Official UK procurement notice
WAES Building Cleaning Services
Authority: Westminster City Council (Local council)
What is being bought
Published requirement descriptionTo procure a new Building Cleaning Service for Westminster Adult Education Services (WAES) at Amberley Road and Pimlico locations by a below threshold competitive tendering process. The contract is planned to commence on 01/04/2026 for a period of 1 year with up to 2yrs (1+1) extension.The proposed contract works are to appoint a new Building Cleaning service provider to deliver a comprehensive cleaning service across two sites, WAES Amberley Rd and WAES Pimlico, on behalf of Westminster City Council (WCC). The cleaning will be confined to the WAES-designated areas within these shared buildings. The cleaning provider must adhere to a specified “input-based” service standard and specification. An input-based specification sets out in detail how a service must be delivered.
CPV: Office cleaning services
The lotProcurement structure
single lot · value publishedLot #1AwardedPublished value£174,650
- Condition of participation
Please refer to Tender Documents
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Technical/ Quality: 60%
- Price/ Commercial: 40%
Published award criteria (2)
- Technical/ Quality
- Price/ Commercial
- Condition of participation
Please refer to Tender Documents
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Below threshold - open competition
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Below threshold
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 22 Oct 2025, 14:47 BST
- Last source update
- 3 Jun 2026, 16:48 BST
- Authority reference
P351- FTS notice number
2025/S 000-067532- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05d1b9Find a Tender
How it was run
Official notice- Submission deadline
- 19 Nov 2025, 17:00 GMT
- Clarification deadline
- 12 Nov 2025, 17:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
Timeline
22 Oct 2025 → 3 Jun 2026 · 5 dates- Tender notice published363 days ago22 Oct 2025, 14:47 BST
- Clarification questions by342 days ago12 Nov 2025, 17:00 GMT
- Submission deadline335 days ago19 Nov 2025, 17:00 GMT
- Contract starts202 days ago1 Apr 2026, 00:00 BST
- Latest notice published139 days ago3 Jun 2026, 16:48 BST
Notice history
5 events · 3 releases on Find a Tender · since 22 Oct 2025- Tender notice published22 Oct 2025, 14:47 BSTUK4
- Contract award notice published5 Mar 2026, 12:42 GMTUK6
- Status changed to complete5 Mar 2026, 12:42 GMT
- Contract signature expected20 Mar 2026, 23:59 GMTscheduled
- Contract details notice published3 Jun 2026, 16:48 BSTUK7
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| PCS GroupSME1 Apr 2026 – 31 Mar 2027 · up to 31 Mar 2029Extensions: Annual renewal of the contract is subject to WCC’s assessment of satisfactory performance. Progression to Year 2 will only proceed following this approval. The Contract Manager | £198,974 inc. VAT | 3 Mar 2026 | Awarded |
| PCS GroupSME | £198,974 inc. VAT †same award published again · counted once | — | Awarded |
Contracts
WAES Building Cleaning Services · PCS GroupSME
- Signed
- 1 Jun 2026
- Value
- £198,974 inc. VAT
- Period
- 2 Jun 2026 – 31 Mar 2027 · up to 31 Mar 2029 with extensions
- Status
- active
- Extensions
- Annual renewal of the contract is subject to WCC’s assessment of satisfactory performance. Progression to Year 2 will only proceed following this approval. The Contract Manager
5 agreed KPIs: Cleaning Quality / Quality of Service · User / Client Satisfaction · Complaint Resolution …
- Cleaning Quality / Quality of Service
- User / Client Satisfaction
- Complaint Resolution
- Service Reliability
- Response Time
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 6final-stage tenders · 7 at stage one | 6 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
2 commercial parties on the notice- The PCS GroupAwarded supplier
- The PCS GroupAwarded supplier
Official documents & specifications (3)
Official links; attachments are not copiedNotices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender