Official UK procurement notice
WCC Short Breaks - Residential Overnight Respite Provision for Children with Disabilities
Authority: Warwickshire County Council (Local council)
What is being bought
Published requirement descriptionThe provision of short breaks and respite services are a statutory requirement that directs local authorities to assist individuals who provide care for children and young people to continue to do so, or to do so more effectively.
The local authority must offer short breaks and respite as part of a preventative model in keeping families together, preventing family breakdown and preventing children with disabilities becoming care experienced.
It should give parent carers a meaningful break from caring responsibilities and provide opportunities for children to have fun, to try new things and to socialise.
The service is required for children and young people who are eligible for social care support, where the assessment of need has identified an individual and their family/carer would benefit from access to overnight residential respite services.
- How the procedure runs: Procurement Specific Questionnaire Applicants must complete Parts 1, 2 and 3 for the Council to identify the applicants to move forward to the 'Award' stage. Only applicants who pass the mandatory pass/fail elements and exceed the stated threshold of 60 out of 100 will pass to the 'Award' stage. 1 Mandatory Questions Pass/Fail Applicants must answer questions M1 and M2. Applicants must pass this stage in order to proceed to Stage 2. 2 Quality (Non-cost) 40% Responses are scored out of a total of 100, only applicants who exceed the stated threshold of 60 out of 100 will pass to Stage 3. 3. Cost 60% Applicants that submit a cost higher than the maximum ceiling cost per annum or lower than the minimum floor cost per annum will automatically be excluded from the process/fail this stage and will not progress to Stage 4. 4. Negotiation/Clarification Meeting The Council reserves the right to invite bidders to a clarification meeting with presentation, or to Negotiation Meetings if the Council elects to do this. 5. Award Stage The applicant with the highest Overall Score will be awarded the contract. Please note: Any contract award will be subject to a satisfactory site visit. 6 Tie-Break (if required) If there are bids with the same total score, then a Tie-Break process will be used to determine the winner.
CPV: Health and social work services
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£3,635,000
- Economic & financial standing
Please refer to the tender documentation
- Technical & professional ability
Please refer to the tender documentation
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Quality: 40%
- Cost: 60%
Published award criteria (2)
- Quality
- Cost
- Economic & financial standing
Please refer to the tender documentation
- Technical & professional ability
Please refer to the tender documentation
- Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Light touch regime
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 8 Apr 2025, 09:58 BST
- Last source update
- 23 Dec 2025, 15:06 GMT
- Award evaluation window
- Submission end – 30 Nov 2025
- Authority reference
WAR-0002- FTS notice number
2025/S 000-059700- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04fe7bFind a Tender
- How it runs
Procurement Specific Questionnaire
Applicants must complete Parts 1, 2 and 3 for the Council to identify the applicants to move forward to the 'Award' stage.
Only applicants who pass the mandatory pass/fail elements and exceed the stated threshold of 60 out of 100 will pass to the 'Award' stage.
1 Mandatory Questions
Pass/Fail
Applicants must answer questions M1 and M2. Applicants must pass this stage in order to proceed to Stage 2.
2 Quality (Non-cost) 40%
Responses are scored out of a total of 100, only applicants who exceed the stated threshold of 60 out of 100 will pass to Stage 3.
- Cost 60%
Applicants that submit a cost higher than the maximum ceiling cost per annum or lower than the minimum floor cost per annum will automatically be excluded from the process/fail this stage and will not progress to Stage 4.
- Negotiation/Clarification Meeting The Council reserves the right to invite bidders to a clarification meeting with presentation, or to Negotiation Meetings if the Council elects to do this.
- Award Stage The applicant with the highest Overall Score will be awarded the contract.
Please note: Any contract award will be subject to a satisfactory site visit.
6 Tie-Break (if required) If there are bids with the same total score, then a Tie-Break process will be used to determine the winner.
- Risks
The satisfactory performance of the contract may be jeopardised by the following risks, which by their nature, are unable to be addressed in the contract as awarded:
The changing needs and requirements of the Council and the changing demands placed on the Council by its customers. increases or decreases in funding - such as reductions or additions in budget allocations as part of the Council's budget setting processes, or as a consequence of additional funding streams which were unknown at the time of awarding the contract, but which are provided to increase the volume and scope of services delivered.
Changes brought about by Local Government Reorganisation.
Changes in legislation or national guidance.
The identification of additional service recipients, not originally captured by the scope of the contract e.g. same service requirements for 16/17-year-old teenagers where contract is for 18-20s.
Opportunities offered by emerging/new technologies.
How it was run
Official notice- Submission deadline
- 27 Oct 2025, 12:00 GMT
- Clarification deadline
- 9 Oct 2025, 12:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Warwickshire County Council will be using its e-tendering system (WarwickshireCC) for the administration of this procurement process. Providers must register with the system to be able to express an interest and download documents. The web address for the portal is:
in-tendhost.co.uk/warwickshirecc/aspx/… ↗
Registration and use of our portal is free. When registering you will be re-directed to the In-Tend sell2midlands site. If you already registered and have issues logging in then you may need to re-set your password. You will need to select "Log in to portal" next to Warwickshire County Council.
All correspondence or clarifications relating to this procurement must be via the portals' correspondence function. If you are having trouble registering with the portal please email us at: [email protected]
Providers must register on In-Tend and log in to our portal to express an interest in this project and to be able to correspond with us about this procurement.
Applicants are required to answer all of the questions and return their completed response (including any associated documentation) by:-
no later than Monday 20th October 2025 at 12 Noon.
Your tender return must be submitted via the E-tendering portal. You will not be able to upload your tender after the deadline detailed above. Applicants are advised that if their tender response (including any associated documentation) is only partially uploaded within the E-tendering portal by the closing date and time then the system will lock them out and they will not be able to complete their document upload. The Council reserves the right to only evaluate documents received within the E-tendering portal by the closing date and time and applicants are advised that a partial upload is unlikely to be successful. Applicants are therefore recommended to upload their full tender response well in advance of the closing date and time.
If you are experiencing any difficulties with your upload you must contact the Council well in advance of the closing date and time
Timeline
8 Apr 2025 → 1 Apr 2026 · 10 dates- Planning notice published8 Apr 2025, 09:58 BST
- Market engagement22 Apr 2025, 23:59 BST
Providers are invited to participate in this short market engagement activity to help inform commissioning for our building based Residential Overnight Respite for Children with Disabilities Service.
The purpose of this market engagement is to scope out information about the property available for Residential Overnight Respite for children and understand the market readiness in terms of Ofsted registration.
- Tender notice published396 days ago25 Sept 2025, 13:39 BST
- Clarification questions by382 days ago9 Oct 2025, 12:00 BST
- Submission deadline364 days ago27 Oct 2025, 12:00 GMT
- Award decision expected by330 days ago30 Nov 2025, 23:59 GMT
- Assessment summaries sent320 days ago11 Dec 2025
- Standstill ends308 days ago22 Dec 2025, 23:59 GMT
- Latest notice published307 days ago23 Dec 2025, 15:06 GMT
- Contract starts209 days ago1 Apr 2026, 00:00 BST
Notice history
10 events · 4 releases on Find a Tender · since 8 Apr 2025- Preliminary market engagement notice published8 Apr 2025, 09:58 BSTUK2
- Tender notice published25 Sept 2025, 13:39 BSTUK4
- Published value updated25 Sept 2025, 13:39 BST
- Status changed to active25 Sept 2025, 13:39 BST
- Procurement method changed25 Sept 2025, 13:39 BST
- Deadline published: 27 Oct 2025, 12:00 GMT25 Sept 2025, 13:39 BST
- Contract award notice published11 Dec 2025, 13:06 GMTUK6
- Status changed to complete11 Dec 2025, 13:06 GMT
- Contract details notice published23 Dec 2025, 15:06 GMTUK7
- Contract signature expected19 Jan 2026, 23:59 GMTscheduled
Routine re-releases (4)
- 2025-04: 1 release · 8 Apr 2025
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| LIVING WATERS SERVICES LTD1 Apr 2026 – 31 Mar 2031 · up to 31 Mar 2035Extensions: The initial contract term will be for 5 years, however the Council reserves the right to extend the contract by further periods not exceeding 48 months (48) being the maximum available extension period) at the discretion of the Council based on the contract performance of the successful applicant. | £3,635,000 inc. VAT | 11 Dec 2025 | Awarded |
Contracts
WCC Short Breaks - Residential Overnight Respite Provision for Children with Disabilities · LIVING WATERS SERVICES LTD
- Signed
- 23 Dec 2025
- Value
- £3,635,000 inc. VAT
- Period
- 1 Apr 2026 – 31 Mar 2031 · up to 31 Mar 2035 with extensions
- Status
- active
- Extensions
- The initial contract term will be for 5 years, however the Council reserves the right to extend the contract by further periods not exceeding 48 months (48) being the maximum available extension period) at the discretion of the Council based on the contract performance of the successful applicant.
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 1final-stage tenders · 3 at stage one | 1 | 1 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- LIVING WATERS SERVICES LTDAwarded supplier
Official documents & specifications (5)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications Warwickshire County Council will be using its e-tendering system (WarwickshireCC) for the administration of this procurement process. Providers must register with the system to be able to express an interest and download documents. The web address for the portal is: https://in-te…
Notices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender