Official UK procurement notice
WNC Bar and Catering Framework
Authority: West Northamptonshire Council (Local council)·Consortium: 2 public authorities
What is being bought7 lots · detail below
Published requirement descriptionThe Council appoints a diverse group of Contractors to provide catering for events at corporate buildings by means of a framework contract. The Council are also seeking to appoint a sole Contractor to supply alcohol and bar service as per customer requirements. The Guildhall in Northampton will be the primary location for the service. However, as the business expands, there may be scope to provide the service to the Forum in Towcester and County Hall in Northampton.The new framework will be divided into 7 Lots:Lot 1: Bar/alcoholLot 2: Large events and Civic events Lot 3: Sandwiches, afternoon tea and buffets for small events Lot 4: Business breakfasts and corporate lunches Lot 5: Wedding breakfasts for small events Lot 6: World foods/ethnic cuisine Lot 7: Christmas parties
CPV: Alcohol · Bar management services · Catering services · Restaurant and food-serving services
How this framework works
From the published notice- Bids received
- 8 bids on the busiest of 6 lots · 5 suppliers appointed
Lots and requirements (7)Procurement structure
7 lots · no lot values published · evaluation weights differ by lotLot #1Bar/alcoholAwarded
Bar/alcohol (only 1 supplier will be selected).
Lot #2Large events and Civic eventsAwardedRenewal
Large events and Civic events -a maximum of 3 providers will be appointed to deliver the services required.
Lot #3Sandwiches, afternoon tea and buffets for small eventsAwardedRenewal
Sandwiches, afternoon tea and buffets for small events - a maximum of 3 providers will be appointed to deliver the services required.
Lot #4Business breakfasts and corporate lunchesAwardedRenewal
Business breakfasts and corporate lunches - a maximum of 3 providers will be appointed to deliver the services required.
Lot #5Wedding breakfasts for small eventsAwardedRenewal
Wedding breakfasts for small events- a maximum of 3 providers will be appointed to deliver the services required.
Lot #6Ethnic/World FoodsCancelledRenewal
A minimum of 1 supplier to be selected to this lot.
Lot #7Christmas partiesAwardedRenewal
Christmas parties - 1 provider will be appointed to deliver the services required.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Lots publish different evaluation splits; there is no single procedure weighting.
| Lot | Quality | Price | Split |
|---|---|---|---|
| 1 · Bar/alcohol | 70% | 30% | |
| 2 · Large events and Civic events | 70% | 30% | |
| 3 · Sandwiches, afternoon tea and buffets for small events | 70% | 30% | |
| 4 · Business breakfasts and corporate lunches | 70% | 30% | |
| 5 · Wedding breakfasts for small events | 70% | 30% | |
| 6 · Ethnic/World Foods | 100% | — | |
| 7 · Christmas parties | 70% | 30% |
- Suitability
All interested bidders need to refer to the draft conditions of contract before proceeding to submit a bid.
When completing their submission bidders will need to complete Parts 1, 2 & 3 of the Selection Questionnaire and provide method statements to a series of questions asked within the Quality Evaluation.
- Price carries 30 points on every lot: a 10% discount moves about 3 points.
- “WNC Bar and Catering Framework” is a framework: the contest is a place on its panel, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes
- First published
- 13 Jun 2024, 15:56 BST
- Last source update
- 6 Nov 2024, 11:46 GMT
- Award evaluation window
- 16 Jul 2024 – …
- Authority reference
WNC00000395- FTS notice number
2024/S 000-035897- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-046fcbFind a Tender
How it was run
Official notice- Appointment period ends
- 15 Jul 2024, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bids opened
- 16 Jul 2024, 12:00 BST
Timeline
15 Jul 2024 → 6 Nov 2024 · 3 dates- Admission / appointment period endsperiod end, not a bid countdown15 Jul 2024, 12:00 BST
- Bids opened16 Jul 2024, 12:00 BST
- Notice published6 Nov 2024, 11:46 GMT
Notice history
2 events · 2 releases on Find a Tender · since 6 Nov 2024- Status changed to complete6 Nov 2024, 11:46 GMT
- Buyer details updated6 Nov 2024, 11:46 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast6 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
All 4 of these contracts carry the same published figure, £15,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.
Bar/Alcohol
- Signed
- 6 Nov 2024
- Value
- ceiling above
- Status
- active
Sandwiches, afternoon tea and buffets for small events
- Signed
- 6 Nov 2024
- Value
- ceiling above
- Status
- active
Business breakfasts and corporate lunches
- Signed
- 6 Nov 2024
- Value
- ceiling above
- Status
- active
Wedding breakfasts for small events
- Signed
- 6 Nov 2024
- Value
- ceiling above
- Status
- active
Christmas parties
- Signed
- 6 Nov 2024
- Value
- £78,000
- Status
- active
Large events and Civic events
- Signed
- 5 Nov 2024
- Value
- £116,000
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Bar/alcohol | 8bids · 8 electronic | 8 | — | — |
| 2 · Large events and Civic events | 8bids · 8 electronic | 8 | — | — |
| 3 · Sandwiches, afternoon tea and buffets for small events | 8bids · 8 electronic | 8 | — | — |
| 4 · Business breakfasts and corporate lunches | 8bids · 8 electronic | 8 | — | — |
| 5 · Wedding breakfasts for small events | 8bids · 8 electronic | 8 | — | — |
| 7 · Christmas parties | 8bids · 8 electronic | 8 | — | — |
Contracting authority & participating public bodies
2 public bodies on the noticeDispute resolution & review bodies
- N/AReview body
Framework contractors & participating bidders
5 commercial parties on the notice- Edgar Catering Ltd t/a I Love CateringFramework contractor
- Gusto Catering LimitedFramework contractor
- Supernote Limited trading as Sands CateringFramework contractor
- The Northamptonshire Caterer Limited trading as CiboFramework contractor
- Unbuttoned LTD Trading as Portfolio EventsFramework contractor
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Technical selection criteria
- Economic and financial selection criteria