Find a TenderAwardedContract details notice

Published 12 Mar 2025, 11:24 GMT

Official UK procurement notice

Water Management Control and Monitoring of Legionella in the Council's Buildings

Authority: Leeds City Council (Local council)

WorksBelow threshold - open competitionBelow thresholdConcessionReserved for SMEs and VCSEsReserved: E11000006SME suitableVCSE suitable

Sectors: Construction & Civil Engineering (45) Delivery: UKYorkshire & Humber (UKE)

Concession value (operator's revenue)£30,000operator revenue, not the authority's budget

Submissions closed 25 Mar 2025awarded 26 Mar 2025

Awarded to EVOLUTION WATER SERVICES LTD.

Contract term 2 yrsends 1 Apr 2027 · up to 1 Apr 2028 with extensions · starts 1 Apr 2025

What is being bought

Published requirement description

To support Leeds Building Services Water Management Team in delivering Legionella services on behalf of Leeds City Council This contract will be to undertake Control and Monitoring visits for Leeds City Council properties, checking water systems for correct temperatures and sentinel outlets, cyclical visits to Cold Water Storage Tanks and shower cleaning Legionella Risk Assessment for Leeds City Council properties Sampling for Legionella bacteria where required.

CPV: Water-treatment work

The lotProcurement structure

single lot · value published

Lot #1AwardedRenewal 2 yrsSMEVCSEPublished value£30,000

Contract period: 1 Apr 2025 – 1 Apr 2027 (2 yrs) · up to 1 Apr 2028 with extensionsValue: £30,000 exc. VAT · £36,000 inc. VAT

Delivery: UKEligibility: SME eligibleVCSE eligible

Extensions: Contract to be utilized as a call off dependant on work volume - this tender is on a No Work Guaranteed basis and no commitment can be given to the initial and future value of any work arising from this Tender. · Contract initially looking to be set up for a period of two years, if contract value has not been utilized we will look to extend for a further 12 months. This is dependant on works.

45232430 Water-treatment work

Pre-qualification & selection criteria (PQQ)1

Condition of participation
Water Management Control and Monitoring should be to the standards set out in the ACoP L8 (4th edition), 2013 and the HSG274 guidance documents. Risk Assessments should be performed to the above standards with reference to BS8580 (2019). Any water sampling must be done with reference to BS7592 (2022) and by a UKAS accredited lab to ISO11731:2017 Membership of accredited bodies, such as the Legionella Control Association or the Water Management Society is not technically necessary but is preferred.

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Lot awarding rule: The contractor with the lowest price will be ranked highest (100%) and will be awarded

Conditions of participation1

Condition of participation
Water Management Control and Monitoring should be to the standards set out in the ACoP L8 (4th edition), 2013 and the HSG274 guidance documents. Risk Assessments should be performed to the above standards with reference to BS8580 (2019). Any water sampling must be done with reference to BS7592 (2022) and by a UKAS accredited lab to ISO11731:2017 Membership of accredited bodies, such as the Legionella Control Association or the Water Management Society is not technically necessary but is preferred.

Procedure terms & legal framework

From the official record

Procedure method: Below threshold - open competition
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Works
Notice status: Awarded
Procurement threshold: Below threshold
Regulatory regime: Concession
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Unspecified in notice
Recurring procurement: Unspecified in notice
First published: 12 Mar 2025, 11:24 GMT
Last source update: 30 Jun 2026, 08:48 BST
Authority reference: 97036
FTS notice number: 2025/S 000-008925
Latest notice: Contract details notice (UK7)
Classification (CPV): Water-treatment work
Delivery area: UKYorkshire & Humber (UKE)
Official registry OCID: ocds-h6vhtk-04ec00 Find a Tender

Contract terms

Reserved participation area: E11000006

How it was run

Official notice

Run through: EU-Supply (CTM) · Who buys & how to bid on EU-Supply

Public notice page · account needed to bidElectronic submission allowed

Access & registration note: Free · 5–10 minutes

Submission deadline: 25 Mar 2025, 12:00 GMT
Clarification deadline: 25 Mar 2025, 12:00 GMT
Submission channel: Official e-sourcing portal
Electronic submission: Allowed

Detailed submission instructions & authority contactsFrom official release

uk.eu-supply.com/app/rfq/rwlentrance_… ↗

Timeline

12 Mar 2025 → 30 Jun 2026 · 5 dates

Tender notice published
12 Mar 2025, 11:24 GMT
Clarification questions by
25 Mar 2025, 12:00 GMT
Submission deadline
25 Mar 2025, 12:00 GMT
Contract starts
1 Apr 2025
Latest notice published112 days ago
30 Jun 2026, 08:48 BST

Notice history

3 events · 2 releases on Find a Tender · since 12 Mar 2025

Tender notice published
12 Mar 2025, 11:24 GMT
UK4
Contract details notice published
30 Jun 2026, 08:48 BST
UK7
Status changed to complete
30 Jun 2026, 08:48 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £25,0001 contract exc. VAT

Contracts signed 1latest 26 Mar 2025

Awarded to	Value	Date	Status
EVOLUTION WATER SERVICES LTD.	£25,000 †	—	Awarded

Contracts

Water Management Control and Monitoring of Legionella in the Council's Buildings · EVOLUTION WATER SERVICES LTD.
Signed
26 Mar 2025
Value
£25,000
Period
3 Apr 2025 – 2 Apr 2028
Status
active

Contracting authority & participating public bodies

Leeds City Council

Contracting authorityPublic authority - sub-central government GB-PPON: PJYG-6658-PPMY Civic Hall, Calverley Street, Leeds, Yorkshire & Humber, LS1 1URContact name, email, phone

Bidders & participating suppliers

1 commercial party on the notice

EVOLUTION WATER SERVICES LTD.Awarded supplierGB-COH: 03771796GB-PPON: PQJT-9313-DRDM Grenville Court, Britwell Road, Buckinghamshire, South East, SL1 8DFContact email

Official documents & specifications (2)

Official links; attachments are not copied

Notices published for this procedure

Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender30 Jun 2026, 08:48 BST
Tender notice tenderTender noticeUK4Tender notice on Find a Tender12 Mar 2025, 11:24 GMT