Official UK procurement notice
Waste Management - Lot 2 Hazardous and Chemical Waste (Laboratory)
Authority: Aston University (Education)
What is being bought4 lots · detail below
Published requirement descriptionAston University sought the provision of Hazardous and Chemical Waste (Laboratory) services as part of a wider multi-lot Waste Management procurement exercise.
Lot 2 comprises the compliant collection, handling, transportation, treatment, recovery and disposal of hazardous and chemical laboratory waste arising from teaching, research and operational activities across Aston University.
The scope includes, but is not limited to:
- Hazardous laboratory waste
- Chemical waste
- Laboratory smalls
- Solvent waste
- Acids and alkalis
- Contaminated laboratory consumables
- Specialist hazardous waste streams
- Waste classification and technical support
- Consignment documentation and compliance reporting
- Recycling, recovery and treatment services
- Contract management, KPI reporting and governance
The procurement was undertaken to establish compliant contractual arrangements, improve service resilience, support sustainability objectives, maximise value for money and improve contract management across the University's waste management activities.
The contract is awarded for an initial period of 2 years commencing on 1 September 2026, with extension options available until 31 July 2031.
- How the procedure runs: Stage 1 - Invitation to Tender (ITT) Stage The ITT stage is composed of 3 sub-stages; A) Procurement Specific Questionnaire B) Quality Evaluation C) Price Evaluation Following an initial evaluation of the ITT stage, it is anticipated that a shortlist of the top 2 highest scoring tenderers from stage 1 will proceed to stage 2 of the Competitive Flexible Procedure to present. Further information is available in the ITT document
CPV: Radioactive-, toxic-, medical- and hazardous waste services · Refuse and waste related services
How this framework works
From the published notice- Type
- Closed framework
- Call-offs
- call-offs are awarded directly to appointed suppliers, without further competition
- Bids received
- 5 bids on the busiest of 2 lots · 2 suppliers appointed
- Framework period
- 2 yrs · up to 5 yrs 5 mo from 2 Mar 2026
Published description of the framework
1 supplier per lot will be awarded
Lots and requirements (4)Procurement structure
4 lots · all with a published value · same evaluation weights on every lotEvery one of these 2 lots carries the same published figure, £100,000: it is the framework's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.
Lot #1Core Waste CollectionsAwardedRenewalPublished value£800,000
The source published no individual description for this lot.
Lot #2Hazardous and Chemical Waste (Laboratory)AwardedRenewalceiling above
The source published no individual description for this lot.
Lot #3Hazardous and Chemical Waste (Non-Laboratory)AwardedRenewalceiling above
The source published no individual description for this lot.
Lot #4Clinical and PharmaceuticalAwardedRenewalPublished value£200,000
The source published no individual description for this lot.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality
- Price
- Price carries 55 of 100 points: a 10% discount moves about 5.5 points. This one is won on the number: sharpen the price before polishing the prose.
- “Waste Management - Lot 2 Hazardous and Chemical Waste (Laboratory)” is a framework: the contest is a place on its panel, not a single contract, and call-offs are awarded directly: getting appointed is the whole game.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 20 Jun 2025, 13:11 BST
- Last source update
- 31 Jul 2026, 14:38 BST
- Award evaluation window
- Submission end – 13 Feb 2026
- Authority reference
1114- FTS notice number
2025/S 000-078219- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0550e5Find a Tender
- How it runs
Stage 1 - Invitation to Tender (ITT) Stage
The ITT stage is composed of 3 sub-stages;
A) Procurement Specific Questionnaire
B) Quality Evaluation
C) Price Evaluation
Following an initial evaluation of the ITT stage, it is anticipated that a shortlist of the top 2 highest scoring tenderers from stage 1 will proceed to stage 2 of the Competitive Flexible Procedure to present.
Further information is available in the ITT document
How it was run
Official notice- Appointment period ends
- 14 Jan 2026, 12:00 GMT
- Clarification deadline
- 7 Jan 2026, 12:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
20 Jun 2025 → 12 Aug 2026 · 10 dates- Planning notice published20 Jun 2025, 13:11 BST
- Market engagement7 Jul 2025, 23:59 BST
Aston is beginning the pre-market engagement process in relation to it waste management requirements. These will either be packaged within an all inclusive contract, or split into several contracts.
Aston is inviting responses to a formal Request For Information ('RFI') to obtain information from the market. This will help Aston to better understand the structure and capability of the
market, as well as providing key insights that can be used to identify the most suitable route to market and ensure Aston's specification is fit for purpose.
Please contact [email protected] to request a copy of this RFI. The response date for the RFI is 07th July 2025.
- Tender notice published326 days ago28 Nov 2025, 16:02 GMT
- Clarification questions by286 days ago7 Jan 2026, 12:00 GMT
- Admission / appointment period ends279 days ago · period end, not a bid countdown14 Jan 2026, 12:00 GMT
- Award decision expected by249 days ago13 Feb 2026, 23:59 GMT
- Contract starts233 days ago2 Mar 2026
- Assessment summaries sent113 days ago30 Jun 2026, 00:00 BST
- Latest notice published81 days ago31 Jul 2026, 14:38 BST
- Standstill ends69 days ago12 Aug 2026, 23:59 BST
Notice history
18 events · 8 releases on Find a Tender · since 20 Jun 2025- Preliminary market engagement notice published20 Jun 2025, 13:11 BSTUK2
- Tender notice published28 Nov 2025, 16:02 GMTUK4
- Status changed to active28 Nov 2025, 16:02 GMT
- Procurement method changed28 Nov 2025, 16:02 GMT
- Deadline published: 23 Dec 2025, 16:00 GMT28 Nov 2025, 16:02 GMT
- Tender notice published11 Dec 2025, 11:07 GMTUK4
- Deadline moved to 14 Jan 2026, 12:00 GMT11 Dec 2025, 11:07 GMT+22 days · was 23 Dec 2025, 16:00 GMT
- Contract award notice published17 Apr 2026, 16:05 BSTUK6
- Status changed to complete17 Apr 2026, 16:05 BST
- Contract signature expected1 May 2026, 23:59 BSTscheduled
- Contract award notice published4 Jun 2026, 14:11 BSTUK6
- Contract signature expected17 Jun 2026, 23:59 BSTscheduled
- Contract award notice published30 Jun 2026, 15:29 BSTUK6
- Procurement termination notice published31 Jul 2026, 11:02 BSTUK12
- Contract award notice published31 Jul 2026, 14:38 BSTUK6
- Procurement method changed31 Jul 2026, 14:38 BST
- Contract signature expected1 Aug 2026, 23:59 BSTscheduled
- Contract signature expected31 Aug 2026, 23:59 BSTscheduled
Published amendments (1)
Tender closing date extended and updated.
Routine re-releases (8)
- 2026-06: 1 release · 4 Jun 2026
- 2026-04: 1 release · 17 Apr 2026
- 2025-12: 1 release · 11 Dec 2025
- 2025-11: 1 release · 28 Nov 2025
- 2025-06: 1 release · 20 Jun 2025
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast£189,121 is the framework's published maximum, restated by the publisher on 2 award rows. It is one ceiling, not 2 separate sums, and no share per lot is published; those rows read “ceiling above”.
| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · Core Waste Collections2 awards | |||
| VEOLIA ES (UK) LIMITED1 Sept 2026 – 31 Aug 2028 · up to 31 Jul 2031Extensions: There 3 extension periods. 2 x 1 year extension options and the final extension is until July 2031 to align with the academic year. · Options: The right to additional purchases while the contract is valid. additions include new campus locations if required or new waste containers if needed | ceiling above | 4 Jun 2026 | Awarded |
| VEOLIA ES (UK) LIMITED1 Jun 2026 – 31 May 2028 · up to 30 Jul 2031Extensions: There 3 extension periods. 2 x 1 year extension options and the final extension is until July 2031 to align with the academic year. · Options: additions include new campus locations if required or new waste containers if needed | ceiling above | 17 Apr 2026 | Awarded |
| Lot 2 · Hazardous and Chemical Waste (Laboratory)1 award | |||
| LABWASTE LTD1 Sept 2026 – 31 Aug 2028 · up to 31 Jul 2031Extensions: There are extension options available, with the final extension period ending on 31 July 2031 to align with the academic year and the wider Waste Management. · Options: Additional purchases may include new campus locations, additional waste containers, changes in waste volumes, additional hazardous and chemical waste collection requirements, laboratory support services and other associated waste management requirements where required during the term of the contract. | £350,000 | 29 Jun 2026standstill to 12 Aug 2026 | Standstill |
| Lot 3 · Hazardous and Chemical Waste (Non-Laboratory)2 awards | |||
| VEOLIA ES (UK) LIMITEDLot 3 Supplementary/Special Waste Collections1 Sept 2026 – 31 Aug 2028 · up to 31 Jul 2031Extensions: 2 one year extension options available and the final extension is until July 2031 to align with the academic year · Options: The right to additional purchases while the contract is valid. additions may include new campus locations | £8,255 | 4 Jun 2026 | Awarded |
| VEOLIA ES (UK) LIMITEDLot 3 Supplementary/Special Waste Collections1 Jun 2026 – 31 May 2028 · up to 30 Jul 2031Extensions: 2 one year extension options available and the final extension is until July 2031 to align with the academic year · Options: additions may include new campus locations | £8,255 | 17 Apr 2026 | Awarded |
| Lot 4 · Clinical and Pharmaceutical1 award | |||
| VEOLIA ES (UK) LIMITED1 Sept 2026 – 31 Aug 2028 · up to 31 Jul 2031Extensions: There are extension options available, with the final extension period ending on 31 July 2031 to align with the academic year. This matches the approach already used in the published notice for Lots 1 and 3. · Options: Additional purchases may include new campus locations, additional waste containers, changes in waste volumes, or additional clinical/pharmaceutical waste collection requirements where required. | £250,000 | 29 Jun 2026 | Awarded |
Contracts
Contract 4 · VEOLIA ES (UK) LIMITED
- Signed
- date not published
- Value
- —
- Period
- … – 1 Mar 2028
- Status
- cancelled
Contract contract-2
- Signed
- date not published
- Value
- —
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 2 · Hazardous and Chemical Waste (Laboratory) | 5final-stage tenders | 0 | 0 | — |
| 3 · Hazardous and Chemical Waste (Non-Laboratory) | 3final-stage tenders · 4 at stage one | 1 | 0 | — |
Contracting authority & participating public bodies
Framework contractors & participating bidders
2 commercial parties on the notice- LABWASTE LTDFramework contractor
- VEOLIA ES (UK) LIMITEDFramework contractor
Official documents & specifications (11)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications Please see link to procontract above
Notices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Procurement termination notice Procurement termination notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
Show 2 more notices
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender