Government Reorganisation and could be increased to as much as £300,000,000. However, the outcome of the proposal is unknown and therefore there is no guarantee that the contract will increase in value.

  • How the procedure runs: Stage 1 The Procurement Specific Questionnaire (PSQ) is contained in ITT Schedule 1 and contains pass/fail mandatory criteria and scored questions that will be used to shortlist bidders. Scored questions will be evaluated in accordance with the scoring criteria shown in the PSQ. Full guidance on completing the questionnaire is provided in the PSQ. Following evaluation of the PSQ responses, the Council intends to shortlist a minimum of three and maximum of five bidders to be invited to Stage 2. The PSQ is the only document that requires completion in Stage 1. Stage 2 There are three parts to Stage 2 • Initial Tender – which will be reviewed and forms the basis for negotiation • Negotiation meetings with bidders to review submission and Efficiency and Innovation Cards • Final Tender – which will be evaluated and the basis for award decision All suppliers who are invited to Stage 2 will continue through all three parts of Stage 2.

CPV: Cleaning and sanitation services in urban or rural areas, and related services · Repair, maintenance and associated services related to aircraft, railways, roads and marine equipment · Works for complete or part construction and civil engineering work

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 7 yrsPublished value£300,000,000
Contract period: 1 Oct 2026 – 30 Sept 2033 (7 yrs) · up to 30 Sept 2036 with extensionsValue: £300,000,000 exc. VAT · £360,000,000 inc. VAT
Extensions: Three year extension is possible to extend total contract term to 10 years
45200000 Works for complete or part construction and civil engineering work50200000 Repair, maintenance and associated services related to aircraft, railways, roads and marine equipment90600000 Cleaning and sanitation services in urban or rural areas, and related services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
  • Simple description: 50% Quality 40% Price 10% Social Value

Procedure terms & legal framework

From the official record
Procedure method
Competitive flexible procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Works
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
13 Jun 2025, 09:30 BST
Last source update
12 Jun 2026, 18:47 BST
Award evaluation window
Submission end – 29 Jun 2026
FTS notice number
2025/S 000-070594
Latest notice
Contract award notice (UK6)
Classification (CPV)
Cleaning and sanitation services in urban or rural areas, and related servicesRepair, maintenance and associated services related to aircraft, railways, roads and marine equipmentWorks for complete or part construction and civil engineering work
Delivery area
Not published
Official registry OCID
ocds-h6vhtk-054830 Find a Tender
How it runs

Stage 1

The Procurement Specific Questionnaire (PSQ) is contained in ITT Schedule 1 and contains pass/fail mandatory criteria and scored questions that will be used to shortlist bidders. Scored questions will be evaluated in accordance with the scoring criteria shown in the PSQ. Full guidance on completing the questionnaire is provided in the PSQ.

Following evaluation of the PSQ responses, the Council intends to shortlist a minimum of three and maximum of five bidders to be invited to Stage 2.

The PSQ is the only document that requires completion in Stage 1.

Stage 2

There are three parts to Stage 2

  • Initial Tender – which will be reviewed and forms the basis for negotiation
  • Negotiation meetings with bidders to review submission and Efficiency and Innovation Cards
  • Final Tender – which will be evaluated and the basis for award decision

All suppliers who are invited to Stage 2 will continue through all three parts of Stage 2.

How it was run

Official notice
Run through: In-tend · Who buys & how to bid on In-tend
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup
Requests to participate (first stage)
5 Dec 2025, 12:00 GMT
Submission deadline
5 Dec 2025, 12:00 GMT
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

in-tendhost.co.uk/westberks/aspx/Home ↗

Timeline

13 Jun 2025 → 1 Oct 2026 · 10 dates
  1. Planning notice published
    13 Jun 2025, 09:30 BST
  2. Market engagement
    4 Jul 2025, 23:59 BST

    West Berkshire Council (WBC) is undertaking early market engagement for its upcoming Highways Term Maintenance Contract (HTMC). This exercise is intended to provide suppliers with early visibility of the opportunity and gather feedback to help inform and shape the scope, commercial approach, and procurement strategy.

    Organisations who may be interested in this opportunity are invited to participate in an on-line supplier engagement workshop, followed by one-to-one interview sessions planned for late June / July 2025. A Market Engagement Questionnaire will also be made available to guide discussions and help capture views on key contract elements. There will be no requirements for Suppliers to provide responses to these questions in advance of the workshop and one-to-one interviews.

    The new contract is expected to deliver a broad range of revenue-based highway services and some capital works, aligned with WBC’s ambitions around innovation, Net Zero, technology integration, and local supply chain development.

    Purpose of Market Engagement

    This market engagement aims to:

    • Share information about the opportunity, challenges, and contract ambitions.
    • Encourage feedback on the proposed commercial model, service delivery, social value expectations, and collaboration.
    • Provide suppliers with a clear understanding of the Council’s current thinking and procurement intentions.
    • Gauge interest and capture supplier insights before finalising the procurement approach.

    The market engagement is intended to allow suitably experienced and interested organisations to outline their views and ideas about the future delivery of highway services across West Berkshire. It will also provide insight into the Council’s current thinking, including potential collaboration with neighbouring authorities, an emphasis on innovation and digital technologies, and a strong commitment to social value and sustainability.

    Engagement Format

    WBC will be hosting a virtual Market Engagement Workshop followed by confidential 1-to-1 supplier interviews on 27th June 2025. The workshop will include:

    • Background on West Berkshire and strategic context
    • Contract opportunity overview
    • Approach to social value and innovation
    • Procurement route and timetable
    • Q&A session

    Post-workshop one-to-one sessions will provide suppliers with the opportunity for private, in-depth discussion on key issues under Procurement Act 23 guidelines. Suppliers will also be asked to review a series of engagement questions in advance, covering areas such as:

    • Commercial and pricing models
    • Innovation, digital and AI capabilities
    • Subcontracting approach and local supply chain engagement
    • Reflections on performance management and continual improvement
    • Environmental and social value contributions
    • Collaborative and flexible delivery options

    The questionnaire is intended to provide context for the suppliers and outlines the key themes and topics West Berkshire Council would like to explore with you.

    Dates will be provided for Supplier one-to-one sessions, which subject to interest, will commence on the afternoon of Friday 27th June.

    Important Notes

    This notice is not a call for competition, and participation is not a prerequisite to bidding. The Council anticipates launching the formal procurement using the Competitive Flexible Procedure (CFP) from September 2025, with procurement specific questionnaire, negotiation, and final tenders to follow. No information provided in response to this engagement will be used in supplier evaluation during the formal procurement. The Council reserves the right not to proceed with the procurement. No costs will be reimbursed.

    Interested suppliers should express their interest by emailing [email protected] to request the Market Engagement Questions and workshop details.

  3. Next notice expected
    16 Sept 2025, 00:59 BST
  4. Tender notice published356 days ago
    3 Nov 2025, 16:27 GMT
  5. Submission deadline324 days ago
    5 Dec 2025, 12:00 GMT
  6. Assessment summaries sent135 days ago
    12 Jun 2026, 00:00 BST
  7. Latest notice published135 days ago
    12 Jun 2026, 18:47 BST
  8. Standstill ends122 days ago
    24 Jun 2026, 23:59 BST
  9. Award decision expected by117 days ago
    29 Jun 2026, 23:59 BST
  10. Contract starts24 days ago
    1 Oct 2026, 00:00 BST

Notice history

11 events · 5 releases on Find a Tender · since 13 Jun 2025
  1. Preliminary market engagement notice published
    13 Jun 2025, 09:30 BST
    UK2
  2. Preliminary market engagement notice published
    16 Jun 2025, 08:38 BST
    UK2
  3. Tender notice published
    3 Nov 2025, 16:27 GMT
    UK4
  4. Published value updated to £300,000,000
    3 Nov 2025, 16:27 GMT
    was £150,000,000
  5. Status changed to active
    3 Nov 2025, 16:27 GMT
  6. Procurement method changed
    3 Nov 2025, 16:27 GMT
  7. Tender notice published
    3 Nov 2025, 16:35 GMT
    UK4
  8. Contract award notice published
    12 Jun 2026, 18:47 BST
    UK6
  9. Status changed to complete
    12 Jun 2026, 18:47 BST
  10. Procurement method changed
    12 Jun 2026, 18:47 BST
  11. Contract signature expected
    26 Jun 2026, 23:59 BST
    scheduled
Routine re-releases (5)
  • 2025-06: 2 releases · 13 Jun 2025, 16 Jun 2025

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £150,000,0001 award exc. VAT
Bids received 51 from SMEs
Named bidders 5published on the award notice
Awarded toValueDateStatus
Marlborough Highways Limited (a10)West Berkshire Council Highways Term Maintenance Contract1 Oct 2026 – 30 Sept 2033 · up to 30 Sept 2036Extensions: Three year extension available · Options: The Council is currently awaiting the outcome of the Local Government Reorganisation proposals for Berkshire and Oxfordshire. Subject to the outcome, the Council through this contract may be required to deliver an expanded future operational scope, which could deliver services across a wider geographic boundary and service scope. The Council has made provision within the contract to expand the current scope of core services, which may extend to Environmental, Greenspaces and wider Capital programme delivery.£150,000,00012 Jun 2026standstill to 24 Jun 2026Standstill

Bid statistics published by the authority

BidsSMEVCSEValid bid range
5final-stage tenders10—

Who bid

Bidders as named on the Procurement Act 2023 award notice. “Won” means the bidder holds an award on this notice.

Contracting authority & participating public bodies

West Berkshire Council

Contracting authorityPublic authority - sub-central government GB-PPON: PTXJ-8922-CMNQ Market Street, Newbury, South East, RG14 5LDContact email

Bidders & participating suppliers

5 commercial parties on the notice · 1 awarded
  • Costain LimitedBidder / tendererGB-PPON: PJBL-1593-VJTQ 70 St Mary Axe, London, London, EC3A 8 BE
  • M Group Highways LtdBidder / tendererGB-PPON: PJXG-2338-PQGJ Gunnels Wood Road, Stevenage, East of England, SG1 2ST
  • Marlborough HighwaysAwarded supplierGB-PPON: PJXM-2921-JCWZ 15 Regiment Business Park, Chelsford, East of England, CM3 3FYContact email
  • Ringway Infrastructure Services LimitedBidder / tendererGB-PPON: PMYN-9317-XCXP Springfield Road, Horsham, South East, RH12 2RW
  • VolkerHighways LimitedBidder / tendererGB-PPON: PDYC-9593-QHDM Hertford Road, Hoddesdon, East of England, EN11 9BX

Official documents & specifications (6)

Official links; attachments are not copied

Tender pack and attachments

Notices published for this procedure