Find a TenderAwardedContract award notice

Published 16 May 2025, 11:56 BST

Official UK procurement notice

WBS-ITT-58175 Donor Identification Number Labels

Authority: NHS Wales Shared Services Partnership (hosted by Velindre University NHS Trust) (NHS & healthcare)·Consortium: 2 public authorities

GoodsBelow threshold - open competitionBelow thresholdSME suitableVCSE suitable

Sectors: Printed matter and related products (22) Delivery: Wales (UKL15)

Published estimate£80,000≈ £40k / year · £96,000 inc. VAT

Submissions closed 13 Jun 2025awarded 11 Sept 2025

Awarded to Mercian Labels Ltd

Contract term 2 yrsends 31 Jul 2027 · up to 31 Jul 2029 with extensions · starts 1 Aug 2025

What is being bought

Published requirement description

The Welsh Blood Service (WBS) collects blood donations from voluntary donors across Wales and processes these donations into blood components for transfusion. Each donation is assigned a unique Donation Identification Number (DIN), which enables traceability from collection to transfusion. The DIN system is essential for ensuring the safety of the blood supply. It provides a unique identifier that links blood components and samples collected during donation. DIN labels are a regulatory requirement, and this User Requirement Specification outlines how the labels procured for WBS will comply with these requirements.

CPV: Printed matter and related products

The lotProcurement structure

single lot · value published

Lot #1AwardedRenewal 2 yrsSMEVCSEPublished value£80,000

Contract period: 1 Aug 2025 – 31 Jul 2027 (2 yrs) · up to 31 Jul 2029 with extensionsValue: £80,000 exc. VAT · £96,000 inc. VAT

Delivery: WalesEligibility: SME eligibleVCSE eligible

Extensions: This contract may be extended up to 31st July 2029 in two 1-year increments.

22000000 Printed matter and related products

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 40%Price: 60%

Published sub-criteria (2)

Technical: 40%
Commercial: 60%

Published award criteria (2)

Technical
Commercial

What this means for your bid

Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record

Procedure method: Below threshold - open competition
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Goods
Notice status: Awarded
Procurement threshold: Below threshold
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Unspecified in notice
Recurring procurement: Unspecified in notice
First published: 16 May 2025, 11:56 BST
Last source update: 13 Oct 2025, 16:44 BST
Authority reference: WBS-ITT-58175
FTS notice number: 2025/S 000-022155
Latest notice: Contract award notice (UK6)
Classification (CPV): Printed matter and related products
Delivery area: Wales (UKL15)
Official registry OCID: ocds-h6vhtk-0515a7 Find a Tender

How it was run

Official notice

Run through: Jaggaer · Who buys & how to bid on Sell2Wales

Supplier login requiredElectronic submission allowed

Access & registration note: Free; latest Chrome/Edge/Firefox only — corporate browsers fail

Submission deadline: 13 Jun 2025, 12:00 BST
Clarification deadline: 6 Jun 2025, 17:00 BST
Submission channel: Official e-sourcing portal
Electronic submission: Allowed

Detailed submission instructions & authority contactsFrom official release

etenderwales.bravosolution.co.uk/web/login.shtml ↗

Timeline

16 May 2025 → 13 Oct 2025 · 5 dates

Tender notice published
16 May 2025, 11:56 BST
Clarification questions by
6 Jun 2025, 17:00 BST
Submission deadline
13 Jun 2025, 12:00 BST
Contract starts
1 Aug 2025, 00:00 BST
Latest notice published378 days ago
13 Oct 2025, 16:44 BST

Notice history

5 events · 2 releases on Find a Tender · since 16 May 2025

Tender notice published
16 May 2025, 11:56 BST
UK4
Contract award notice published
13 Oct 2025, 16:44 BST
UK6
Status changed to complete
13 Oct 2025, 16:44 BST
Buyer details updated
13 Oct 2025, 16:44 BST
Contract signature expected
22 Oct 2025, 23:59 BST
scheduled

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £80,0001 award exc. VAT

Bids received 33 from SMEs

Awarded to	Value	Date	Status
Mercian Labels LtdSMEWBS-ITT-58175 Donor ID Labels 27 Oct 2025 – 17 Sept 2027 · up to 17 Sept 2029Extensions: Contract can be extended for two years in one year increments	£80,000	11 Sept 2025	Awarded

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
3final-stage tenders	3	0	—

Contracting authority & participating public bodies

2 public bodies on the notice

NHS Wales Shared Services Partnership (hosted by Velindre University NHS Trust)

Contracting authorityNHS & healthcare

Consortium members and other public bodies

NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)Contracting authorityPublic authority - central governmentWelsh devolved regulations applyGB-NHS: RQFGB-PPON: PXWV-6492-CGMN Cardiff, WalesContact name, email, phone

Bidders & participating suppliers

1 commercial party on the notice

Mercian Labels LTDAwarded supplierGB-PPON: PHMM-7156-TMZT 4-5 Charnwood Court,, Cardiff, Wales, CF14 3UZContact email

Official documents & specifications (2)

Official links; attachments are not copied

Notices published for this procedure

Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender13 Oct 2025, 16:44 BST
Tender notice tenderTender noticeUK4Tender notice on Find a Tender16 May 2025, 11:56 BST