TenderlineUK
Procurement Intelligence
Search
Find a TenderClosedTender notice
Published 4 Mar 2025, 12:34 GMT

Official UK procurement notice

Victoria Park Winter Events Programme

Official notice

Authority: Tower Hamlets

ServicesOpen procedureAbove thresholdConcessionSME suitableVCSE suitable
Sectors: Recreational, cultural and sporting services (92) Delivery: London (UKI42)
Concession value (operator's revenue)£100,000operator revenue, not the authority's budget
Submissions closed 9 Apr 2025
Contract term 2 yrsends 30 Apr 2027 · up to 30 Apr 2028 with extensions · starts 1 May 2025

What is being bought

Published requirement description

A multi-content festive event of scale, mixing several attractions and content areas in one event site. This could include an ice rink, fairground rides, Christmas gift market, food and beverage stalls, entertainment venues, shows and other festive themed activities.

CPV: Entertainment services

The lotProcurement structure

single lot · value published
Lot #1Renewal 2 yrsSMEVCSEPublished value£100,000
Contract period: 1 May 2025 – 30 Apr 2027 (2 yrs) · up to 30 Apr 2028 with extensionsValue: £100,000 exc. VAT · £100,000 inc. VAT
Delivery: LondonEligibility: SME eligibleVCSE eligible
Extensions: A successful Contract term will result in an extension.
92300000 Entertainment services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 45%Price: 40%Social value: 10%Environmental: 5%
Published sub-criteria (7)
  • Business Plan: 10%
  • Event Proposal: 15%
  • Experience and Effective Event Planning: 10%
  • Operational Delivery and Safety: 10%
  • Cost: 40%
  • Social Value Matrix: 10%
  • Park Protection, Sustainability and Waste Management: 5%
Published award criteria (7)
  • Business Plan: Provision of a Business Plan to enable assessment of the financial viability and probability of success over the period of the Contract.
  • Event Proposal: Provision of a detailed proposal for the programme of events for winter 2025 and a statement of intent on the programme of events in 2026 and the potential additional one (1) year of 2027.
  • Experience and Effective Event Planning: Demonstration of the approach to planning and producing all aspects of the events programme and how it will be well managed on site.
  • Operational Delivery and Safety: Detail of how the organisation would ensure there are suitable and sufficient health and safety arrangements in place for the events.
  • Park Protection, Sustainability and Waste Management: Outline of the approach to minimising any damage to the park grounds and infrastructure.
  • Social Value Matrix: An opportunity to provide social and economic benefits as additional benefits to that of the main contract.
  • Cost: The project seeks to provide the maximum income to the Council for use of Council resources.
What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Closed
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Concession
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
4 Mar 2025, 12:34 GMT
Last source update
4 Mar 2025, 12:34 GMT
Award evaluation window
Submission end – 9 Apr 2025
Authority reference
CO5998A
FTS notice number
2025/S 000-007835
Latest notice
Tender notice (UK4)
Classification (CPV)
Entertainment services
Delivery area
London (UKI42)
Official registry OCID
ocds-h6vhtk-04e951 Find a Tender

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list
Submission deadline
9 Apr 2025, 12:00 BST
Clarification deadline
2 Apr 2025, 17:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

procontract.due-north.com ↗

Timeline

4 Mar 2025 → 1 May 2025 · 5 dates
  1. Tender notice published
    4 Mar 2025, 12:34 GMT
  2. Clarification questions by
    2 Apr 2025, 17:00 BST
  3. Submission deadline
    9 Apr 2025, 12:00 BST
  4. Award decision expected by
    9 Apr 2025, 23:59 BST
  5. Contract starts
    1 May 2025, 00:00 BST

Notice history

1 event · 1 release on Find a Tender
  1. Tender notice published
    4 Mar 2025, 12:34 GMT
    UK4

Contracting authority & participating public bodies

London Borough of Tower Hamlets

Contracting authorityPublic authority - sub-central government GB-PPON: PQBL-2673-MVYG New Town Hall, 160 Whitechapel Road London, London, London, E1 1BJContact email

Official documents & specifications (1)

Official links; attachments are not copied

Notices published for this procedure

  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender