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Published 19 Sept 2023, 17:34 BST

Official UK procurement notice

West Berkshire Council / Council Tax and associated mailing services

Official notice

Authority: West Berkshire District Council (Local council)

ServicesOpen procedureSME suitable
Sectors: Business Services & Consultancy (79) Delivery: UKSouth East (UKJ11)
Published estimate£210,000≈ £70k / year23.3% below published estimate
Submissions closed 20 Oct 2023awarded 21 Dec 2023
Awarded to CFH Docmail Limited
Contract term 3 yrsends 30 Nov 2026 · starts 1 Dec 2023

What is being bought

Published requirement description

This is an award notice published for the West Berkshire Council’s Revenues and Benefits team for the contract for mailing services (set up, printing, fulfilment and postage) which will cover dispatch of annual Council Tax billing, business rates and housing benefit information across the next three years.

  • Recurrence: September 2026

CPV: Mailing services · Mailing-list compilation and mailing services

The lotProcurement structure

single lot · no lot value published
Lot #1Mailing services (set up, printing, fulfilment and postage) to cover the dispatch of…Awarded 3 yrs

Mailing services (set up, printing, fulfilment and postage) to cover the dispatch of annual Council Tax billing, business rates and house benefit information across the next 3 years.

Contract period: 1 Dec 2023 – 30 Nov 2026 (3 yrs)
Delivery: UK, South East
Variant bids: not allowed
79570000 Mailing-list compilation and mailing services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 60%Price: 40%
Published sub-criteria (2)
  • Technical or quality including mailing sample plus 10% social value: 60%
  • Cost: 40%
Published award criteria (2)
  • Technical or quality including mailing sample plus 10% social value: 60%
  • Cost: 40%
What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Yes · September 2026
First published
19 Sept 2023, 17:34 BST
Last source update
22 Mar 2024, 11:31 GMT
Award evaluation window
20 Oct 2023 – …
Authority reference
P00001103
FTS notice number
2024/S 000-009349
Classification (CPV)
Mailing servicesMailing-list compilation and mailing services
Delivery area
UKSouth East (UKJ11)
Official registry OCID
ocds-h6vhtk-04021c Find a Tender

How it was run

Official notice
Run through: In-tend · Who buys & how to bid on In-tend
Supplier login requiredLanguage: EN
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup
Submission deadline
20 Oct 2023, 12:00 BST
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Bids opened
20 Oct 2023, 12:00 BST
Detailed submission instructions & authority contactsFrom official release

in-tendhost.co.uk/westberks/aspx/Home ↗

Timeline

20 Oct 2023 → 22 Mar 2024 · 4 dates
  1. Submission deadline
    20 Oct 2023, 12:00 BST
  2. Bids opened
    20 Oct 2023, 12:00 BST
  3. Contract starts
    1 Dec 2023
  4. Notice published
    22 Mar 2024, 11:31 GMT

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    22 Mar 2024, 11:31 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £161,0621 contract exc. VAT
Bids received 83 from SMEs
Contracts signed 1latest 21 Dec 2023
Awarded toValueDateStatus
CFH Docmail Limited£161,062 †—Awarded

Contracts

  • West Berkshire Council/Council Tax and associated mailing services · CFH Docmail Limited

    Signed
    21 Dec 2023
    Value
    £161,062
    Period
    … – 30 Nov 2026
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
8bids · 8 electronic3——

Contracting authority & participating public bodies

West Berkshire District Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Council Offices, Market Street , Newbury, South East, RG14 5LDContact email Published organisation website ↗

Dispute resolution & review bodies

  • The High CourtReview body London

Bidders & participating suppliers

1 commercial party on the notice
  • CFH DOCMAIL LTDAwarded supplier01716891 St Peter's Park, Wells Road Radstock, Bath, Somerset, BA3 3UP, Bath, South West, BA3 3UP

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria