TenderlineUK
Procurement Intelligence
Search
Find a TenderAwardedContract details notice
Published 11 May 2026, 12:23 BST

Official UK procurement notice

Warwickshire Care Home Pathway 2 Residential Short Stay Bed Block Contracts

Official notice

Authority: Warwickshire County Council (Local council)

ServicesCompetitive flexible procedureAbove thresholdLight touch regimeSME suitableVCSE suitableAccelerated
Sectors: Health & Social Care (85) Delivery: West Midlands (UKG13)
Published estimate£28,981,475≈ £5.8m / year · £34,777,770 inc. VAT
Submissions closed 29 May 2026awarded 4 Aug 2026
Awarded to BUTTS CROFT LIMITED +6 more
Contract term 5 yrsends 31 Aug 2031 · up to 31 Aug 2036 with extensions · starts 1 Sept 2026

What is being bought

Published requirement description

This was a retender of WCC Care Home Pathway 2 Residential Short Stay Bed Block Contracts (OCID ocds-h6vhtk-05496e/ Ref' WAR-0053) which has been terminated.

Warwickshire County Council is seeking bids for care home block contracts for Pathway 2 Residential Short Stay Bed block contracts, commissioned for patients whose discharge from hospital is being led by Adult Social Care (currently short stay social care assessments beds and moving on beds).

Pathway 2 Residential Short Stay Beds provide short-term residential care for people who are medically optimised for discharge from hospital but are unable to return home, therefore requiring a short stay in a care home setting to support their recovery and time for assessment for future needs. People will stay in the service until their assessment and ongoing arrangements have been determined.

Moving On Beds: are for people that are medically fit for discharge and can return home but require further support and time before this can take place. People that use a MOB typically return home once environmental or social issues are resolved and have an average length of stay of 6 weeks.

D2A Short Stay Beds: are for people that are medically fit for discharge whose needs have increased since their admission to hospital meaning they are unable to return to their normal place of residence. They require assessment and time to recover to understand their future requirements, whether this is to return home or to go into long term care.

People that use a D2A Short Stay Bed have an average length of stay of 4 weeks. The Council is seeking to award approximately 52 D2A short stay beds and 8 Moving on beds across three Place areas in Warwickshire, these being North Warwickshire, Rugby and South Warwickshire.

  • How the procedure runs: This procedure will be conducted in 7 stages. These stages are described in more detail in the tender documents: Conditions of Participation, Stage 1 Mandatory Questions, Stage 2 Cost, Stage 3 Quality, Stage 4 Presentations/clarification meeting, Stage 5 Award Stage, Stage 6 Tie Break. Applicants may be excluded at these stages

CPV: Social work and related services

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 5 yrsSMEVCSEPublished value£28,981,475
Contract period: 1 Sept 2026 – 31 Aug 2031 (5 yrs) · up to 31 Aug 2036 with extensionsValue: £28,981,475 exc. VAT · £34,777,770 inc. VAT
Delivery: West MidlandsEligibility: SME eligibleVCSE eligible
Extensions: The Council expects to be flexibly purchasing up to 9 Pathway 2 Residential Short Stay Beds at any one time in addition to the 60 block beds, although the number of flexible beds that WCC are able to purchase is subject to change during the life of this contract. Any other additional services as required by the specification. · The initial contract term will be for 5 years however the Council reserves the right to extend the contract by further periods not exceeding 60 months (60 months being the maximum available extension period) at the discretion of the Council based on the contract performance of the successful applicant.
85300000 Social work and related services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 80%Price: 20%
Published sub-criteria (2)
  • Quality (Non-cost): 80%
  • Cost: 20%
Published award criteria (2)
  • Quality (Non-cost): 80% with pass/fail threshold.
  • Cost: 20% with pass/fail threshold.
What this means for your bid
  • Price carries 20 of 100 points: a 10% discount moves about 2 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Competitive flexible procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Light touch regime
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Unspecified in notice
First published
11 May 2026, 12:23 BST
Last source update
28 Aug 2026, 10:17 BST
Award evaluation window
Submission end – 31 Aug 2026
Authority reference
WAR-0070
FTS notice number
2026/S 000-042942
Accelerated
Light touch contract
Latest notice
Contract details notice (UK7)
Classification (CPV)
Social work and related services
Delivery area
West Midlands (UKG13)
Official registry OCID
ocds-h6vhtk-069598 Find a Tender
How it runs

This procedure will be conducted in 7 stages. These stages are described in more detail in the tender documents:

Conditions of Participation, Stage 1 Mandatory Questions, Stage 2 Cost, Stage 3 Quality, Stage 4 Presentations/clarification meeting, Stage 5 Award Stage, Stage 6 Tie Break.

Applicants may be excluded at these stages

Review and risk notes
Risks

The satisfactory performance of the contracts may be jeopardised by the following risks, which by their nature, are unable to be addressed in the contract as awarded:

  • The changing needs and requirements of the Council and the changing demands placed on the Council by its customers.
  • Increases or decreases in funding - such as reductions or additions in budget allocations as part of the Council's budget setting processes, or as a consequence of additional funding streams (or removal of existing funding streams) which were unknown at the time of awarding the contract, but which are provided to increase the volume and scope of services delivered.
  • Changes in legislation or national guidance.
  • Changes arising from the Local Government Reorganisation.
  • Changes within the NHS.
  • The identification of additional service recipients, not originally captured by the scope of the contract e.g. same service requirements for younger adults.
  • Opportunities offered by emerging/new technologies.

How it was run

Official notice
Run through: In-tend · Who buys & how to bid on In-tend
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup
Submission deadline
29 May 2026, 12:00 BST
Clarification deadline
20 May 2026, 17:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

Warwickshire County Council will be using its new e-tendering system (In-Tend Warwickshire County Council) for the administration of this procurement process. Providers must register with the system to be able to express an interest and download documents. The web address for the portal is:

in-tendhost.co.uk/warwickshirecc/aspx/… ↗

Registration and use of our portal is free. When registering you will be re-directed to the In-Tend sell2midlands site. If you already registered and have issues logging in then you may need to re-set your password. You will need to select "Log in to portal" next to Warwickshire County Council.

All correspondence or clarifications relating to this procurement must be via the portals' correspondence function. If you are having trouble registering with the portal, please email us at: [email protected]

Providers must register on In-Tend and log in to our portal to express an interest in this project and to be able to correspond with us about this procurement.

Timeline

11 May 2026 → 1 Sept 2026 · 8 dates
  1. Tender notice published165 days ago
    11 May 2026, 12:23 BST
  2. Clarification questions by156 days ago
    20 May 2026, 17:00 BST
  3. Submission deadline147 days ago
    29 May 2026, 12:00 BST
  4. Assessment summaries sent68 days ago
    17 Aug 2026, 00:00 BST
  5. Standstill ends58 days ago
    26 Aug 2026, 23:59 BST
  6. Latest notice published56 days ago
    28 Aug 2026, 10:17 BST
  7. Award decision expected by53 days ago
    31 Aug 2026, 23:59 BST
  8. Contract starts53 days ago
    1 Sept 2026, 00:00 BST

Notice history

5 events · 3 releases on Find a Tender · since 11 May 2026
  1. Tender notice published
    11 May 2026, 12:23 BST
    UK4
  2. Contract award notice published
    17 Aug 2026, 15:09 BST
    UK6
  3. Status changed to complete
    17 Aug 2026, 15:09 BST
  4. Contract signature expected
    27 Aug 2026, 23:59 BST
    scheduled
  5. Contract details notice published
    28 Aug 2026, 10:17 BST
    UK7

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £28,981,4751 award exc. VAT
Bids received 138 from SMEs
Named bidders 13published on the award notice
Contracts signed 1latest 27 Aug 2026
Awarded toValueDateStatus
BUTTS CROFT LIMITEDSME, Runwood Homes Limited, SERENE CARE LTDSME, SIMPLY CARE GROUP UK LTD (Morar Care Home Stratford LTD - Morar Living - Trinity Manor), St Mary's Nursing Home LtdSME, TE HIRA CARE HOME LIMITEDSME +1 morejoint award1 Oct 2026 – 30 Sept 2031 · up to 30 Sept 2036Extensions: The initial contract term will be for 5 years however the Council reserves the right to extend the contract by further periods not exceeding 60 months (60 months being the maximum available extension period) at the discretion of the Council based on the contract performance of the successful applicant. · Options: The right to additional purchases while the contract is valid. The Council expects to be flexibly purchasing up to 9 Pathway 2 Residential Short Stay Beds at any one time in addition to the 60 block beds, although the number of flexible beds that WCC are able to purchase is subject to change during the life of this contract. Any other additional services as required by the specification£28,981,4754 Aug 2026Awarded

Contracts

  • Warwickshire Care Home Pathway 2 Residential Short Stay Bed Block Contracts · BUTTS CROFT LIMITEDSME, Runwood Homes Limited, SERENE CARE LTDSME, SIMPLY CARE GROUP UK LTD (Morar Care Home Stratford LTD - Morar Living - Trinity Manor), St Mary's Nursing Home LtdSME, TE HIRA CARE HOME LIMITEDSME +1 more

    Signed
    27 Aug 2026
    Value
    £28,981,475
    Period
    1 Oct 2026 – 30 Sept 2031 · up to 30 Sept 2036 with extensions
    Status
    active
    Extensions
    The initial contract term will be for 5 years however the Council reserves the right to extend the contract by further periods not exceeding 60 months (60 months being the maximum available extension period) at the discretion of the Council based on the contract performance of the successful applicant.
    Options
    The right to additional purchases while the contract is valid. The right to additional purchases while the contract is valid. he right to additional purchases while the contract is valid. The Council expects to be flexibly purchasing up to 9 Pathway 2 Residential Short Stay Beds at any one time in addition to the 60 block beds, although the number of flexible beds that WCC are able to purchase is subject to change during the life of this contract. Any other additional services as required by the specification.

Bid statistics published by the authority

BidsSMEVCSEValid bid range
13final-stage tenders81—

Who bid

Bidders as named on the Procurement Act 2023 award notice. “Won” means the bidder holds an award on this notice.

Contracting authority & participating public bodies

Warwickshire County Council

Contracting authorityPublic authority - sub-central government GB-PPON: PDTN-5446-NMXW Shire Hall, Warwick, West Midlands, CV34 4SAContact email

Bidders & participating suppliers

13 commercial parties on the notice · 7 awarded
Show 3 more suppliers
  • ST MARY'S NURSING HOME LIMITEDAwarded supplierGB-COH: 10707210GB-PPON: PVCG-6683-XDMX Montilo Lane, Rugby, West Midlands, CV23 0HFContact email
  • TE HIRA CARE HOME LIMITEDAwarded supplierGB-COH: 07092802GB-PPON: PHCB-7353-YPJR Kensall Cottages, Alcester, West Midlands, B49 6PHContact email
  • WCS CARE GROUP LIMITEDAwarded supplierGB-COH: 02713150GB-PPON: PDGX-1122-GJGX WCS Care Group Ltd, Newlands, Head Office, 1st Floor, Whites Row, Kenilworth, West Midlands, CV8 1HWContact email

Official documents & specifications (4)

Official links; attachments are not copied

Tender pack and attachments

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender