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Published 29 Apr 2025, 14:24 BST

Official UK procurement notice

Warm Homes · UK public procurement notice

Official notice

Authority: East Lindsey District Council (Local council)·On behalf of: PUBLIC SECTOR PARTNERSHIP SERVICES LTD

WorksOpen procedureAbove thresholdSME suitable
Sectors: Construction & Civil Engineering (45)Architecture & Engineering (71) Delivery: East Midlands (UKF)
Final published estimate£4,155,000initial estimate £4,000,000 · 1 value update33.7% above published estimate
Submissions closed 29 May 2025awarded 26 Jun 2025
Awarded to Everwarm Ltd
Contract term 3 yrsends 18 Jun 2028 · up to 18 Jun 2030 with extensions · starts 18 Jun 2025

What is being bought

Published requirement description

The works will be located across Boston Borough Council, East Lindsey District Council and South Holland District Council.

Each property must receive a pre and post works Energy Performance Certificate (EPC) which is uploaded to the Open EPC Register. The Council's in-house team of Domestic Energy Assessors will support the undertaking of some of these.

Each property must be subject to a whole-house assessment. Retrofit Plans will then be submitted to the Council for offers to be made to clients. Once provisional agreements are made on the measures to go forward, technical surveys will need to be undertaken alongside any design work e.g. External Wall Insulation. Once complete, batch applications for measures are sent to the Department for Energy Security and Net Zero for approval. Once these are approved, Instructions to Proceed are issued to the Contractors.

CPV: Building services · Insulation work

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 3 yrsSMEPublished value£4,155,000
Contract period: 18 Jun 2025 – 18 Jun 2028 (3 yrs) · up to 18 Jun 2030 with extensionsValue: £4,155,000 exc. VAT · £4,999,999 inc. VAT
Eligibility: SME eligible
Extensions: Extension of up to two years
45320000 Insulation work71315000 Building services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
  • Simple description: Award criteria Quality 50% Price 40% Social Value 10%

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Works
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
29 Apr 2025, 14:24 BST
Last source update
18 Sept 2025, 10:34 BST
Award evaluation window
Submission end – 18 Jun 2025
FTS notice number
2025/S 000-017634
Latest notice
Contract details notice (UK7)
Classification (CPV)
Building servicesInsulation work
Delivery area
East Midlands (UKF)
Official registry OCID
ocds-h6vhtk-05093d Find a Tender

How it was run

Official notice
Run through: In-tend · Who buys & how to bid on In-tend
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup
Submission deadline
29 May 2025, 13:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

To view this contract opportunity, prospective suppliers must first register on the PSPS electronic tendering portal in-tendhost.co.uk/pspslprocurement/asp… ↗

Timeline

29 Apr 2025 → 18 Sept 2025 · 7 dates
  1. Tender notice published
    29 Apr 2025, 14:24 BST
  2. Submission deadline
    29 May 2025, 13:00 BST
  3. Award decision expected by
    18 Jun 2025, 00:59 BST
  4. Contract starts
    18 Jun 2025
  5. Assessment summaries sent
    26 Jun 2025, 00:00 BST
  6. Standstill ends
    7 Jul 2025, 23:59 BST
  7. Latest notice published399 days ago
    18 Sept 2025, 10:34 BST

Notice history

7 events · 4 releases on Find a Tender · since 29 Apr 2025
  1. Tender notice published
    29 Apr 2025, 14:24 BST
    UK4
  2. Tender notice published
    29 Apr 2025, 14:28 BST
    UK4
  3. Published value updated to £4,155,000
    29 Apr 2025, 14:28 BST
    was £4,000,000
  4. Contract award notice published
    26 Jun 2025, 17:09 BST
    UK6
  5. Status changed to complete
    26 Jun 2025, 17:09 BST
  6. Contract signature expected
    8 Jul 2025, 23:59 BST
    scheduled
  7. Contract details notice published
    18 Sept 2025, 10:34 BST
    UK7
Routine re-releases (4)
  • 2025-04: 1 release · 29 Apr 2025

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £5,556,9411 award exc. VAT
Bids received 1312 from SMEs
Named bidders 13published on the award notice
Contracts signed 1latest 20 Aug 2025
Awarded toValueDateStatus
Everwarm Ltd8 Jul 2025 – 7 Jul 2028 · up to 7 Jul 2030Extensions: 1+1£5,556,94126 Jun 2025Awarded

Contracts

  • Warm Homes · Everwarm Ltd

    Signed
    20 Aug 2025
    Value
    £5,556,941
    Period
    20 Aug 2025 – 7 Jul 2028 · up to 7 Jul 2030 with extensions
    Status
    active
    Extensions
    Potential for 2-year extension, subject to Grant funding being received.
    5 agreed KPIs: Trustmark 1 · Trustmark 2 · Assessment …
    • Trustmark 1, A Trustmark PAS 2035 Project must be created in the Trustmark Data Warehouse for each home accepted as part of each batch within four weeks of the batch approval date
    • Trustmark 2, All Trustmark lodgement must be made within 6 weeks of works being completed and each Trustmark PAS 2035 Project must be closed within 6 weeks of works being completed for the household. Any variation will be deemed unacceptable and funding for those homes/measures may be clawed back
    • Assessment, All properties referred to the contractor should have an initial assessment scheduled within two weeks of the referral or be sent back to the Council
    • Retrofit Plans, All Retrofit Plans should be returned within two weeks of the initial assessment being undertaken
    • Technical Survey, Contractors will have a maximum period of four weeks between a technical survey being instructed and full cost assurance being provided to the Council, failure to provide this will result in the council seeking to recover lost cost.

Bid statistics published by the authority

BidsSMEVCSEValid bid range
13final-stage tenders120—

Who bid

Bidders as named on the Procurement Act 2023 award notice. “Won” means the bidder holds an award on this notice.

Contracting authority & participating public bodies

2 public bodies on the notice

East Lindsey District Council

Contracting authorityPublic authority - sub-central government GB-PPON: PGXY-2191-CRQN The Hub, Mareham Road, Horncastle, East Midlands, LN9 6PHContact email

Other public bodies

  • PUBLIC SECTOR PARTNERSHIP SERVICES LTDProcess contact pointProcuring entityProvide procurement advice/supportGB-COH: 07289357GB-PPON: PHBH-6448-LMYZ Salford, North WestContact name, email

Bidders & participating suppliers

13 commercial parties on the notice · 1 awarded
  • Aran Insulation LimitedBidder / tendererGB-COH: 08182935GB-PPON: PGHH-6221-LWDZ Units 1 - 6, The Old Station, Bury St Edmunds, East of England, IP28 6NE
  • BERKS INSULATION LIMITEDBidder / tendererGB-COH: 08783848GB-PPON: PJQJ-7673-DRBP Albion House, Slough, South East, SL2 5DT
  • CARBON SAVINGS LIMITEDBidder / tendererGB-COH: 10059938GB-PPON: PYYT-7216-RCGQ 1 Swan Street, Wilmslow, North West, SK9 1HF
  • COCUUN LTDBidder / tendererGB-COH: 10629774GB-PPON: PPPY-1489-BTNV 1st Floor Phoenix House, Leeds, Yorkshire & Humber, LS1 5QX
  • CORRECT CONTRACT SERVICES LIMITEDBidder / tendererGB-COH: 06368614GB-PPON: PMYP-9526-GNWM Fleming Court Leigh Road, Southampton, South East, SO50 9PD
  • ECO PROVIDERS LTDBidder / tendererGB-COH: 10799927GB-PPON: PYLT-8627-DTTP 10 Bolton Road West, Bury, North West, BL0 9ND
  • EFFICIENT ENERGY SERVICES LTDBidder / tendererGB-COH: 12764917GB-PPON: PCTB-1682-JNVV Unit 3, Deanfield Drive, Link 59 Business Park, Clitheroe, North West, BB7 1QJ
  • LIVGREEN FUTURES LIMITEDBidder / tendererGB-COH: 13868463GB-PPON: PHXR-3726-PDZW 7 Darklake View, Plymouth, South West, PL6 7TL
  • SURESERVE ENERGY SERVICES UK LIMITEDAwarded supplierGB-COH: SC390210GB-PPON: PXWL-7936-XDPL Norfolk House, 13 Southampton Place, London, London, WC1A 2AJContact email
  • SWITCH ENERGY NETWORK LTDBidder / tendererGB-COH: 12114563GB-PPON: PYGN-3386-HWRJ C/O Ground Floor St Pauls House, Leeds, Yorkshire & Humber, LS1 2ND
Show 3 more suppliers
  • SYNERGIZE LTDBidder / tendererGB-COH: 05294958GB-PPON: PJTX-5412-VVXH 4 Greengate, Cardale Park, Harrogate, Yorkshire & Humber, HG3 1GY
  • WARMPRO INSULATION SPECIALISTS LTDBidder / tendererGB-COH: 13815359GB-PPON: PLMD-8495-VTDV Suite A, 4-6 Canfield Place, London, London, NW6 3BT
  • WESTVILLE LIMITEDBidder / tendererGB-COH: 04549276GB-PPON: PHVR-5837-QGDW 29 Arboretum Strreet, Nottingham, East Midlands, NG1 4JA

Official documents & specifications (6)

Official links; attachments are not copied

Tender pack and attachments

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender