Find a TenderAwarded

Published 25 Mar 2024, 16:47 GMT

Official UK procurement notice

WCC - Cloud Based Work Collaboration and Project Management Tool

Official notice

Authority: Warwickshire County Council (Local council)

ServicesOpen procedure

Sectors: IT Services & Software (72) Delivery: West Midlands (UKG)

Awarded value£196,875published contract · exc. VAT

Submissions closed 24 Apr 2024awarded 26 Jun 2024

Awarded to TMI Systems Limited

What is being bought

Published requirement description

Warwickshire County Council (WCC) invited bids for a work collaboration and project management tool as part of a suite of services provided to the Change Programmes Service - Strategy, Planning & Governance. The solution was required be delivered as a service, via the internet, through standard internet browsers.

CPV: IT services: consulting, software development, Internet and support · Software package and information systems

The lotProcurement structure

single lot · no lot value published

Lot #1AwardedRenewal

Delivery: West Midlands

Extensions: The initial contract term will be for 5 years with the option to extend for up to an additional 24 months. · The initial contract term is 5 years with the option to extend for an additional 24 months.Variant bids: allowed

48000000 Software package and information systems

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 55%Price: 35%Social value: 10%

Published sub-criteria (13)

Workflow Functionality: 4.5%
Self-Configurability: 4.5%
Reporting: 4.5%
Account Management Functionality: 4.5%
KPI Data: 4.5%
Experience/Adaptability: 4.5%
User Support: 4.5%
Training: 4.5%
Architecture: 4.5%
Service Availability: 4.5%
User Experience Demo: 10%
price: 35%
Social Value: 10%

Published award criteria (13)

Workflow Functionality: 4.5
Self-Configurability: 4.5
Reporting: 4.5
Account Management Functionality: 4.5
KPI Data: 4.5
Experience/Adaptability: 4.5
User Support: 4.5
Training: 4.5
Architecture: 4.5
Service Availability: 4.5
Social Value: 10
User Experience Demo: 10
Price: 35

What this means for your bid

Price carries 35 of 100 points: a 10% discount moves about 3.5 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record

Procedure method: Open procedure
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Services
Notice status: Awarded
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: Yes
First published: 25 Mar 2024, 16:47 GMT
Last source update: 15 Jul 2024, 10:11 BST
Award evaluation window: 24 Apr 2024 – …
Authority reference: WCC - 18807
FTS notice number: 2024/S 000-021585
Classification (CPV): IT services: consulting, software development, Internet and supportSoftware package and information systems
Delivery area: West Midlands (UKG)
Official registry OCID: ocds-h6vhtk-044caa Find a Tender

How it was run

Official notice

Run through: In-tend · Who buys & how to bid on In-tend

Supplier login requiredLanguage: EN

Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup

Submission deadline: 24 Apr 2024, 13:00 BST
Submission channel: {"electronicSubmission"}
Accepted languages: en
Bids opened: 24 Apr 2024, 13:30 BST

Detailed submission instructions & authority contactsFrom official release

in-tendhost.co.uk/csw-jets/aspx/Home ↗

Timeline

24 Apr 2024 → 15 Jul 2024 · 3 dates

Submission deadline
24 Apr 2024, 13:00 BST
Bids opened
24 Apr 2024, 13:30 BST
Notice published
15 Jul 2024, 10:11 BST

Notice history

1 event · 3 releases on Find a Tender

Status changed to complete
15 Jul 2024, 10:11 BST

Published amendments (1)

Please use the following url to access the CSW-Jets e-procurement portal instead of the link in the original notice. https://in-tendhost.co.uk/csw-jets/aspx/home

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £196,8751 contract exc. VAT

Bids received 11

Contracts signed 1latest 26 Jun 2024

Awarded to	Value	Date	Status
TMI Systems Limited	£196,875 †	—	Awarded

Contracts

Contract 021585-2024-1 · TMI Systems Limited
Signed
26 Jun 2024
Value
£196,875
Status
active

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
11bids · 11 electronic	—	—	—

Contracting authority & participating public bodies

Warwickshire County Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Shire Hall,Market Square, WARWICK, West Midlands, CV344RLContact email Published organisation website ↗

Dispute resolution & review bodies

Royal Courts of JusticeReview body London

Bidders & participating suppliers

1 commercial party on the notice

TMI Systems LtdAwarded supplierGB-COH: 06667738 Crowthorne, South East, RG45 7AW

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

Economic and financial selection criteriatenderEconomic and financial selection criteria
Technical selection criteriatenderTechnical selection criteria