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Published 9 Sept 2021, 15:59 BST

Official UK procurement notice

Vehicle Telematics · UK public procurement notice

Official notice

Authority: Coventry City Council (Local council)

GoodsOpen procedure
Sectors: Radio, television, communication, telecommunication and related equipment (32) Delivery: West Midlands (UKG33)
Published estimate£330,000≈ £55k / year
Submissions closed 11 Oct 2021awarded 6 Dec 2021
Awarded to Ctrack Limited
Contract term 6 yrsends 31 Jan 2028 · extension options published · starts 1 Feb 2022

What is being bought

Published requirement description

Award for the best value, most up-to-date telemetry system for our vehicle fleet. It is still recognised that telematics is integral to managing a vehicle fleet and investment is beneficial.

  • Recurrence: 4-6 years

CPV: Telematics system

The lotProcurement structure

single lot · value published
Lot #1A vehicle telematics system that provides the Council real-time and historical…AwardedRenewal 6 yrsPublished value£330,000

A vehicle telematics system that provides the Council real-time and historical information on the location, activities, and utilisation of our vehicle fleet and assists us to undertake/achieve effective risk management of lone workers.

Contract period: 1 Feb 2022 – 31 Jan 2028 (6 yrs)
Delivery: West Midlands
Extensions: As defined in the ITT · 2Variant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 40%Price: 60%
Published sub-criteria (6)
  • Driver Behaviours: 12%
  • Electric Vehicles: 12%
  • Installs & De-Fits: 4%
  • Reporting Capabilities: 8%
  • Mobile Application: 4%
  • price: 60%
Published award criteria (6)
  • Driver Behaviours: 12
  • Electric Vehicles: 12
  • Installs & De-Fits: 4
  • Reporting Capabilities: 8
  • Mobile Application: 4
  • Price: 60
Conditions of participation3
  • Suitability

    As defined within the ITT document pack

  • Economic & financial standing

    As defined within the ITT document pack

    Minimum: As defined within the ITT document pack
  • Technical & professional ability

    As defined within the ITT document pack

    Minimum: As defined within the ITT document pack
What this means for your bid
  • Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes · 4-6 years
First published
9 Sept 2021, 15:59 BST
Last source update
8 Dec 2021, 11:18 GMT
Award evaluation window
11 Oct 2021 – …
Authority reference
COV - 9781
FTS notice number
2021/S 000-030485
Classification (CPV)
Telematics system
Delivery area
West Midlands (UKG33)
Official registry OCID
ocds-h6vhtk-02df0a Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment
Performance terms

As defined within the ITT document pack

How it was run

Official notice
Run through: portal not identified
Language: EN
Submission deadline
11 Oct 2021, 13:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
90 days from the deadline
Bids opened
11 Oct 2021, 13:01 BST
Detailed submission instructions & authority contactsFrom official release

www.csw-jets.co.uk ↗

Timeline

11 Oct 2021 → 1 Feb 2022 · 4 dates
  1. Submission deadline
    11 Oct 2021, 13:00 BST
  2. Bids opened
    11 Oct 2021, 13:01 BST
  3. Notice published
    8 Dec 2021, 11:18 GMT
  4. Contract starts
    1 Feb 2022

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    8 Dec 2021, 11:18 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £131,0001 contract exc. VAT
Bids received 5
Contracts signed 1latest 6 Dec 2021
Awarded toValueDateStatus
Ctrack LimitedSME£131,000 †—Awarded

Contracts

  • Contract 030485-2021-1 · Ctrack LimitedSME

    Signed
    6 Dec 2021
    Value
    £131,000
    Period
    … – 31 Jan 2028
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
5bids · 5 electronic———

Contracting authority & participating public bodies

Coventry City Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Council House,Earl Street, COVENTRY, West Midlands, CV15RRContact name, email, phone Published organisation website ↗

Bidders & participating suppliers

1 commercial party on the notice
  • Ctrack LtdAwarded supplier Leeds, Yorkshire & Humber, LS6 1PF

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.