Virano Managed Service Catering Framework

{
  "id": "077788-2026",
  "tag": [
    "tender"
  ],
  "date": "2026-08-14T15:28:20+01:00",
  "ocid": "ocds-h6vhtk-06e4e2",
  "buyer": {
    "id": "GB-PPON-PZBQ-5877-QZDY",
    "name": "Virano Frameworks Ltd"
  },
  "tender": {
    "id": "LAP01.46",
    "lots": [
      {
        "id": "LOT-0000",
        "value": {
          "amount": 20000000,
          "currency": "GBP",
          "amountGross": 24000000
        },
        "status": "active",
        "options": {
          "description": "The Framework associated Call-Off Contracts may be extended in accordance with their terms. Call-Off Contracts may include additional schools, sites and service locations and may be varied to reflect changes in service requirements, meal volumes, pupil numbers and operational arrangements, provided such changes remain within the scope of the Framework. The Framework may also include optional managed catering support services as described in the procurement documents."
        },
        "hasOptions": true,
        "description": null,
        "suitability": {
          "sme": true
        },
        "awardCriteria": {
          "criteria": [
            {
              "name": "Quality Assessment",
              "type": "quality",
              "numbers": [
                {
                  "number": 60,
                  "weight": "percentageExact"
                }
              ],
              "description": "Framework Management 10.0% Framework Mobilisation 2.5% Proposed Managed Service Operating Model 15.0% Food Offering 10.0% Food Pricing Transparency and Value for Money 5.0% Call-Off Contract Management 10.0% Call-Off Contract Mobilisation & Risk Management 5.0% Sustainability 2.5%"
            },
            {
              "name": "Price",
              "type": "price",
              "numbers": [
                {
                  "number": 12.5,
                  "weight": "percentageExact"
                }
              ],
              "description": "Primary food pricing methodology Scored commercial methodology response assessing the Tenderer’s ability to apply the primary cost-per-plate and three-week rolling menu model transparently, consistently and auditable at framework and call-off level, supported by mandatory pass/fail compliance requirements."
            },
            {
              "name": "Price",
              "type": "price",
              "numbers": [
                {
                  "number": 12.5,
                  "weight": "percentageExact"
                }
              ],
              "description": "Secondary food pricing methodology Scored commercial methodology response assessing the Tenderer’s ability to apply the secondary retail selling price, food supply charge and Authority retained margin model transparently, consistently and auditable at framework and call-off level, supported by mandatory pass/fail compliance requirements."
            },
            {
              "name": "Managed Service Fee",
              "type": "price",
              "numbers": [
                {
                  "number": 10,
                  "weight": "percentageExact"
                }
              ],
              "description": "Managed service fee Price evaluation using the Tenderer’s fixed annual managed service fee rates for production kitchens and servery kitchens, applied to the model estate stated in the Invitation to Tender for evaluation purposes only. The submitted rates will become Framework rates and will be applied at call-off by reference to the actual number and type of schools included in the Call-Off Contract."
            },
            {
              "name": "Food Margin & Supply Chain Benefit Transparency",
              "type": "price",
              "numbers": [
                {
                  "number": 5,
                  "weight": "percentageExact"
                }
              ],
              "description": "Scored commercial methodology response assessing the Tenderer’s approach to food margin transparency, supply chain benefit disclosure and value for money. The response will be evaluated on the clarity and credibility of the Tenderer’s food margin methodology, the disclosure of any material rebates, commissions, retrospective discounts, volume incentives or equivalent supply chain benefits, how those benefits are reflected in pricing, and the audit trail, reporting and open-book controls proposed to verify compliance at framework and call-off level. This component is supported by mandatory pass/fail requirements in Document 5."
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2030-11-01T23:59:59Z",
          "startDate": "2026-11-02T00:00:00Z"
        },
        "selectionCriteria": {
          "criteria": [
            {
              "type": "economic",
              "description": "Financial Capacity Tenderers must demonstrate their economic and financial standing in accordance with the following: Due diligence checks will be undertaken on the preferred Tenderer’s accounts to determine a Tenderer’s financial standing. This will incorporate credit checks and a financial appraisal. Please refer to Appendix A of Document 1 Instructions & Information for the financial assessment process. Insurance requirements to be in place for the start of the Framework Agreement: Minimum employer's liability insurance: £10 million. Minimum public liability insurance: £10 million. Minimum professional indemnity insurance: £1 million. Minimum cyber liability: £1 million"
            },
            {
              "type": "technical",
              "description": "To constitute a pass, the contract examples provided shall be relevant to the requirement, with a sufficient level of detail that provides confidence in the Tenderer’s established past experience in similar and relevant projects/contracts. The contracts must be within the education sector and similar complexity in delivering a managed catering service in a multi-site environment across a geographical area. Tenderers must provide a minimum of two and a maximum of three examples of contracts delivered within the last three years which demonstrate experience relevant to the Framework requirement. Where a Tenderer cannot provide a relevant contract example, or cannot provide the requested number of examples, alternative evidence demonstrating equivalent technical capability may be submitted and will be assessed by the Authority. Insurances: Required to confirm whether you already have, or can commit to obtain, prior to the award of the contract, the levels of insurance cover indicated below: a. Employer’s (Compulsory) Liability Insurance = £10m b. Public Liability Insurance = £10m c. Professional Indemnity Insurance = £1m d. Product Liability Insurance = £1m"
            }
          ]
        }
      }
    ],
    "items": [
      {
        "id": "LOT-0000",
        "relatedLot": "LOT-0000",
        "deliveryAddresses": [
          {
            "region": "UK",
            "country": "GB",
            "countryName": "United Kingdom"
          }
        ],
        "additionalClassifications": [
          {
            "id": "55524000",
            "scheme": "CPV",
            "description": "School catering services"
          }
        ]
      }
    ],
    "title": "Virano Managed Service Catering Framework",
    "value": {
      "amount": 20000000,
      "currency": "GBP",
      "amountGross": 24000000
    },
    "status": "active",
    "coveredBy": [
      "GPA"
    ],
    "documents": [
      {
        "id": "conflictOfInterest",
        "description": "Not published",
        "documentType": "conflictOfInterest"
      },
      {
        "id": "077788-2026",
        "url": "https://www.find-tender.service.gov.uk/Notice/077788-2026",
        "format": "text/html",
        "noticeType": "UK4",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "datePublished": "2026-08-14T15:28:20+01:00"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
      "scheme": "UKPGA"
    },
    "recurrence": {
      "dates": [
        {
          "startDate": "2030-01-07T23:59:59Z"
        }
      ]
    },
    "techniques": {
      "frameworkAgreement": {
        "type": "open",
        "method": "withoutReopeningCompetition",
        "description": "The Framework Agreement will be awarded to a single supplier responsible for the provision and management of the managed catering services framework. Participating contracting authorities may access the Framework throughout its term and enter into Call-Off Contracts in accordance with the Framework Agreement. Call-Off Contracts may be awarded directly under the Framework terms where the participating authority's requirements fall within the scope of the Framework. The supplier shall provide support in relation to procurement, mobilisation, contract implementation, supplier management, performance monitoring, reporting, compliance monitoring and continuous improvement activities as described in the procurement documents. Call-Off Contracts may vary in scope, value, duration, participating authority, number of sites, pupil numbers, catering model and service requirements. The Framework Provider will support participating authorities in tailoring Call-Off Contracts to their individual requirements whilst maintaining compliance with the Framework Agreement. The Framework Provider will maintain governance arrangements, contract management processes, performance monitoring mechanisms and reporting procedures to ensure the effective operation of the Framework and resulting Call-Off Contracts throughout the Framework term.",
        "buyerCategories": "The customers authorised to use the framework fit into the following education specific categories and can be identified by following the relevant links that follow: Schools, academies, colleges, universities and other educational bodies • https://www.gov.uk/government/organisations/department-for-education • https://www.gov.uk/check-a-university-is-officially-recognised/recognised-bodies • http://www.schoolswebdirectory.co.uk/localauthorities.php • https://get-information-schools.service.gov.uk/ • https://www.gov.uk/find-school-in-england • https://education.gov.scot/ParentZone • http://hwb.wales.gov.uk/ • https://www.education-ni.gov.uk/ • https://www.gov.uk/government/publications/open-academies-and-academy-projects-in-development • http://unistats.direct.gov.uk/institutions/ • http://www.hefce.ac.uk/workprovide/unicoll/heis/ • http://www.hefce.ac.uk/workprovide/unicoll/fecs/",
        "maximumParticipants": 1
      },
      "hasFrameworkAgreement": true
    },
    "awardPeriod": {
      "endDate": "2026-10-16T23:59:59+01:00"
    },
    "description": "Virano Frameworks Ltd is seeking to establish a single supplier framework agreement for the provision of managed catering services, primarily for education settings and other eligible contracting authorities. The framework is intended to support schools, academies, multi-academy trusts, colleges, universities and other educational bodies with the delivery of compliant, high-quality and value-for-money managed catering services. The framework will cover managed school catering and school meal services, including primary meal provision, secondary retail catering provision and mixed primary/secondary estate arrangements. Services may include menu development, food and ingredient supply, mobilisation, operational management support, compliance support, training, reporting, performance monitoring, contract management and continuous improvement under a managed service model. The framework will be awarded to one supplier only. Future call-off contracts may be awarded to the appointed supplier in accordance with the framework agreement and call-off methodology set out in the procurement documents. Appointment to the framework does not guarantee any minimum level of work, value, volume or exclusivity. Call-off contracts must remain within the scope of the framework, specification, pricing methodology and framework terms. The call-off process will be used to confirm customer-specific requirements, apply the approved pricing methodology, agree mobilisation and service-specific details and complete the relevant call-off contract. It must not be used to reopen competition or renegotiate framework terms. The framework is expected to commence on 2 November 2026 and will operate for four years. The procurement is being conducted under the Procurement Act 2023 using the open procedure and is considered suitable for the Light Touch Regime as its principal subject matter is the provision of managed school catering and school meal services.",
    "riskDetails": "Known risks to satisfactory performance of the Framework and Call-Off Contracts include changes to participating authorities, academy trust structures, school estates, pupil numbers, meal volumes, statutory obligations, School Food Standards, technology, supply chain arrangements, funding, operational requirements and other circumstances affecting the effective delivery or management of catering services. The Framework Agreement may be modified where necessary to address such risks and ensure the continued effective operation of the Framework and resulting Call-Off Contracts.",
    "tenderPeriod": {
      "endDate": "2026-09-25T11:00:00+00:00"
    },
    "contractTerms": {
      "financialTerms": "30 days from receipt of a valid invoice. Detailed payment arrangements are set out in the Framework Agreement and Call-Off Contract terms"
    },
    "enquiryPeriod": {
      "endDate": "2026-09-18T11:00:00+00:00"
    },
    "hasRecurrence": true,
    "specialRegime": [
      "lightTouch"
    ],
    "aboveThreshold": true,
    "submissionTerms": {
      "languages": [
        "en"
      ],
      "electronicSubmissionPolicy": "allowed"
    },
    "participationFees": [
      {
        "id": "ocds-h6vhtk-06e4e2",
        "type": [
          "win"
        ],
        "description": "A Framework Levy of 0.5% of the gross value of invoices issued under each Call-Off Contract shall be payable by the appointed Contractor to the Framework Manager. The levy contributes towards the costs of establishing, operating, managing and developing the Framework, including framework governance, contract management, compliance monitoring, performance reporting, customer support, procurement administration and continuous improvement activities. The levy shall be payable monthly in arrears and applies throughout the duration of each Call-Off Contract awarded under the Framework.",
        "relativeValue": {
          "proportion": 0.005,
          "monetaryValue": "award"
        }
      }
    ],
    "procurementMethod": "open",
    "mainProcurementCategory": "services",
    "submissionMethodDetails": "https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=107552&TID100112634&B=",
    "procurementMethodDetails": "Open procedure",
    "additionalProcurementCategories": [
      "goods"
    ]
  },
  "parties": [
    {
      "id": "GB-PPON-PPRM-9434-VNYQ",
      "name": "PHP Law LLP",
      "roles": [
        "procuringEntity",
        "processContactPoint"
      ],
      "address": {
        "region": "UKK43",
        "country": "GB",
        "locality": "Totnes",
        "postalCode": "TQ9 5RW",
        "countryName": "United Kingdom",
        "streetAddress": "Unit 3 The Brutus Centre Station Road Totnes"
      },
      "identifier": {
        "id": "PPRM-9434-VNYQ",
        "scheme": "GB-PPON"
      },
      "roleDetails": "Procurement Consultant",
      "contactPoint": {
        "name": "Josie Medforth",
        "email": "josie.medforth@phplaw.co.uk"
      }
    },
    {
      "id": "GB-PPON-PZBQ-5877-QZDY",
      "name": "Virano Frameworks Ltd",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKK43",
        "country": "GB",
        "locality": "Newton Abbot",
        "postalCode": "TQ12 3SB",
        "countryName": "United Kingdom",
        "streetAddress": "Zealley House, Suite 4 Greenhill Way, Kingsteignton."
      },
      "details": {
        "classifications": [
          {
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE",
            "description": "Public authority - sub-central government"
          }
        ]
      },
      "identifier": {
        "id": "PZBQ-5877-QZDY",
        "scheme": "GB-PPON"
      },
      "contactPoint": {
        "name": "Emma Clark",
        "email": "eclark@lapsw.org"
      }
    }
  ],
  "language": "en",
  "planning": {
    "noEngagementNoticeRationale": "The justification is that the requirements are not complex or niche and the Contracting Authority already has an understanding of what they want the service to deliver and the market is known."
  },
  "initiationType": "tender"
}