Waste Disposal · UK public procurement notice

1.2 Lot 2 - Provision of Skips

General

The service required is to supply exchange and collect skips and process contained waste to enable KWL to remove general building waste and other wastes items from sites within the City of Hull administrative area and their stores in Kingswood Hull.

A ranking of the suppliers will be generated based upon the combined tender scores (price, quality, Site facilities & Inspection). Business will go to the top ranked supplier as a matter of course. However, should the top ranked supplier be unable to provide a skip hire in any given instance, KWL will in that instance be able to approach the second ranked supplier and so on for that job only.

Providing compatible IT systems for the recording of wastes removed, invoicing and compliance with permit requirements is mandatory. Tenderers should satisfy themselves that their IT systems can provide this compatibility.

Historical usage has been an average of 55-60 skips a month; this is only an indication of demand as future needs are dependent on the requirements of the client.

Tenderers should ensure they have access to the quantity and type of vehicles necessary to deliver the requirements.

All companies bidding on this contract will be expected to comply fully with all legislation in force in England and Wales before, during and post contract.

The waste transfer note which fully complies with current legislation is to be retained by the service provider (for each address and job number which is presented by the subcontractor), as legal requirements. A facility for KWL to gain a copy of the original waste transfer note is required.

Information technology/Finance

A facility where waste transfer notes are provided on an electronic spread sheet is to be provided. This is to contain the following information which is to be reflected on the invoice.

1. Job Number
2. Address where sited
3. Purchase order number
4. Site contact details
5. If sub-contractor name of company
6. Size and type of skip and or skip reference
7. Type of waste
8. Amount of waste
9. WTN reference number
10. Date and time of Delivery, exchange and collection.

Provision of Service

Lead times - minimum requirement of next day (Monday - Saturday).

Notice periods required - tenderers should indicate in the pricing schedule and Quality Questions where they can provide short notice delivery / collection e.g. 2 hours (this is expected to be an infrequent requirement).

Orders will be set by the KWL purchasing team via email.

Recycling Plan - tenderers should attach a copy of their recycling plan to their tender submission.

Estimated annual spend of £138,000.

1.3 Lot 3 - Disposal of Fridges

This lot is for the provision of a Fridge Disposal Service. The disposal of Fridges is usually required as a result of house and site clearances carried out by KWL or it's approved sub-Contractors.

It is anticipated that this Lot will be awarded to a sole supplier.

The successful supplier must be able to provide a disposal facility with the HU1 - HU9 areas, to allow KWL Operatives and Sub-Contractors to deposit Fridges, the successful supplier must then be able to arrange for the disposal of the fridges in accordance with all relevant regulations.

The Employees name and or Sub-Contractors name is to be checked against a current list of Employees and Sub-Contractors.

The successful provider will need to be able to provide this service between the hours of 08:00am to 5:00pm Monday to Friday and 08:00am to 12:00pm on Saturday.

A waste transfer note is to be retained by the supplier with copies provided when a new invoice for disposal is generated.

The supporting details are required to be recorded to support the invoice: the employee name, KWL Job Number, address the waste originated from and vehicle registration number.

Recycling Plan - tenderers should attach a copy of their recycling plan to their tender submission.

A record should be kept of the quantity of fridges deposited through the contract.

Estimated annual spend of £3,000

1.4 Lot 4 - Sharps Disposal Service

This lot is for the provision of a Sharps Disposal Service. The disposal of sharps is usually required as a result of house and site clearances carried out by KWL or it's approved Sub-Contractors.

It is anticipated that this Lot will be awarded to a sole supplier.

This does not include the supply of the Yellow UN Registered Sharps Boxes.

The successful supplier must be able to provide a storage facility within the HU1 to HU9 areas, to allow KWL Operatives and Sub-contractors to deposit sharps containers when needed, the successful supplier must then be able to arrange for the disposal of the containers in accordance with all relevant regulations.

The employee's badge number and name and or Sub-Contractors name is to be checked against a current list of Employees and Sub-Contractors.

A waste transfer note is to be retained by the supplier with copies provided when a new invoice for disposal is generated.

The successful provider will need to be able to provide a drop off service between the hours of 8:00am to 17.00 hrs Monday to Friday.

A record should be kept of the quantity of sharps containers deposited through the contract.

Estimated annual spend of £7,000.