Find a TenderAwarded

Published 15 Jan 2024, 15:34 GMT

Official UK procurement notice

WCC - Library Management System

Official notice

Authority: Warwickshire County Council (Local council)

GoodsOpen procedureSME suitable

Sectors: Software Packages & ERP (48) Delivery: West Midlands (UKG)

Awarded value£586,152published contract · exc. VAT

Submissions closed 19 Feb 2024awarded 12 Apr 2024

Awarded to Axiell ALM Ltd

What is being bought

Published requirement description

This contract will be for software for the use primarily by Libraries and Information Service (Library Service).

CPV: Library management system

The lotProcurement structure

single lot · no lot value published

Lot #1SuppliesAwardedRenewal

Supplies. Library Management System, Open Public Access Catalogue and Library App (Library Management Software). This contract will be for software for the use primarily by Libraries and Information Service (Library Service).

Delivery: West Midlands

Extensions: Contract duration (initial period) - [12/04/2024] - [11/04/2027], & (including extensions) [12/04/2024] - [11/04/2034], if deemed required. · This contract (including extensions) is anticipated to expire on 01/04/2034 however please note this may be reprocured sooner (see description above).Variant bids: not allowed

48161000 Library management system

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 40%Price: 50%Social value: 10%

Published sub-criteria (8)

Methodology and Planning.: 10%
Technical Questions: 10%
(Borrower) Access/Functionality: 5%
Promotion of Library Services: 5%
Management Information Governance and data capture: 5%
Ongoing Support and Maintenance: 5%
price: 50%
Social Value Opportunities.: 10%

Published award criteria (8)

Methodology and Planning.: 10
Technical Questions: 10
Social Value Opportunities.: 10
(Borrower) Access/Functionality: 5
Promotion of Library Services: 5
Management Information Governance and data capture: 5
Ongoing Support and Maintenance: 5
Price: 50

What this means for your bid

Price carries 50 of 100 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record

Procedure method: Open procedure
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Goods
Notice status: Awarded
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: Yes
First published: 15 Jan 2024, 15:34 GMT
Last source update: 7 May 2024, 15:14 BST
Award evaluation window: 19 Feb 2024 – …
Authority reference: WCC 17696
FTS notice number: 2024/S 000-014536
Classification (CPV): Library management system
Delivery area: West Midlands (UKG)
Official registry OCID: ocds-h6vhtk-042d40 Find a Tender

How it was run

Official notice

Run through: In-tend · Who buys & how to bid on In-tend

Supplier login requiredLanguage: EN

Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup

Submission deadline: 19 Feb 2024, 12:00 GMT
Submission channel: {"electronicSubmission"}
Accepted languages: en
Bid validity: 90 days from the deadline
Bids opened: 19 Feb 2024, 12:05 GMT

Detailed submission instructions & authority contactsFrom official release

in-tendhost.co.uk/csw-jets/aspx/Home ↗

Timeline

19 Feb 2024 → 7 May 2024 · 3 dates

Submission deadline
19 Feb 2024, 12:00 GMT
Bids opened
19 Feb 2024, 12:05 GMT
Notice published
7 May 2024, 15:14 BST

Notice history

1 event · 2 releases on Find a Tender

Status changed to complete
7 May 2024, 15:14 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £586,1521 contract exc. VAT

Bids received 55 from SMEs

Contracts signed 1latest 12 Apr 2024

Awarded to	Value	Date	Status
Axiell ALM LtdSME	£586,152 †	—	Awarded

Contracts

WCC - Library Management System · Axiell ALM LtdSME
Signed
12 Apr 2024
Value
£586,152
Status
active

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
5bids · 5 electronic	5	—	—

Contracting authority & participating public bodies

Warwickshire County Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Shire Hall,Market Square, WARWICK, West Midlands, CV344RLContact name, email Published organisation website ↗

Dispute resolution & review bodies

Royal Courts of JusticeReview body London
The Royal Court of JusticeReview body London

Bidders & participating suppliers

1 commercial party on the notice

Axiell ALM LtdAwarded supplierGB-COH: 07680482 100 Avebury Boulevard, Milton Keynes, Buckinghamshire,, South East, MK9 1FH

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

Economic and financial selection criteriatenderEconomic and financial selection criteria
Technical selection criteriatenderTechnical selection criteria