Official UK procurement notice
Video Production Framework (LSHW.003.2025)
Authority: Life Sciences Hub Wales Limited (Public body)·Consortium: 2 public authorities
What is being bought
Published requirement descriptionContract Details notice for the Life Sciences Hub Wales Invitation to Tender for the provision of a Video Production framework (ref LSHW.003.2025).
As per the original UK4 Tender notice, Life Sciences Hub Wales requires a range of videos to help articulate how the organisation adds value to the life sciences innovation ecosystem in Wales through storytelling, bringing projects to life through case studies, stakeholder interviews and explainer videos.
CPV: Advertising video-tape production · Advertising, propaganda and information film and video-tape production · Entertainment film and video-tape production · Entertainment video-tape production · Information video-tape production · Propaganda video-tape production · Services in connection with motion-picture and video-tape production
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£60,000
- Condition of participation
All video production must be completed in adherence to the Life Sciences Hub Wales brand guidelines. (The brand guidelines have been issued in support of the Invitation to Tender for reference).
The Contractor must either have valid Cyber Essentials or ISO27001 certification (if not both) in place at the time of contract award, as minimum
The successful supplier is required to comply with all applicable legislation (including without limitation the Data Protection Act 2018 and Welsh Language Act 1993) in their dealings with the Life Sciences Hub Wales.
During the term of the agreement the successful Supplier must ensure that data is managed appropriately at all times, in-line with the Data Protection Act 2018 (Chapter 2) (UK GDPR).
The successful supplier will be responsible for capturing, recording and retaining consent for the processing of personal data from any/all individuals being filmed in each instance, with consent forms to be provided to Life Sciences Hub Wales alongside the completed video case studies.
The successful supplier must accept the terms and obligations of the Life Sciences Hub Wales Data Processing Agreement.
All filming and video production must be completed in adherence to any/all relevant Welsh Government Accessibility standards.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Quality Award Criteria: 70%
- Commercial Award Criteria: 30%
Published award criteria (2)
- Quality Award Criteria: The agreement (if awarded) shall go to the Supplier submitting the Most Advantageous Tender (MAT) based on the award criteria outlined in Part 14.2.1 of the Invitation to Tender document. The Quality assessment shall carry 70% of the available 100%. The Quality assessment will be undertaken following the scoring methodology provided in Annex 1 of the Invitation to Tender document
- Commercial Award Criteria: The Commercial assessment shall carry the remaining 30% of the available 100%. The Commercial assessment will be evaluated on a proportional vs best basis and will be evaluated using the calculation provided in Part 14.2.7 of the Invitation to Tender document.
- Condition of participation
All video production must be completed in adherence to the Life Sciences Hub Wales brand guidelines. (The brand guidelines have been issued in support of the Invitation to Tender for reference).
The Contractor must either have valid Cyber Essentials or ISO27001 certification (if not both) in place at the time of contract award, as minimum
The successful supplier is required to comply with all applicable legislation (including without limitation the Data Protection Act 2018 and Welsh Language Act 1993) in their dealings with the Life Sciences Hub Wales.
During the term of the agreement the successful Supplier must ensure that data is managed appropriately at all times, in-line with the Data Protection Act 2018 (Chapter 2) (UK GDPR).
The successful supplier will be responsible for capturing, recording and retaining consent for the processing of personal data from any/all individuals being filmed in each instance, with consent forms to be provided to Life Sciences Hub Wales alongside the completed video case studies.
The successful supplier must accept the terms and obligations of the Life Sciences Hub Wales Data Processing Agreement.
All filming and video production must be completed in adherence to any/all relevant Welsh Government Accessibility standards.
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
- “Video Production Framework (LSHW.003.2025)” is a framework: the contest is a place on its panel, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Below threshold - open competition
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Below threshold
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 29 Jul 2025, 14:05 BST
- Last source update
- 16 Oct 2025, 16:16 BST
- Authority reference
LSHW.003.2025- FTS notice number
2025/S 000-043887- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05681eFind a Tender
How it was run
Official notice- Appointment period ends
- 2 Sept 2025, 14:00 BST
- Clarification deadline
- 20 Aug 2025, 17:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
Tender submissions are to be submitted in electronic format to the Postbox facility on sell2wales.gov.uk (www.sell2wales.gov.wales ↗) by 14:00 on Tuesday 2nd September 2025. Responses received after the deadline may not be considered.
Timeline
29 Jul 2025 → 16 Oct 2025 · 5 dates- Tender notice published29 Jul 2025, 14:05 BST
- Clarification questions by20 Aug 2025, 17:00 BST
- Admission / appointment period endsperiod end, not a bid countdown2 Sept 2025, 14:00 BST
- Contract starts382 days ago6 Oct 2025, 00:00 BST
- Latest notice published371 days ago16 Oct 2025, 16:16 BST
Notice history
10 events · 8 releases on Find a Tender · since 29 Jul 2025- Tender notice published29 Jul 2025, 14:05 BSTUK4
- Tender notice published4 Aug 2025, 13:27 BSTUK4
- Tender notice published13 Aug 2025, 13:33 BSTUK4
- Tender notice published13 Aug 2025, 14:15 BSTUK4
- Tender notice published14 Aug 2025, 11:51 BSTUK4
- Tender notice published19 Aug 2025, 12:33 BSTUK4
- Tender notice published20 Aug 2025, 08:43 BSTUK4
- Contract details notice published16 Oct 2025, 16:16 BSTUK7
- Status changed to complete16 Oct 2025, 16:16 BST
- Buyer details updated16 Oct 2025, 16:16 BST
Published amendments (6)
New document added - version 1 of the ITT Clarification Schedule, providing a response to all clarification questions received to date (4th August 2025).
Version 2 of the Invitation to Tender (ITT) Clarification Schedule added, providing a response to all clarification questions received to date.
Version 3 of the Invitation to Tender (ITT) Clarification Schedule, providing a response to all clarification questions received to date.
Welsh language versions of the Invitation to Tender document, Qualification Questionnaire, Quality Response Template and Commercial Response Template uploaded for use.
Version 4 of the Video Production Framework Invitation to Tender (ITT) Clarification Schedule added, providing a response to all clarification questions received to date.
Routine re-releases (8)
- 2025-08: 4 releases · 4 Aug 2025, 14 Aug 2025
- 2025-07: 1 release · 29 Jul 2025
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast1 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
Video Production Framework
- Signed
- 29 Sept 2025
- Value
- £60,000
- Period
- 1 Oct 2025 – 30 Sept 2026 · up to 30 Sept 2028 with extensions
- Status
- active
- Extensions
- At the sole discretion of Life Sciences Hub Wales the framework may be extended by a further 24-months, in separate 12-month instalments, giving a latest possible date of expiry of 30th September 2028.
Contracting authority & participating public bodies
2 public bodies on the noticeFramework contractors & participating bidders
1 commercial party on the notice- Eyes Open MediaFramework contractor
Official documents & specifications (23)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications Life Sciences Hub Wales Brand Guidelines.
- Bidding documents and specifications Gwahoddiad i Dendro ddogfen, fersiwn Cymraeg. Invitation to Tender document, includes full details of the requirement and award criteria - Welsh language version.
- Bidding documents and specifications Holiadur Cymhwyso, fersiwn Cymraeg.
- Bidding documents and specifications Templed Ymateb o Ansawdd, fersiwn Cymraeg.
- Bidding documents and specifications Commercial Response Template, fersiwn Cymraeg.
- Bidding documents and specifications Version 4 (dated 19th August 2025) of the Video Production Framework Invitation to Tender (ITT) Clarification Schedule, providing a response to all clarification questions received to date.
- Bidding documents and specifications Version 5 (dated 20th August 2025) of the Video Production Framework Invitation to Tender (ITT) Clarification Schedule, providing a response to all clarification questions received to date.
- Bidding documents and specifications Version 3 (dated 13th August 2025) of the Video Production Framework Invitation to Tender (ITT) Clarification Schedule, providing a response to all clarification questions received to date.
Show 7 more documents
- Bidding documents and specifications Invitation to Tender document, includes full details of the requirement and award criteria.
- Bidding documents and specifications Qualification Questionnaire, tenderers are required to complete and return a Qualification Questionnaire as part of their tender response. The Qualification Questionnaire includes a number of qualifying questions that tenderers must answer as instructed in order for their respons…
- Bidding documents and specifications Quality Response Template, to be completed by the tenderer. Only responses provided using the Quality response template will be accepted for evaluation.
- Bidding documents and specifications Commercial Response Template, for the Commercial Assessment Tenderers are required to complete and return a Commercial response workbook by inserting the requested information as per the workbook guidance.
- Bidding documents and specifications Life Sciences Hub Wales Data Processing Agreement (DPA) template.
- Bidding documents and specifications Version 1 (dated 4th August 2025) of the Video Production Framework Invitation to Tender (ITT) Clarification Schedule, providing a response to all clarification questions received to date.
- Bidding documents and specifications Version 2 (dated 13th August 2025) of the Video Production Framework Invitation to Tender (ITT) Clarification Schedule, providing a response to all clarification questions received to date.
Notices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender