Official UK procurement notice
Vending Machines · UK public procurement notice
Authority: Cardiff and Vale University Health Board (Central government)
What is being bought
Published requirement descriptionCardiff and Vale University Health Board issued an Open Competitive FTS tender for the provision of vending machines services across its estate.
This requirement was tendered as 3 options, with the Health Board proceeding with one of these options based on the evaluation:
Option 1 - Supply and Maintain
Option 2 - Full Service
Option 3 - Outright Purchase
The evaluation has now concluded and Cardiff and Vale University Health Board would now like to proceed with the award of an income generation contract for the full service of vending machines.
CPV: Automatic goods-vending machines
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£200,000
- Economic & financial standing
Please refer to CAVUHB Terms and Conditions
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Technical: 40%
- Commercial: 60%
Published award criteria (2)
- Technical
- Commercial
- Economic & financial standing
Please refer to CAVUHB Terms and Conditions
- Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 30 Jul 2025, 13:55 BST
- Last source update
- 24 Feb 2026, 11:00 GMT
- Award evaluation window
- Submission end – 1 Dec 2025
- Authority reference
CAV-FTS-60885- FTS notice number
2025/S 000-065728- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-056917Find a Tender- Contract terms summary
Please refer to Terms and Conditions
How it was run
Official notice- Submission deadline
- 14 Nov 2025, 14:00 GMT
- Clarification deadline
- 7 Nov 2025, 16:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
30 Jul 2025 → 24 Feb 2026 · 11 dates- Planning notice published30 Jul 2025, 13:55 BST
- Market engagement8 Aug 2025, 23:59 BST
No current action, tender to be posted in coming week(s)
- Next notice expected11 Aug 2025, 23:59 BST
- Tender notice published372 days ago15 Oct 2025, 17:30 BST
- Clarification questions by349 days ago7 Nov 2025, 16:00 GMT
- Submission deadline342 days ago14 Nov 2025, 14:00 GMT
- Award decision expected by324 days ago1 Dec 2025, 23:59 GMT
- Contract starts307 days ago19 Dec 2025
- Assessment summaries sent267 days ago28 Jan 2026
- Standstill ends257 days ago6 Feb 2026, 23:59 GMT
- Latest notice published240 days ago24 Feb 2026, 11:00 GMT
Notice history
10 events · 4 releases on Find a Tender · since 30 Jul 2025- Preliminary market engagement notice published30 Jul 2025, 13:55 BSTUK2
- Tender notice published15 Oct 2025, 17:30 BSTUK4
- Published value updated to £200,00015 Oct 2025, 17:30 BSTwas £80,000
- Status changed to active15 Oct 2025, 17:30 BST
- Procurement method changed15 Oct 2025, 17:30 BST
- Deadline published: 14 Nov 2025, 14:00 GMT15 Oct 2025, 17:30 BST
- Contract award notice published28 Jan 2026, 16:30 GMTUK6
- Status changed to complete28 Jan 2026, 16:30 GMT
- Contract signature expected9 Feb 2026, 23:59 GMTscheduled
- Contract details notice published24 Feb 2026, 11:00 GMTUK7
Routine re-releases (4)
- 2025-07: 1 release · 30 Jul 2025
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| J.D.J. VENDING SERVICES LTD.SME1 Mar 2026 – 28 Feb 2029 · up to 28 Feb 2031Extensions: The extensions are to be taken in annual tranches at the sole discretion of the Health Board. | £645,880 | 28 Jan 2026 | Awarded |
Contracts
Vending Machines · J.D.J. VENDING SERVICES LTD.SME
- Signed
- 23 Feb 2026
- Value
- £645,880
- Period
- 1 Mar 2026 – 28 Feb 2029 · up to 28 Feb 2031 with extensions
- Status
- active
- Extensions
- Extension Option to be taken in annual tranches at the sole discretion of the Health Board.
3 agreed KPIs: Response Times · Machine Uptime · Preventative Maintenance
- Response Times
- Machine Uptime
- Preventative Maintenance
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 6final-stage tenders | 3 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- J.D.J Vending Services LtdAwarded supplier
Official documents & specifications (4)
Official links; attachments are not copiedNotices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender