Find a TenderAwardedContract details notice

Published 7 Aug 2025, 12:16 BST

Official UK procurement notice

WCC Housing Play Areas: Playground Inspection and Maintenance Services

Official notice

Authority: Westminster City Council (Local council)

ServicesOpen procedureAbove thresholdSME suitableVCSE suitable

Sectors: Repair & Maintenance (50) Delivery: London (UKI)

Published estimate£500,000≈ £250k / year · £600,000 inc. VAT20% above final estimate

Submissions closed 17 Sept 2025awarded 22 Dec 2025

Awarded to KOMPAN Limited2 awards

Contract term 2 yrsends 31 Oct 2027 · up to 31 Oct 2029 with extensions · starts 3 Nov 2025

What is being bought

Published requirement description

Westminster City Council is embarking on a term contract for Playground Surveying, Repairs and Maintence for a period of 4 years (2+1+1). A two-year initial contract term is to allow for the establishment of the contract delivery.

Electronic management system.
For all assets, inspections and repairs.
Reporting and monitoring.
Inspections
Undertake three Operational Inspections each year.
Assessment of Risk and urgency of repair
High risk items
Defects
Record management
Safety and condition hazards to be recorded and repairs to be identified.
Annual inspection undertaken by an independent third party
Repairs and maintenance - to also include upgrades/replacements of individual pieces of equipment
Provide training.
Visual inspection and defect analysis
Electronic records management
Repair reporting procedures
Risk assessment, control and elimination

The contract is not a fixed price contract and the stated value of the contract is only an estimate. The actual value will depend on the types and volumes of work placed under the contract over the full contract period.

CPV: Repair and maintenance services of playground equipment

The lotProcurement structure

single lot · value published

Lot #1AwardedRenewal 2 yrsSMEVCSEPublished value£500,000

Contract period: 3 Nov 2025 – 31 Oct 2027 (2 yrs) · up to 31 Oct 2029 with extensionsValue: £500,000 exc. VAT · £600,000 inc. VAT

Delivery: LondonEligibility: SME eligibleVCSE eligible

Extensions: The contract duration of 2 + 1 + 1 years is. A two-year initial contract term is to allow for the establishment of the contract delivery with 2 further 1 year extensions are available, this will potentially take the duration to 2029 with all extensions. The extension option is to maintain the delivery incentive for the additional final year of the contract.

50870000 Repair and maintenance services of playground equipment

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 60%Price: 40%

Published sub-criteria (3)

Technical: 50%
Responsible Procurement: 10%
Price: 40%

Published award criteria (3)

Technical: The technical element will be evaluated via questions designed to assess the supplier’s ability to deliver the contract requirements.
Responsible Procurement: The responsible procurement element will be evaluated via questions designed to assess the supplier’s ability to deliver the contract requirements.
Price: The pricing element will be evaluated via a pricing schedules distributed to suppliers at release of the tender.

What this means for your bid

Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record

Procedure method: Open procedure
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Services
Notice status: Awarded
Procurement threshold: Above threshold (FTS publication)
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Unspecified in notice
Recurring procurement: Unspecified in notice
First published: 7 Aug 2025, 12:16 BST
Last source update: 22 Apr 2026, 15:45 BST
Award evaluation window: Submission end – 16 Oct 2025
Authority reference: P36/ITT_30411
FTS notice number: 2025/S 000-046863
Latest notice: Contract details notice (UK7)
Classification (CPV): Repair and maintenance services of playground equipment
Delivery area: London (UKI)
Official registry OCID: ocds-h6vhtk-058344 Find a Tender

How it was run

Official notice

Run through: Jaggaer · Who buys & how to bid on JAGGAER

Supplier login requiredElectronic submission allowedLanguage: EN

Access & registration note: Free; latest Chrome/Edge/Firefox only — corporate browsers fail

Submission deadline: 17 Sept 2025, 12:00 BST
Clarification deadline: 8 Sept 2025, 12:00 BST
Submission channel: Official e-sourcing portal
Electronic submission: Allowed
Accepted languages: en

Detailed submission instructions & authority contactsFrom official release

wcc.ukp.app.jaggaer.com/go/26543814019884266321 ↗

Timeline

7 Aug 2025 → 22 Apr 2026 · 8 dates

Tender notice published
7 Aug 2025, 12:16 BST
Clarification questions by
8 Sept 2025, 12:00 BST
Submission deadline398 days ago
17 Sept 2025, 12:00 BST
Award decision expected by368 days ago
16 Oct 2025, 23:59 BST
Contract starts351 days ago
3 Nov 2025
Assessment summaries sent285 days ago
8 Jan 2026
Standstill ends273 days ago
19 Jan 2026, 23:59 GMT
Latest notice published181 days ago
22 Apr 2026, 15:45 BST

Notice history

8 events · 5 releases on Find a Tender · since 7 Aug 2025

Tender notice published
7 Aug 2025, 12:16 BST
UK4
Tender notice published
28 Aug 2025, 15:17 BST
UK4
Deadline moved to 17 Sept 2025, 12:00 BST
28 Aug 2025, 15:17 BST
+13 days · was 4 Sept 2025, 12:00 BST
Tender notice published
28 Aug 2025, 15:32 BST
UK4
Contract award notice published
8 Jan 2026, 22:35 GMT
UK6
Status changed to complete
8 Jan 2026, 22:35 GMT
Contract signature expected
26 Jan 2026, 23:59 GMT
scheduled
Contract details notice published
22 Apr 2026, 15:45 BST
UK7

Published amendments (2)

The tender deadline has been extended to allow for review of revised documents

Amendments to the scope to highlight the estimated value of the contract due to the actual value depending on the types and volumes of work placed under the contract over the full contract period

Routine re-releases (5)

2025-08: 2 releases · 7 Aug 2025, 28 Aug 2025

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 2

Awarded value (inc. VAT) £600,0001 contract inc. VAT; no net value published · 1 repeated publication of the same award counted once

Bids received 33 from SMEs

Contracts signed 1latest 26 Mar 2026

Awarded to	Value	Date	Status
KOMPAN LimitedSME26 Jan 2026 – 25 Jan 2028 · up to 25 Jan 2030Extensions: Option to extend for an additional 1 + 1 years.	£600,000 inc. VATsame award published again · counted once	22 Dec 2025standstill to 19 Jan 2026	Standstill
KOMPAN LimitedSME	£600,000 inc. VAT †	—	Awarded

Contracts

Contract 2 · KOMPAN LimitedSME
Signed
26 Mar 2026
Value
£600,000 inc. VAT
Period
1 Apr 2026 – 31 Mar 2028 · up to 31 Mar 2030 with extensions
Status
active
Extensions
There is the option to extend for a further 1 + 1 years following the initial 2 year term.

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
3final-stage tenders	3	0	—

Contracting authority & participating public bodies

Westminster City Council

Contracting authorityPublic authority - sub-central government GB-PPON: PJVD-6261-BPPJ 64 Victoria Street, London, London, SW1E 6QPContact email

Bidders & participating suppliers

2 commercial parties on the notice

KOMPAN LimitedAwarded supplier Serenity House, Shirwell Crescent, Furzton, South East, MK4 1GAContact email
Kompan LimitedAwarded supplierGB-COH: 01704623 Serenity House, Shirwell Crescent, Milton Keynes, South East, MK4 1GAContact email

Official documents & specifications (5)

Official links; attachments are not copied

Notices published for this procedure

Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender22 Apr 2026, 15:45 BST
Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender8 Jan 2026, 22:35 GMT
Tender notice tenderTender noticeUK4Tender notice on Find a Tender28 Aug 2025, 15:32 BST
Tender notice tenderTender noticeUK4Tender notice on Find a Tender28 Aug 2025, 15:17 BST
Tender notice tenderTender noticeUK4Tender notice on Find a Tender7 Aug 2025, 12:16 BST