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Published 15 Dec 2022, 15:42 GMT

Official UK procurement notice

VIVID - Insurance and Related Services for VIVID Housing Limited

Official notice

Authority: VIVID

9 lotsServicesCompetitive procedure with negotiationSME suitableMax 9 lots to bidMax 8 lots per supplier
Sectors: Financial and insurance services (66) Delivery: UKSouth East (UKJ)
Published estimate£11,000,000total for 9 lots
Submissions closed 19 Jan 2023awarded 16 Jun 2023
Awarded to Marsh Ltd +3 more8 awards
Contract term 3 yrsends 30 Jun 2026 · extension options published · starts 1 Jul 2023

What is being bought9 lots · detail below

Published requirement description

Insurance and related services for Property, legal liability and other general (non-life) insurable risks, as required by VIVID Housing Limited

  • Recurrence: Between 3 or 5 years from the date of this Notice

CPV: Financial and insurance services · Financial loss insurance services · Fire insurance services · General liability insurance services · Insurance claims adjustment services · Insurance services · Liability insurance services · Motor vehicle insurance services · Professional liability insurance services · Property insurance services · Risk management insurance services

Lots and requirements (9)Procurement structure

9 lots · all with a published value (£11,130,000 together) · a supplier may bid for at most 9 and win at most 8 of them
Lot #1Insurance and related services for Property, legal liability and other general (non-life) insurable risks, as required by VIVID Housing LimitedAwardedRenewal UK, South East 3 yrsPublished value£8,800,000

A programme of General (non-life) insurance and related services for VIVID Housing Limited. The programme will require Insurance and related services for risks that may include but not be limited to: property damage and business interruption, employers, public, products and property owners liability, business combined/office, money, all risks, computer, contract works, group personal accident and employment practices liability. This list is to be decided at the sole discretion of VIVID Housing Limited. This Lot excludes: Motor (See Lot 2), Engineering Insurance (See Lot 3), Cyber (See Lot 4), Terrorism (Pool Re Basis) (See Lot 5), Terrorism / Political Violence (Non Pool Re Basis) (See Lot 6), Directors and Officers Liability (See Lot 7), Professional Indemnity (See Lot 8) and Crime (See Lot 9)

Contract period: 1 Jul 2023 – 30 Jun 2026 (3 yrs)
Delivery: UK, South East
Extensions: Description of these options: VIVID Housing Limited entered into Long term agreements with the bidder and/or the risk carriers proposed by the bidder, for 3 years (or 3 periods of insurance), with the option to extend the award period by up to 2 further years (or 2 periods of insurance), subject to satisfactory service, performance and cost. · VIVID Housing Limited will consider entering into Long term agreements with the bidder and/or the risk carriers proposed by the bidder, for 3 years (or 3 periods of insurance), with the option to extend the award period by up to 2 further years (or 2 periods of insurance), subject to satisfactory service, performance and cost.Second stage: up to 3 candidates invited to tenderVariant bids: not allowed
66515100 Fire insurance services66515200 Property insurance services66515410 Financial loss insurance services66516400 General liability insurance services66516500 Professional liability insurance services66517300 Risk management insurance services
Lot #2Insurance and related services for Motor vehicle risks (possibly including Motor Legal Expenses and Occasional Business Use)AwardedRenewal UK, South East 3 yrsPublished value£1,200,000

Insurance and related services for motor vehicle risks (possibly including Motor legal expenses and Occasional business use extensions).

Contract period: 1 Jul 2023 – 30 Jun 2026 (3 yrs)
Delivery: UK, South East
Extensions: VIVID Housing Limited entered into Long term agreements with the bidder and/or the risk carriers proposed by the bidder, for 3 years (or 3 periods of insurance), with the option to extend the award period by up to 2 further years (or 2 periods of insurance), subject to satisfactory service, performance and cost · VIVID Housing Limited will consider entering into Long term agreements with the bidder and/or the risk carriers proposed by the bidder, for 3 years (or 3 periods of insurance), with the option to extend the award period by up to 2 further years (or 2 periods of insurance), subject to satisfactory service, performance and cost.Second stage: 3–7 candidates invited to tenderVariant bids: not allowed
66514110 Motor vehicle insurance services
Lot #3Insurance and related services associated with items of Engineering Insurance for VIVID Housing LimitedAwardedRenewal UK, South East 3 yrsPublished value£30,000

Insurance and related services associated with items of Engineering Insurance for VIVID Housing Limited

Contract period: 1 Jul 2023 – 30 Jun 2026 (3 yrs)
Delivery: UK, South East
Extensions: VIVID Housing Limited entered into Long term agreements with the bidder and/or the risk carriers proposed by the bidder, for 3 years (or 3 periods of insurance), with the option to extend the award period by up to 2 further years (or 2 periods of insurance), subject to satisfactory service, performance and cost · VIVID Housing Limited will consider entering into Long term agreements with the bidder and/or the risk carriers proposed by the bidder, for 3 years (or 3 periods of insurance), with the option to extend the award period by up to 2 further years (or 2 periods of insurance), subject to satisfactory service, performance and cost.Second stage: 3–7 candidates invited to tenderVariant bids: not allowed
66000000 Financial and insurance services
Lot #4Insurance and related services associated with Cyber risks for VIVID Housing LimitedAwardedRenewal UK, South East 3 yrsPublished value£200,000

Insurance and related services associated with Cyber risks for VIVID Housing Limited

Contract period: 1 Jul 2023 – 30 Jun 2026 (3 yrs)
Delivery: UK, South East
Extensions: VIVID Housing Limited entered into Long term agreements with the bidder and/or the risk carriers proposed by the bidder, for 3 years (or 3 periods of insurance), with the option to extend the award period by up to 2 further years (or 2 periods of insurance), subject to satisfactory service, performance and cost · VIVID Housing Limited will consider entering into Long term agreements with the bidder and/or the risk carriers proposed by the bidder, for 3 years (or 3 periods of insurance), with the option to extend the award period by up to 2 further years (or 2 periods of insurance), subject to satisfactory service, performance and cost.Second stage: 3–7 candidates invited to tenderVariant bids: not allowed
66000000 Financial and insurance services
Lot #5Insurance and related services associated with Cyber risks for VIVID Housing LimitedCancelledRenewal UK, South East 3 yrsPublished value£250,000

: Insurance and related services associated with Terrorism (Pool Re Basis of Cover) risks for VIVID Housing Limited

Contract period: 1 Jul 2023 – 30 Jun 2026 (3 yrs)
Delivery: UK, South East
Extensions: VIVID Housing Limited considered entering into Long term agreements with the bidder and/or the risk carriers proposed by the bidder, for 3 years (or 3 periods of insurance), with the option to extend the award period by up to 2 further years (or 2 periods of insurance), subject to satisfactory service, performance and cost · VIVID Housing Limited will consider entering into Long term agreements with the bidder and/or the risk carriers proposed by the bidder, for 3 years (or 3 periods of insurance), with the option to extend the award period by up to 2 further years (or 2 periods of insurance), subject to satisfactory service, performance and cost.Second stage: 3–7 candidates invited to tenderVariant bids: not allowed
66000000 Financial and insurance services
Lot #6Insurance and related services associated with Terrorism (Non Pool Re Basis) Risks for VIVID Housing LimitedAwardedRenewal UK, South East 3 yrsPublished value£250,000

.Insurance and related services associated with Terrorism (Non Pool Re Basis) Risks for VIVID Housing Limited

Contract period: 1 Jul 2023 – 30 Jun 2026 (3 yrs)
Delivery: UK, South East
Extensions: VIVID Housing Limited entered into Long term agreements with the bidder and/or the risk carriers proposed by the bidder, for 3 years (or 3 periods of insurance), with the option to extend the award period by up to 2 further years (or 2 periods of insurance), subject to satisfactory service, performance and cost. · VIVID Housing Limited will consider entering into Long term agreements with the bidder and/or the risk carriers proposed by the bidder, for 3 years (or 3 periods of insurance), with the option to extend the award period by up to 2 further years (or 2 periods of insurance), subject to satisfactory service, performance and costSecond stage: 3–7 candidates invited to tenderVariant bids: not allowed
66000000 Financial and insurance services
Lot #7Insurance and related services associated with Directors and Officers' LiabilityAwardedRenewal UK, South East 3 yrsPublished value£200,000

VIVID Housing Limited entered into Long term agreements with the bidder and/or the risk carriers proposed by the bidder, for 3 years (or 3 periods of insurance), with the option to extend the award period by up to 2 further years (or 2 periods of insurance), subject to satisfactory service, performance and cost.

Contract period: 1 Jul 2023 – 30 Jun 2026 (3 yrs)
Delivery: UK, South East
Extensions: VIVID Housing Limited entered into Long term agreements with the bidder and/or the risk carriers proposed by the bidder, for 3 years (or 3 periods of insurance), with the option to extend the award period by up to 2 further years (or 2 periods of insurance), subject to satisfactory service, performance and cost. · VIVID Housing Limited will consider entering into Long term agreements with the bidder and/or the risk carriers proposed by the bidder, for 3 years (or 3 periods of insurance), with the option to extend the award period by up to 2 further years (or 2 periods of insurance), subject to satisfactory service, performance and cost.Second stage: 3–7 candidates invited to tenderVariant bids: not allowed
66510000 Insurance services
Lot #8Insurance and related services associated with Professional IndemnityRenewal UK 3 yrsPublished value£150,000

Insurance and related services associated with Professional Indemnity risks for

VIVID Housing Limited

Contract period: 1 Jul 2023 – 30 Jun 2026 (3 yrs)
Delivery: UK
Extensions: VIVID Housing Limited will consider entering into Long term agreements with the bidder and/or the risk carriers proposed by the bidder, for 3 years (or 3 periods of insurance), with the option to extend the award period by up to 2 further years (or 2 periods of insurance), subject to satisfactory service, performance and cost · VIVID Housing Limited will consider entering into Long term agreements with the bidder and/or the risk carriers proposed by the bidder, for 3 years (or 3 periods of insurance), with the option to extend the award period by up to 2 further years (or 2 periods of insurance), subject to satisfactory service, performance and cost.Second stage: 3–7 candidates invited to tenderVariant bids: not allowed
66510000 Insurance services66516000 Liability insurance services66516500 Professional liability insurance services66517300 Risk management insurance services66518300 Insurance claims adjustment services
Lot #9Insurance and related services associated with Crime / Fidelity GuaranteeAwardedRenewal UK, South East 3 yrsPublished value£50,000

Insurance and related services associated with Crime / Fidelity Guarantee

Contract period: 1 Jul 2023 – 30 Jun 2026 (3 yrs)
Delivery: UK, South East
Extensions: VIVID Housing Limited entered into Long term agreements with the bidder and/or the risk carriers proposed by the bidder, for 3 years (or 3 periods of insurance), with the option to extend the award period by up to 2 further years (or 2 periods of insurance), subject to satisfactory service, performance and cost. · VIVID Housing Limited will consider entering into Long term agreements with the bidder and/or the risk carriers proposed by the bidder, for 3 years (or 3 periods of insurance), with the option to extend the award period by up to 2 further years (or 2 periods of insurance), subject to satisfactory service, performance and cost.Second stage: 3–7 candidates invited to tenderVariant bids: not allowed
66510000 Insurance services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
Conditions of participation4
  • Suitability

    Potential suppliers will be required to provide an overview of relevant services provided to property owners, property

    developers, public sector organisations, social landlords or other similar organisations over the past 5 years, plus

    details of three clients currently receiving similar services. Potential suppliers will be asked to evidence permissions by

    the FCA, PRA or other appropriate regulatory authority indicating the types of insurance/service the bidder is

    authorised to arrange or provide.

  • Economic & financial standing

    The tender documents will require providers to produce financial information in relation to the type of services offered,

    including but not limited to 3 years reports and accounts

    Minimum: The financial ability to deliver the programme, including Insurers with a minimum rating of ‘BBB’ from standard and poor, ‘B++’ from A M best, or an equivalent rating by an independent and reputable credit rating agency and approved by the bidder’s market security committee. In t…
  • Technical & professional ability

    The tender documents will require providers to detail their relevant professional experience,

    resource, skills, qualifications and quality control practices.

  • Technical & professional ability

    For Insurance services, Insurers authorised under the Financial services and Markets Act 2000, Insurance Companies

    Act 1982 (and any other statutory modifications there of) and regulated by the Prudential regulation authority, UK

    Financial conduct authority, or equivalent in another member state of the European economic area. Insurance brokers

    registered with and regulated by the Financial conduct authority.

Staff
Names and qualifications of delivery staff must be submitted
Successive reduction
Candidates will be reduced successively across stages

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Competitive procedure with negotiation
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes · Between 3 or 5 years from the date of this Notice
First published
15 Dec 2022, 15:42 GMT
Last source update
3 Jul 2023, 13:21 BST
Authority reference
DN647506
FTS notice number
2023/S 000-018833
Classification (CPV)
Financial and insurance servicesFinancial loss insurance servicesFire insurance servicesGeneral liability insurance servicesInsurance claims adjustment servicesInsurance servicesLiability insurance servicesMotor vehicle insurance servicesProfessional liability insurance servicesProperty insurance services
+1 moreRisk management insurance services
Delivery area
UKSouth East (UKJ)
Official registry OCID
ocds-h6vhtk-038ddd Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic payment
Review and risk notes
Review procedure

Precise information on deadline(s) for review procedures: The Contracting Authority entered into these contracts following a 10 calendar day standstill period starting on the day after the notification of the result. The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or who are at risk of harm by a breach of the Regulations to bring proceedings in the High Court. Any such proceedings must be brought within the limitation period specified by the Regulations according to the remedy sought.

Publisher note: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. Bidders should note that for reasons of confidentiality, full Tender information will be made available only to those bidders that are selected to proceed to the ITT Stage. Sufficient detail is provided within this Notice, the SQ and via the Authority's e-procurement portal to enable the Bidder to decide whether or not to participate in this process. At the ITT stage, all respondents will be required to detail your proposed insurance wordings and provide details of relevant experience of all account servicing, claims handling and risk management staff. To view this notice, please click here: https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=734744457

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list
Submission deadline
19 Jan 2023, 17:00 GMT
Submission channel
{"electronicSubmission"}
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

procontract.due-north.com/Advert/Index ↗

Timeline

19 Jan 2023 → 3 Jul 2023 · 5 dates
  1. Submission deadline
    19 Jan 2023, 17:00 GMT
  2. Invitations to tender expected
    24 Jan 2023
  3. Bids must remain valid until
    30 Jun 2023, 23:59 BST
  4. Contract starts
    1 Jul 2023, 00:00 BST
  5. Notice published
    3 Jul 2023, 13:21 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    3 Jul 2023, 13:21 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 9
Bids received 22 from SMEs
Contracts signed 8latest 16 Jun 2023
Awarded toValueDateStatus
Lot 1 · Insurance and related services for Property, legal liability and other general (non-life) insurable risks, as required by VIVID Housing Limited1 award
Marsh Ltd——Awarded
Lot 2 · Insurance and related services for Motor vehicle risks (possibly including Motor Legal Expenses and Occasional Business Use)1 award
Arthur J. Gallagher Insurance Brokers Ltd, SC108909——Awarded
Lot 3 · Insurance and related services associated with items of Engineering Insurance for VIVID Housing Limited1 award
Marsh Limited, 01507274——Awarded
Lot 4 · Insurance and related services associated with Cyber risks for VIVID Housing Limited1 award
Weald Insurance Brokers Ltd, 00957953SME——Awarded
Lot 6 · Insurance and related services associated with Terrorism (Non Pool Re Basis) Risks for VIVID Housing Limited1 award
Weald Insurance Brokers Ltd, 00957953SME——Awarded
Lot 7 · Insurance and related services associated with Directors and Officers' Liability1 award
Weald Insurance Brokers Ltd, 00957953SME——Awarded
Lot 9 · Insurance and related services associated with Crime / Fidelity Guarantee1 award
Marsh Limited, 01507274——Awarded
Not linked to a lot1 award
Marsh Limited, 01507274——Awarded

1 further award records carry no date or value.

Contracts

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Insurance and related services for Property, legal liability and other general (non-life) insurable risks, as required by VIVID Housing Limited2bids · 2 electronic1—£7,000,000 – £12,300,000
2 · Insurance and related services for Motor vehicle risks (possibly including Motor Legal Expenses and Occasional Business Use)2bids · 2 electronic1—£1,200,000 – £1,275,000
3 · Insurance and related services associated with items of Engineering Insurance for VIVID Housing Limited2bids · 2 electronic1—£35,000 – £37,500
4 · Insurance and related services associated with Cyber risks for VIVID Housing Limited3bids · 3 electronic2—£13,500 – £166,000
6 · Insurance and related services associated with Terrorism (Non Pool Re Basis) Risks for VIVID Housing Limited2bids · 2 electronic2—£255,000 – £320,000
7 · Insurance and related services associated with Directors and Officers' Liability3bids · 3 electronic2—£110,000 – £165,000
9 · Insurance and related services associated with Crime / Fidelity Guarantee2bids · 2 electronic1—£30,000 – £65,000
Whole notice2bids · 2 electronic2—£9,000,000 – £14,500,000

Contracting authority & participating public bodies

VIVID

Contracting authorityHousing AssociationHousing and community amenities Peninsula House, Portsmouth, South East, PO2 8HBContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • The Cabinet OfficeReview contact point London
  • The High Court of England and WalesReview body London

Bidders & participating suppliers

5 commercial parties on the notice

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.