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Published 17 Jun 2026, 15:00 BST

Official UK procurement notice

Waste Compactor Lease and Maintenance

Official notice

Procurement agent: Cardiff and Vale University Health Board·On behalf of: Velindre University NHS Trust

ServicesOpen procedureAbove thresholdSME suitable
Sectors: Cleaning & Environmental Services (90) Delivery: Wales (UKL22)
Published estimate£250,000≈ £83k / year · £300,000 inc. VAT · 1 value update27.4% below published estimate
Submissions closed 11 Aug 2026awarded 24 Sept 2026
Awarded to Forward Waste Management Limited
Contract term 3 yrsends 31 Oct 2029 · up to 31 Oct 2031 with extensions · starts 1 Nov 2026

What is being bought

Published requirement description

Cardiff and Vale University Health Board operates a range of waste management facilities across its estate, including the University Hospital of Wales (UHW) and University Hospital Llandough (UHL). Both sites utilise a combination of static and portable compaction equipment to support their waste handling operations.

The Health Board is seeking to procure a fully inclusive lease agreement for compaction equipment. The contract must include all aspects of servicing, maintenance, statutory inspections, repairs, emergency call outs, and staff training for all leased compactor units detailed in the specification.

This contract has been awarded.

  • The authority expects to re-tender this requirement around 17 Jul 2031, 23:59 BST.

CPV: Refuse disposal and treatment

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 3 yrsSMEPublished value£250,000
Contract period: 1 Nov 2026 – 31 Oct 2029 (3 yrs) · up to 31 Oct 2031 with extensionsValue: £250,000 exc. VAT · £300,000 inc. VAT
Delivery: WalesEligibility: SME eligible
Extensions: Extensions to be taken in annual tranches at the sole discretion of the Health Board.
90510000 Refuse disposal and treatment

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 40%Price: 60%
Published sub-criteria (2)
  • Technical: 40%
  • Commercial: 60%
Published award criteria (2)
  • Technical
  • Commercial
What this means for your bid
  • Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Yes · next expected 17 Jul 2031
First published
17 Jun 2026, 15:00 BST
Last source update
13 Oct 2026, 10:42 BST
Award evaluation window
Submission end – 1 Oct 2026
FTS notice number
2026/S 000-067745
Latest notice
Contract details notice (UK7)
Classification (CPV)
Refuse disposal and treatment
Delivery area
Wales (UKL22)
Official registry OCID
ocds-h6vhtk-06b737 Find a Tender

How it was run

Official notice
Run through: Sell2Wales · Who buys & how to bid on Sell2Wales
Supplier login requiredElectronic submission allowedLanguage: EN, CY
Access & registration note: Free Wales registration; eTenderWales runs on Jaggaer
Submission deadline
11 Aug 2026, 12:00 BST
Clarification deadline
4 Aug 2026, 16:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en, cy
Detailed submission instructions & authority contactsFrom official release

etenderwales.ukp.app.jaggaer.com/web/login.shtml ↗

ITT Reference - itt_126054

Timeline

17 Jun 2026 → 1 Nov 2026 · 11 dates
  1. Planning notice published120 days ago
    17 Jun 2026, 15:00 BST
  2. Market engagement110 days ago
    26 Jun 2026, 23:59 BST

    Please reach out to [email protected]

  3. Next notice expected107 days ago
    29 Jun 2026, 23:59 BST
  4. Tender notice published90 days ago
    17 Jul 2026, 12:11 BST
  5. Clarification questions by72 days ago
    4 Aug 2026, 16:00 BST
  6. Submission deadline65 days ago
    11 Aug 2026, 12:00 BST
  7. Assessment summaries sent21 days ago
    24 Sept 2026, 00:00 BST
  8. Award decision expected by13 days ago
    1 Oct 2026, 23:59 BST
  9. Standstill ends9 days ago
    5 Oct 2026, 23:59 BST
  10. Latest notice published2 days ago
    13 Oct 2026, 10:42 BST
  11. Today
    15 Oct 2026
  12. Contract startsin 17 days
    1 Nov 2026

Notice history

10 events · 4 releases on Find a Tender · since 17 Jun 2026
  1. Preliminary market engagement notice published
    17 Jun 2026, 15:00 BST
    UK2
  2. Tender notice published
    17 Jul 2026, 12:11 BST
    UK4
  3. Published value updated to £250,000
    17 Jul 2026, 12:11 BST
    was £100,000
  4. Status changed to active
    17 Jul 2026, 12:11 BST
  5. Procurement method changed
    17 Jul 2026, 12:11 BST
  6. Deadline published: 11 Aug 2026, 12:00 BST
    17 Jul 2026, 12:11 BST
  7. Contract award notice published
    24 Sept 2026, 11:31 BST
    UK6
  8. Status changed to complete
    24 Sept 2026, 11:31 BST
  9. Contract signature expected
    7 Oct 2026, 23:59 BST
    scheduled
  10. Contract details notice published
    13 Oct 2026, 10:42 BST
    UK7
Routine re-releases (4)
  • 2026-06: 1 release · 17 Jun 2026

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £181,5001 award exc. VAT
Bids received 32 from SMEs
Contracts signed 1latest 8 Oct 2026
Awarded toValueDateStatus
Forward Waste Management LimitedSMEHire and Maintenance of Waste Compactors1 Nov 2026 – 31 Oct 2029 · up to 31 Oct 2031Extensions: To be taken in annual tranches at the sole discretion of the Health Board£181,50024 Sept 2026Awarded

Contracts

  • Hire and Maintenance of Waste Compactors · Forward Waste Management LimitedSME

    Signed
    8 Oct 2026
    Value
    £181,500
    Period
    1 Nov 2026 – 31 Oct 2029 · up to 31 Oct 2031 with extensions
    Status
    active
    Extensions
    To be taken in annual tranches at the sole discretion of the Health Board.

Bid statistics published by the authority

BidsSMEVCSEValid bid range
3final-stage tenders · 4 at stage one20—

Contracting authority & participating public bodies

3 public bodies on the notice

Cardiff and Vale University Health Board

Procurement agentPublic authority - central governmentWelsh devolved regulations apply GB-PPON: PPPR-7969-BTJG Woodland House, Maes-Y-Coed Road, Cardiff, Wales, CF14 4HHContact name, email

Clients of the procurement agent

Bidders & participating suppliers

1 commercial party on the notice

Official documents & specifications (5)

Official links; attachments are not copied

Tender pack and attachments

Notices published for this procedure