Official UK procurement notice
Waste Management Services - The Felixstowe Dock and Railway Company
Authority: THE FELIXSTOWE DOCK AND RAILWAY COMPANY (Public body)
What is being bought
Published requirement descriptionThe Felixstowe Dock and Railway Company requires the supply of waste management services including but not limited to:
- Provision and servicing of waste and recycling receptacles;
- Disinfecting food waste receptacles;
- Mechanical and hand sweeping throughout the Port;
- Litter clearance throughout the Port;
- Ground maintenance works including grass and hedge cutting, strimming and weed control/clearance throughout the Port;
- Emergency response in the event of flood or adverse weather event;
- Snow clearance and gritting of service roads, car-parks, cycle routes and pavements;
- Draining and de-silting of oil interceptors and septic tanks; and
- Associated waste management services as and when requested by the Purchaser.
The supplier will need to provide a full range of vehicles including but not limited to: refuse collection vehicle, skip carrier, roro vehicle, vacuum suction tanker, mechanical sweeper with snow plough attachment, transit van with tail lift, tools, fixed and mobile equipment ride on grass cutters as required for the services.
The Transfer of Undertakings (Protection of Employment) Regulations ('TUPE') may apply.
- The authority expects to re-tender this requirement around 7 Aug 2028, 23:59 BST.
- How the procedure runs: Interested suppliers are to express their interest in this opportunity via The Felixstowe Dock and Railway Company's (the 'Purchasers') e-tender portal - Proactis. Suppliers will be required to register on the e-tender portal if they are not already registered - it is free to do so. The Tender document containing specification; submission requirements and award criteria together with the Form of Contract are available on the Purchaser's e-tender portal. NOTE: The tender document is provided for information of requirements and must not be completed or submitted until invited to do so following successful completion of the conditions of participation stage which includes assessment of suppliers financial standing. Suppliers who express an interest will be required to complete and pass conditions of participation which include pass/fail and scored questions. This must be completed and submitted by the deadline for requests to participate (03/09/2025 13:00 hrs). The Purchaser will undertake a financial assessment of the suppliers financial standing undertaken by the Purchasers Finance Department on an obtained finance report. Suppliers must pass this financial assessment as well as the conditions of participation. Suppliers who are successful following review of the conditions of participation, including the financial assessment will be invited to tender. Those suppliers who are invited to tender will be required to undertake a site visit to the Port of Felixstowe prior to submitting their tendered bid. Tender submissions are to be submitted via the Purchasers e-tender portal and will be opened at a scheduled Tender Committee meeting. A preferred supplier stage will be entered into following tender assessment to allow for contract terms negotiation to be finalised if required and time allowed for the Purchaser's Group approval to the contract terms.
CPV: Refuse and waste related services · Waste and rubbish containers and bins
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£2,575,200
- Economic & financial standing
Suppliers must be registered entities.
As described, a financial assessment will be undertaken to ascertain the suppliers financial standing.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (4)
- Site visit/quality of submission - understanding requirements: 30%
- Charges: 50%
- Deviations: 10%
- Sustainability/Environment: 10%
Published award criteria (4)
- Site visit/quality of submission - understanding requirements
- Sustainability/Environment
- Charges
- Deviations
- Economic & financial standing
Suppliers must be registered entities.
As described, a financial assessment will be undertaken to ascertain the suppliers financial standing.
- Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Utilities
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Yes · next expected 7 Aug 2028
- First published
- 6 Aug 2025, 11:31 BST
- Last source update
- 26 Jan 2026, 10:27 GMT
- Award evaluation window
- Submission end – 28 Nov 2025
- Authority reference
TC01403- FTS notice number
2025/S 000-046448- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05824bFind a Tender- Contract terms summary
The payment terms are provided within the Tender Document.
- How it runs
Interested suppliers are to express their interest in this opportunity via The Felixstowe Dock and Railway Company's (the 'Purchasers') e-tender portal - Proactis. Suppliers will be required to register on the e-tender portal if they are not already registered - it is free to do so.
The Tender document containing specification; submission requirements and award criteria together with the Form of Contract are available on the Purchaser's e-tender portal. NOTE: The tender document is provided for information of requirements and must not be completed or submitted until invited to do so following successful completion of the conditions of participation stage which includes assessment of suppliers financial standing.
Suppliers who express an interest will be required to complete and pass conditions of participation which include pass/fail and scored questions. This must be completed and submitted by the deadline for requests to participate (03/09/2025 13:00 hrs).
The Purchaser will undertake a financial assessment of the suppliers financial standing undertaken by the Purchasers Finance Department on an obtained finance report. Suppliers must pass this financial assessment as well as the conditions of participation.
Suppliers who are successful following review of the conditions of participation, including the financial assessment will be invited to tender.
Those suppliers who are invited to tender will be required to undertake a site visit to the Port of Felixstowe prior to submitting their tendered bid.
Tender submissions are to be submitted via the Purchasers e-tender portal and will be opened at a scheduled Tender Committee meeting.
A preferred supplier stage will be entered into following tender assessment to allow for contract terms negotiation to be finalised if required and time allowed for the Purchaser's Group approval to the contract terms.
- Risks
A security event
Requirements change due to reduction/increase in services required.
Change of legislation and/or environmental law.
Parties cannot agree charges in respect of future years.
How it was run
Official notice- Requests to participate (first stage)
- 3 Sept 2025, 13:00 BST
- Submission deadline
- 3 Sept 2025, 13:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
The Purchaser uses an e-tender platform. The supplier registration link is below:
procontract.due-north.com/SupplierRegistration… ↗
Suppliers who are already registered on the Proactis e-tender platform can search for this tender opportunity under 'Hutchison Ports UK'.
Suppliers who are not registered will need to register then search for the opportunity. Search 'Proactis Supplier Registration' or use the link above.
Timeline
6 Aug 2025 → 4 Feb 2026 · 7 dates- Tender notice published6 Aug 2025, 11:31 BST
- Submission deadline3 Sept 2025, 13:00 BST
- Award decision expected by327 days ago28 Nov 2025, 23:59 GMT
- Assessment summaries sent269 days ago26 Jan 2026
- Latest notice published268 days ago26 Jan 2026, 10:27 GMT
- Contract starts263 days ago1 Feb 2026
- Standstill ends259 days ago4 Feb 2026, 23:59 GMT
Notice history
4 events · 2 releases on Find a Tender · since 6 Aug 2025- Tender notice published6 Aug 2025, 11:31 BSTUK4
- Contract award notice published26 Jan 2026, 10:27 GMTUK6
- Status changed to complete26 Jan 2026, 10:27 GMT
- Contract signature expected9 Feb 2026, 23:59 GMTscheduled
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| EAST SUFFOLK SERVICES LIMITED1 Mar 2026 – 28 Feb 2029 · up to 28 Feb 2030Extensions: The Purchaser has the right to extend the contract in event: - a tendered process has been delayed or has not resulted in a successful preferred supplier; -an event that requires, or is beneficial that, the incumbent contractor continues with the provision of the services. For clarity this right is reserved for the Purchaser, not the Contractor. · Options: The right to additional purchases while the contract is valid. Additional services to those listed in the specification and which are unforeseen currently may be required during the term of the agreement. | £2,643,228 inc. VAT | 20 Jan 2026standstill to 4 Feb 2026 | Standstill |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- EAST SUFFOLK SERVICES LIMITEDAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedNotices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender