Official UK procurement notice
Warwickshire Children and Young People's Early Intervention Mental Health Service (getting advice and help)
Authority: Warwickshire County Council (Local council)·On behalf of: NHS Coventry and Warwickshire Integrated Care Board
What is being bought
Published requirement descriptionWarwickshire County Council (the Council) is looking for a lead, or sole provider with expertise in delivering services that support children and young people and their families and carers with their emotional wellbeing and mental health. This service is partly funded by Coventry and Warwickshire ICB. The Council will award one contract for the delivery of this service.
The Council would like the lead, or sole provider to be collaborative in their approach and willing to either subcontract or work in partnership with local organisations and other services across the wider mental wellbeing system to develop the service in a Thrive way of thinking.
The service is required to support children and young people from ages 0-18 years old or those up to 25 with SEND (who have an Education, Health Care Plan - EHCP) with their mental health and wellbeing.
The service will offer advice, guidance, consultation and training in mental health issues to families, carers and professionals working with children and young people. It will undertake work to help prevent mental health issues escalating or occurring in the first place.
The service will also provide a range of low to moderate level interventions to support children and young people with their mental health incorporating:
- A universal offer for children and young people up to the age of 18. (25 with SEND and who have an EHCP)
- Children and young people in Warwickshire only
- The 'getting advice and getting help' part of the Thrive model
- Being primarily focused on early intervention and prevention
- Support for professionals and parents/carers to support children and young people.
- advice guidance and signposting
- Support for children requiring mild to moderate levels of intervention
- Being delivered across the whole of Warwickshire and provide community drop ins.
The service will be delivered in the community in accessible settings to children and their families. It will be delivered at different times of the day, evenings and weekends to suit
children and their families. The service should deliver in at least the following five areas:
- Stratford Upon Avon
- Rugby
- Nuneaton and Bedworth
- North Warwickshire
- Warwick
- How the procedure runs: The procedure will be conducted in 7 stages: Conditions of participation; Mandatory questions; Cost; Quality; Interview; Award Stage; Tie break (if required). Applicants may be excluded at these stages as further detailed in the Invitation to Tender documents.
CPV: Health and social work services · Other community, social and personal services
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£6,750,000
- Economic & financial standing
All as detailed in the tender documents
- Technical & professional ability
All as detailed in the tender documents
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Quality: 80%
- Cost: 20%
Published award criteria (2)
- Cost: Applicants must also submit a price equal to or below the maximum annual contract value to pass this stage .
- Quality: Applicants must also pass the mandatory criteria to pass this stage.
- Economic & financial standing
All as detailed in the tender documents
- Technical & professional ability
All as detailed in the tender documents
- Price carries 20 of 100 points: a 10% discount moves about 2 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Light touch regime
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 13 Jun 2025, 14:13 BST
- Last source update
- 16 Jan 2026, 15:15 GMT
- Award evaluation window
- Submission end – 27 Jan 2026
- Authority reference
WAR - 0001- FTS notice number
2025/S 000-058164- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05488eFind a Tender
- How it runs
The procedure will be conducted in 7 stages:
Conditions of participation; Mandatory questions; Cost; Quality; Interview; Award Stage; Tie break (if required).
Applicants may be excluded at these stages as further detailed in the Invitation to Tender documents.
- Risks
The satisfactory performance of the contract may be jeopardised by the following risks, which by their nature, are unable to be addressed in the contract as awarded:
The changing needs and requirements of the Council and the changing demands placed on the Council by its customers.
Increases or decreases in funding - such as reductions or additions in budget allocations as part of the Council's budget setting processes, or as a consequence of additional funding streams which were unknown at the time of awarding the contract, but which are provided to increase the volume and scope of services delivered
The current financial envelope may not be enough to deliver all the service aspirations as set out by children and young people and stakeholders in the engagement work and to meet current or future demand for services. The rising demand for services, along with projected future increases, may present financial pressure on organisations. The ability to manage these pressures will need to be demonstrated and considered as part of the tendering process.
Changes arising from the Local Government Reorganisation
Changes in legislation or national guidance
The NHS is moving towards a new operating model which includes the rationalisation of Integrated Care Boards (ICB). This will involve fundamental changes to the manner in which ICBs are organised, structured and funded. The intention is for the Coventry and Warwickshire ICB to develop a strategic alliance with Hereford and Worcester. The implications of what this means for WCC are currently unclear, however there is a risk to any Joint Commissioning arrangements, if appropriate agreements between the organisations are not in place to govern how services are funded and commissioned.
The identification of additional service recipients, not originally captured by the scope of the contract
Opportunities offered by emerging/new technologies.
How it was run
Official notice- Submission deadline
- 3 Nov 2025, 12:00 GMT
- Clarification deadline
- 24 Oct 2025, 17:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Warwickshire County Council will be using its e-tendering system (In-Tend Warwickshire County Council) for the administration of this procurement process. Providers must register with the system to be able to express an interest and download documents. The web address for the portal is:
in-tendhost.co.uk/warwickshirecc/aspx/… ↗
Registration and use of our portal is free. When registering you will be re-directed to the In-Tend sell2midlands site. If you already registered and have issues logging in then you may need to re-set your password. You will need to select "Log in to portal" next to Warwickshire County Council.
All correspondence or clarifications relating to this procurement must be via the portals' correspondence function. If you are having trouble registering with the portal, please email us at: [email protected]
Providers must register on In-Tend and log in to our portal to express an interest in this project and to be able to correspond with us about this procurement.
Timeline
13 Jun 2025 → 1 Aug 2026 · 11 dates- Planning notice published13 Jun 2025, 14:13 BST
- Market engagement19 Jun 2025, 23:59 BST
There are two methods of taking part in this market testing exercise. The first is completion of the written questions featured below in section 6 of this document. Providers are asked to complete these questions and send back to commissioners by close of play on Thursday 19th June. You should submit your completed questionnaire by uploading via CSW jets
The second method of taking part in this market testing exercise is by participation in a one to one session of approximately 30 minutes length on Wednesday 18th June between 1pm and 4pm or on Thursday 19th June between 11am and 1.30pm. If you wish to participate, please follow this link to book your slot forms.office.com/e/ieweGja3FS ↗ . This session will take place on MS Teams and will provide an opportunity to provide answers verbally to the questions in this pack to commissioners.
If you wish, you can provide feedback through both mechanisms.
- Next notice expected1 Sept 2025, 23:59 BST
- Tender notice published19 Sept 2025, 14:33 BST
- Clarification questions by367 days ago24 Oct 2025, 17:00 BST
- Submission deadline357 days ago3 Nov 2025, 12:00 GMT
- Assessment summaries sent294 days ago5 Jan 2026
- Standstill ends284 days ago14 Jan 2026, 23:59 GMT
- Latest notice published283 days ago16 Jan 2026, 15:15 GMT
- Award decision expected by271 days ago27 Jan 2026, 23:59 GMT
- Contract starts87 days ago1 Aug 2026, 00:00 BST
Notice history
12 events · 5 releases on Find a Tender · since 13 Jun 2025- Preliminary market engagement notice published13 Jun 2025, 14:13 BSTUK2
- Tender notice published19 Sept 2025, 14:33 BSTUK4
- Published value published: £6,750,00019 Sept 2025, 14:33 BST
- Status changed to active19 Sept 2025, 14:33 BST
- Procurement method changed19 Sept 2025, 14:33 BST
- Deadline published: 27 Oct 2025, 12:00 GMT19 Sept 2025, 14:33 BST
- Tender notice published2 Oct 2025, 10:11 BSTUK4
- Deadline moved to 3 Nov 2025, 12:00 GMT2 Oct 2025, 10:11 BST+7 days · was 27 Oct 2025, 12:00 GMT
- Contract award notice published5 Jan 2026, 14:42 GMTUK6
- Status changed to complete5 Jan 2026, 14:42 GMT
- Contract details notice published16 Jan 2026, 15:15 GMTUK7
- Contract signature expected19 Jan 2026, 23:59 GMTscheduled
Published amendments (1)
Extension to the tender period and clarification period.
Routine re-releases (5)
- 2025-09: 1 release · 19 Sept 2025
- 2025-06: 1 release · 13 Jun 2025
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Coventry and Warwickshire Mind SMEVCSE1 Aug 2026 – 31 Jul 2029 · up to 31 Jul 2035Extensions: The initial contract term will be for 3 years however the Council reserves the right to extend the contract by 2 further periods of up to 36 months at a time (72 months being the maximum available extension period) at the discretion of the Council based on the contract performance of the successful applicant. · Options: Contract risks and potential development and innovation as detailed in the tender documents. | £6,750,000 | 23 Dec 2025 | Awarded |
Contracts
Contract 1 · Coventry and Warwickshire Mind SMEVCSE
- Signed
- 15 Jan 2026
- Value
- £6,750,000
- Period
- 1 Aug 2026 – 31 Jul 2029 · up to 31 Jul 2035 with extensions
- Status
- active
- Extensions
- The initial contract term will be for 3 years however the Council reserves the right to extend the contract by 2 further periods of up to 36 months at a time (72 months being the maximum available extension period) at the discretion of the Council based on the contract performance of the successful applicant.
- Options
- Changes due to innovation and development as required by the specification. Changes due to the identified contract risks.
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 3final-stage tenders · 10 at stage one | 1 | 1 | — |
Who bid
- wonCoventry, Warwickshire and Worcestershire MindSMEVCSE · West Midlands
- did not winABL HEALTH LIMITED · North West England
- did not winCOMPASS-SERVICES TO IMPROVE HEALTH AND WELLBEING · Yorkshire and the Humber
Bidders as named on the Procurement Act 2023 award notice. “Won” means the bidder holds an award on this notice.
Contracting authority & participating public bodies
2 public bodies on the noticeOther public bodies
- NHS COVENTRY AND WARWICKSHIRE INTEGRATED CARE BOARDProcuring entityFunding contribution and assessment of tenders.
Bidders & participating suppliers
3 commercial parties on the notice · 1 awarded- ABL HEALTH LIMITEDBidder / tenderer
- COMPASS-SERVICES TO IMPROVE HEALTH AND WELLBEINGBidder / tenderer
- Coventry, Warwickshire and Worcestershire MindAwarded supplier
Official documents & specifications (6)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications See submission details
Notices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender