WDC-PP-10127 Warwick District Council Minor Civils Engineering Works

The Asset Management Team look after corporate and domestic assets within the district. The team provides new, improvements, cyclical, planned and responsive maintenance support across many service areas within the council. The Warwick District Council (WDC) covers a diverse range of works including:• WDC assets, corporate and domestic including communal areas around• WDC surface and multi-storey car parks• WDC parks and open spaces• Non-highway access roads• Groundworks• Fencing• WDC owned assets within the public highway including, finger posts and signs, street name plates, bus shelters, street seats and bins.• Maintenance and repairs of approved cycle trails (training will be provided)Our aim is to ensure that the Council’s portfolio of assets is sufficient and capable of meeting the Council’s needs and objectives. We wish to assist the delivery of our target by promoting a low carbon/energy efficient District and ensure that service delivery demands can be met.The Procurement ProcedureThis procurement will follow the competitive procedure with negotiation in accordance with the Public Contracts Regulations 2015.The Council reserve the right to award without negotiation on receipt of applicant’s initial submissions, or to enter into negotiations with applicants on any aspect of their submissions except for the Minimum Requirements and Award Criteria. The Council may use the negotiation procedure to improve applicants' initial submissions and may also be used to reduce the number of applicants invited to submit a best and final offer.During any possible negotiation stage, the procurement exercise will also consider variant bids which may ultimately prove to be a best fitting solution for the Council. All variant bids must be accompanied by a fully compliant bid/s to then be considered.Minimum Requirements of the Procurement Exercise (Non-Negotiable)Over the course of this procurement process the authorities will assess and will make award decisions following the Minimum Requirements stated below.A Successful Supplier will:• Assist Warwick District Council in meeting its obligations• Provide the Council with confidence in their ability to fulfil the specified provision• Satisfy the Council that its tendered response is financially sustainable for the term of the contract.• The Contractor will undertake both responsive and programmed maintenance and repairs with no minimum value order.• The Contractor will manage and maintain supply, storage, installation and disposal of materials and products.• The Contractor will provide training to employees appointed for any specialist products, services and equipment.• The Contractor will contribute with innovative ideas for added value.Areas for NegotiationThe following areas (including but not limited to) and anticipated to be negotiable between the Council and the Tenderer:• Liabilities• Risks• Service response timesOverview of the Council Warwick District Council is one of five district councils within the county of Warwickshire. The district covers four towns; Royal Leamington Spa, Warwick, Kenilworth and Whitnash, and numerous villages. The population served is in excess of 140,000, with approximately 60,000 domestic households.