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Published 22 Aug 2025, 17:47 BST

Official UK procurement notice

VLE MOODLE Refresh 2025 · UK public procurement notice

Official notice

Authority: University of Warwick (Education)

GoodsOpen procedureAbove threshold
Published estimate£700,000≈ £233k / year · £840,000 inc. VAT
Submissions closed 19 Sept 2025
Contract term 3 yrsends 18 Dec 2028 · up to 18 Dec 2030 with extensions · starts 19 Dec 2025

What is being bought

Published requirement description

The University of Warwick wishes to engage and award a contract agreement to an experienced Moodle Provider who can offer more than just hosting and basic support. A supplier capable of delivering a robust, scalable, secure, high-performing and resilient hosting platform/environment that supports the University’s teaching, learning, assessment and digital transformation objectives whilst leveraging the partner’s expertise and resources to support and augment our in-house teams in the design and development of Moodle

In order to express interest in this opportunity please go to the University of Warwick In-Tend supplier portal (in-tendhost.co.uk/universityofwarwick ↗). The closing date for submissions is 12midday 19th September 2025.

The University of Warwick is not a contracting authority for the purposes of the Public Contracts Regulations 2015 (as amended) or the Procurement Act 2023 and associated Procurement Regulations 2024 (and as may be amended from time to time) and its procurement activities are not subject to the requirements set out therein or the obligations under the European Public Procurement Directives, including the European Remedies Directive. Should the University advertise contracts in the Official Journal of the European Union, Find-A-Tender platform or other contract opportunity advertising site or platform, this is at the sole discretion of the University and is undertaken on a voluntary basis with no implied obligation to comply with the procurement legislation.

CPV: Software package and information systems

The lotProcurement structure

single lot · value published
Lot #1Renewal 3 yrsPublished value£700,000
Contract period: 19 Dec 2025 – 18 Dec 2028 (3 yrs) · up to 18 Dec 2030 with extensionsValue: £700,000 exc. VAT · £840,000 inc. VAT
Delivery: West Midlands
Extensions: Total 2 year ( renewal annually)

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
  • Simple description: Further details can be found in the tender documents.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Goods
Notice status
Closed
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
22 Aug 2025, 17:47 BST
Last source update
22 Aug 2025, 17:47 BST
Award evaluation window
Submission end – 28 Nov 2025
Authority reference
CH-08-25-IDG-VLEMOODLE-MJ
FTS notice number
2025/S 000-051045
Latest notice
Tender notice (UK4)
Classification (CPV)
Software package and information systems
Delivery area
West Midlands (UKG33)
Official registry OCID
ocds-h6vhtk-058d44 Find a Tender

How it was run

Official notice
Run through: In-tend · Who buys & how to bid on In-tend
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup
Submission deadline
19 Sept 2025, 12:00 BST
Clarification deadline
15 Sept 2025, 17:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

Timeline

22 Aug 2025 → 19 Dec 2025 · 5 dates
  1. Tender notice published
    22 Aug 2025, 17:47 BST
  2. Clarification questions by
    15 Sept 2025, 17:00 BST
  3. Submission deadline
    19 Sept 2025, 12:00 BST
  4. Award decision expected by332 days ago
    28 Nov 2025, 23:59 GMT
  5. Contract starts312 days ago
    19 Dec 2025

Notice history

1 event · 1 release on Find a Tender
  1. Tender notice published
    22 Aug 2025, 17:47 BST
    UK4

Contracting authority & participating public bodies

UNIVERSITY OF WARWICK

Contracting authorityPublic authority - sub-central government GB-COH: RC000678 University House, Kirby Corner Road , Coventry, West Midlands, CV4 8UWContact email

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

Notices published for this procedure

  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender