Official UK procurement notice
WCC Weather forecasting services for winter maintenance
Authority: Warwickshire County Council (Local council)
What is being bought
Published requirement descriptionWarwickshire County Council (the Council) is seeking a 24 Hour Domain Based 'forecaster intervened' winter highways weather forecasting service supplied by an established and recognised weather forecasting company with appropriate skills and resource available to undertake the exacting requirements of Warwickshire County Council. For the avoidance of doubt a service with any other forecast period e.g. 36 hours does not meet the requirements of Warwickshire County Council. below
- The authority expects to re-tender this requirement around 2 Jun 2031, 23:59 BST.
CPV: Weather-forecasting services
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£350,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (3)
- Cost evaluation: 30%
- Non-cost quality: 60%
- Social Value: 10%
Published award criteria (3)
- Cost evaluation
- Non-cost quality
- Social Value
- Price carries 90 of 100 points: a 10% discount moves about 9 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · next expected 2 Jun 2031
- First published
- 9 Apr 2025, 10:11 BST
- Last source update
- 13 Mar 2026, 11:36 GMT
- Award evaluation window
- Submission end – 18 Aug 2025
- Authority reference
WCC - 22199- FTS notice number
2025/S 000-038688- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04ff5bFind a Tender- Contract terms summary
Please refer to the tender documents.
- Risks
The satisfactory performance of the contract may be jeopardised by the following risks, which by their nature, are unable to be addressed in the contract as awarded:
- The changing needs and requirements of the Council and the changing demands placed on the Council by its customers. increases or decreases in funding - such as reductions or additions in budget allocations as part of the Council's budget setting processes, or as a consequence of additional funding streams which were unknown at the time of awarding the contract, but which are provided to increase the volume and scope of services delivered
- Changes in legislation or national guidance
- The identification of additional service recipients, not originally captured by the scope of the contract
- Opportunities offered by emerging/new technologies and/or products.
How it was run
Official notice- Submission deadline
- 8 Aug 2025, 12:00 BST
- Clarification deadline
- 1 Aug 2025, 12:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Applicants are required to answer all of the questions and return their completed response by:-
no later than Friday 8th August 2025 at 12 Noon via in-tendhost.co.uk/csw-jets/aspx/Home ↗.
Your tender return must be submitted via the E-tendering portal. You will not be able to upload your tender after the deadline detailed above. Applicants are advised that if their tender response is only partially uploaded within the E-tendering portal by the closing date and time then the system will lock them out and they will not be able to complete their document upload. The Council reserves the right to only evaluate documents received within the E-tendering portal by the closing date and time and applicants are advised that a partial upload is unlikely to be successful. Applicants are therefore recommended to upload their full tender response well in advance of the closing date and time.
If you are experiencing any difficulties with your upload you must contact the Council well in advance of the closing date and time
The procurement documents are available for unrestricted and full direct access, free of charge, at
in-tendhost.co.uk/csw-jets/aspx/Home ↗
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
Timeline
9 Apr 2025 → 13 Mar 2026 · 10 dates- Planning notice published9 Apr 2025, 10:11 BST
- Market engagement23 Apr 2025, 23:59 BST
We welcome interested suppliers to complete the Questionnaire that has been published via our e-procurement portal (CSW-jets). CSW-Jets Reference: WCC - 22199.
The Council would be grateful if you could complete the questions in the market testing document and respond by the 23rd April 2025 at 12 Noon. You should submit your completed responses by uploading via CSW Jets.
The procurement documents are available for unrestricted and full direct access, free of charge, at
intendhost.co.uk/csw-jets/aspx/Home ↗
Additional information can be obtained from the above-mentioned address.
Contact Details:
If you have any questions regarding this Market testing exercise, then please upload via the correspondence function on CSW Jets
- Tender notice published9 Jul 2025, 15:37 BST
- Clarification questions by1 Aug 2025, 12:00 BST
- Submission deadline8 Aug 2025, 12:00 BST
- Award decision expected by18 Aug 2025, 23:59 BST
- Assessment summaries sent29 Aug 2025, 00:00 BST
- Contract starts1 Sept 2025, 00:00 BST
- Standstill ends9 Sept 2025, 23:59 BST
- Latest notice published217 days ago13 Mar 2026, 11:36 GMT
Notice history
11 events · 5 releases on Find a Tender · since 9 Apr 2025- Preliminary market engagement notice published9 Apr 2025, 10:11 BSTUK2
- Tender notice published9 Jul 2025, 15:37 BSTUK4
- Published value published: £350,0009 Jul 2025, 15:37 BST
- Status changed to active9 Jul 2025, 15:37 BST
- Procurement method changed9 Jul 2025, 15:37 BST
- Deadline published: 8 Aug 2025, 12:00 BST9 Jul 2025, 15:37 BST
- Contract award notice published29 Aug 2025, 10:35 BSTUK6
- Status changed to complete29 Aug 2025, 10:35 BST
- Contract signature expected10 Sept 2025, 23:59 BSTscheduled
- Contract details notice published9 Oct 2025, 09:26 BSTUK7
- Contract details notice published13 Mar 2026, 11:36 GMTUK7
Routine re-releases (5)
- 2025-07: 1 release · 9 Jul 2025
- 2025-04: 1 release · 9 Apr 2025
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| MetDesk LtdSME12 Sept 2025 – 11 Sept 2030 · up to 11 Aug 2032Extensions: The initial term of the contract will be 5 years with a possible extension of 24 months. · Options: The right to additional purchases while the contract is valid. The Council reserves the right to make additional purchases during the contract that fall under the category of winter weather forecasting. | £326,228 | 29 Aug 2025 | Awarded |
| MetDesk LtdSME | — | — | Awarded |
Contracts
Weather forecasting services for winter maintenance · MetDesk LtdSME
- Signed
- 11 Sept 2025
- Value
- £326,228
- Period
- 12 Sept 2025 – 11 Sept 2030 · up to 11 Aug 2032 with extensions
- Status
- active
- Extensions
- The initial contract term is 5 years with a maximum possible extension period of up to 24 months.
- Options
- Any related items connected to winter weather forecasting may be bought on this contract.
5 agreed KPIs: Portal Service Availability · Incident response and resolution time · Forecasting accuracy …
- Portal Service Availability, The availability of the Service to all users. Availability may be defined as access to service for all users with no Service Level Failure during Service Hours i.e., 24 hours a day, 7 days per week (Including bank holidays in England and Wales).
- Incident response and resolution time, Warwickshire County Council receives a response and resolution to an Incident that has been logged via the Appropriate Channels (e.g., Service Desk, email)
- Forecasting accuracy, Supplier must ensure accurate forecasting at all times.
- Invoicing accuracy, Supplier must ensure invoicing accuracies at all times.
- Delivery of tendered social value commitments, The Supplier shall achieve or exceed the Social Value delivery as per their tendered response.
Contract 2 · MetDesk LtdSME
- Signed
- 11 Sept 2025
- Value
- £326,228
- Period
- 15 Sept 2025 – 14 Sept 2035 · up to 14 Sept 2037 with extensions
- Status
- active
- Extensions
- The initial term of the contract will be 5 years with a possible extension of 24 months.
- Options
- Services relating to weather forecasting services may be bought via this contract.
3 agreed KPIs: FORECASTING INACCURACY · INVOICING ACCURACY · DELIVERY OF TENDERED SOCIAL VALUE COMMITMENTS
- FORECASTING INACCURACY
- INVOICING ACCURACY
- DELIVERY OF TENDERED SOCIAL VALUE COMMITMENTS
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 2final-stage tenders | 2 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- METDESK LIMITEDAwarded supplier
Official documents & specifications (5)
Official links; attachments are not copiedNotices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender