Official UK procurement notice
Vehicle Restraint Systems · UK public procurement notice
Authority: The Association of North East Councils Limited (Local council)
What is being bought3 lots · detail below
Published requirement descriptionGoods, services and works in relation to Vehicle Restraint Systems (VRS) including the design, sourcing, installation, repair and maintenance of any system. The requirements include both permanent or temporary VRS, bridge parapets and bespoke requirements along with the supply of VRS goods only.
- The authority expects to re-tender this requirement around 1 Aug 2030, 23:59 BST.
CPV: Construction work for railways and cable transport systems · Construction, foundation and surface works for highways, roads · Construction-related services · Engineering services · Repair, maintenance and associated services related to railways and other equipment · Repair, maintenance and associated services related to roads and other equipment · Road furniture · Technical testing, analysis and consultancy services
How this framework works
From the published notice- Type
- Open framework
- Call-offs
- call-offs may be awarded directly or by further competition
- Places
- up to 24 suppliers
- Framework period
- 4 yrs from 1 Mar 2027
- Buyer regions
- GG, IM, JE, UK
- Supplier levy on call-offs (max %)
1% of call-off value · Suppliers should note that NEPO operates a rebate arrangement whereby Suppliers are asked to repay to NEPO 1 (one) percent of each invoice in respect of orders placed by NEPO or any Contracting Authority for administration purposes. The Pricing Schedule should take this requirement into account and suppliers must complete the rebate form declaration.
Who may buy through it
NEPO is a Centralised Procurement Authority as defined in the Procurement Act 2023 (PA23), providing central purchasing activity on behalf of Contracting Authorities.
The agreement will be available to NEPO Member Authorities and all current and future Associate Members. Current Associate Members are listed in the Associate Member section of the NEPO website at: www.nepo.org/associate-members ↗
NEPO intends to make the agreement available for use by all Contracting Authorities throughout all administrative regions of the UK (as defined by the Procurement Act 2023).
A list of permissible users available at: www.nepo.org/associate-membership… ↗. Organisations wishing to access the NEPO agreement will be required to register as a NEPO Associate Member in the first instance. Further information can be found at: www.nepo.org ↗
Further information regarding Contracting Authorities that may use the agreement can be found in the tender documents.
Published description of the framework
To be appointed to this Solution, your organisation must be ranked 1 - 10 following evaluation within each lot.
The successful Supplier(s) will enter into a Framework agreement in a form which is set out in Q3 - Tender Response and Documentation.
NEPO does not give any guarantee and/or warrant the actual value of the number of projects (if any) which will be placed with the successful Supplier(s) by any Contracting Authority accessing the Solution according to this process and accepts no liability thereof.
The initial value of any Call-Off Contract will be based upon Contracting Authority's estimated budget at the point the project is brought forward to assignment under the Solution.
Award is possible with or without competition under the Solution as detailed within the tender documentation.
NEPO will review pricing on an annual basis of the Framework award in which Suppliers will be invited to review pricing. NEPO will also seek pricing from Suppliers regarding the application of additional items to be included on the Solution from all Tenderers where required. The ranking of suppliers awarded to the Solution will be reviewed on an annual basis and re-ranked in accordance with their updated pricing for the 12 months ahead combined with quality scores awarded at the point of tender.
See tender documentation for further detail.
Pricing is based on ceiling prices and is fixed for a period of 12 months from Commencement date, to be revised every 12 months in line with established indices as detailed in the tender documentation.
Lots and requirements (3)Procurement structure
3 lots · all with a published value · evaluation weights differ by lotEvery one of these 3 lots carries the same published figure, £50,000,000: it is the framework's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.
Lot #1VRS Services & Works (North East) UK, North Eastceiling above
Services and works in relation to any aspect of Vehicle Restraint Systems (VRS) within the North East of England.
Lot #2VRS Services & Works (National-UK) Guernsey (GG), Isle of Man (IM) +2ceiling above
Services and works in relation to any aspect of Vehicle Restraint Systems (VRS) within the UK (National)
Lot #3Supply of VRS Goods only Guernsey (GG), Isle of Man (IM) +2ceiling above
Goods in relation to any aspect of Vehicle Restraint Systems (VRS) across the UK.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Lots publish different evaluation splits; there is no single procedure weighting.
| Lot | Quality | Price | Social value | Split |
|---|---|---|---|---|
| 1 · VRS Services & Works (North East) | 60% | 30% | 10% | |
| 2 · VRS Services & Works (National-UK) | 60% | 30% | 10% | |
| 3 · Supply of VRS Goods only | 20% | 70% | 10% |
- Price carries 30–70 points depending on the lot; most lots put it at 30 points.
- “Vehicle Restraint Systems” is a framework: the contest is a place on its panel, up to 24 suppliers, not a single contract: call-offs may be direct or by further competition.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Works
- Notice status
- Closed
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- NEPO is a Centralised Procurement Authority as defined in the Procurement Act 2023 (PA23), providing central purchasing activity on behalf of Contracting Authorities. The agreement will be available to NEPO Member Authorities and all current and future Associate Members. Current Associate Members are listed in the Associate Member section of the NEPO website at: https://www.nepo.org/associate-members NEPO intends to make the agreement available for use by all Contracting Authorities throughout all administrative regions of the UK (as defined by the Procurement Act 2023). A list of permissible users available at: http://www.nepo.org/associate-membership/permissible-users. Organisations wishing to access the NEPO agreement will be required to register as a NEPO Associate Member in the first instance. Further information can be found at: www.nepo.org Further information regarding Contracting Authorities that may use the agreement can be found in the tender documents.
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Yes · next expected 1 Aug 2030
- First published
- 19 Dec 2025, 13:00 GMT
- Last source update
- 21 Aug 2026, 15:10 BST
- Award evaluation window
- Submission end – 8 Jan 2027
- Authority reference
NEPO235- FTS notice number
2026/S 000-080006- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area in notice
- Official registry OCID
ocds-h6vhtk-05fa5eFind a Tender
How it was run
Official notice- Appointment period ends
- 30 Sept 2026, 12:00 BST
- Clarification deadline
- 22 Sept 2026, 23:59 BST
- Electronic submission
- Allowed
- Accepted languages
- en
- Supplier levy on call-offs (max %)
call-off levy · 1% of call-off value · Suppliers should note that NEPO operates a rebate arrangement whereby Suppliers are asked to repay to NEPO 1 (one) percent of each invoice in respect of orders placed by NEPO or any Contracting Authority for administration purposes. The Pricing Schedule should take this requirement into account and suppliers must complete the rebate form declaration.
The deadline for responding to this Invitation to Tender (ITT) is before 12:00 (noon) on 30 September 2026. Submissions including uploading of all Procurement Documentation must be completed before 12 (noon). See 'Procurement Timetable' and 'How to respond to this opportunity'.
Any Tender received on or after 12 noon will not be accepted.
Tenders must be submitted electronically via the Open system (www.open-uk.org ↗) within Questionnaire(s) via the Answer Summary section. Submissions received through any other means may be rejected.
Please ensure you allow sufficient time to upload your Tender submission and all documents relevant to your submission. Please consider the fact that larger files will take longer to upload; you should therefore ensure that you leave enough time to complete your submission. Documents must be compatible with Microsoft Office or Adobe/PDF.
Timeline
19 Dec 2025 → 1 Mar 2027 · 8 dates- Planning notice published306 days ago19 Dec 2025, 13:00 GMT
- Market engagement256 days ago6 Feb 2026, 23:59 GMT
NEPO will host Microsoft Teams meetings between 12 January and 30 January with interested suppliers where a presentation will be delivered by NEPO and there will be an opportunity to ask questions in the session. Time slots will be provided to those whom express an interest in attending a session by contacting [email protected] with three preferred dates & times. These will be confirmed on or after 2 January 2026.
Attendance at the Microsoft Teams meeting is optional and does not provide suppliers with an advantage in any future related procurement. Attendance also does not constitute as an intention to tender for any future related procurement. Please note the above information may be subject to change and is indicative only.
NEPO also intend to publish a preliminary market engagement questionnaire via Open e-Tendering system (www.open-uk.org ↗). (www.open ↗ uk.org). The questionnaire responses will help NEPO design the framework by providing the level of market interest and provide insight from suppliers on the shaping of the future provision including pricing, innovation, procurement process, funding and specification. The questionnaire will be made accessible via the Open e-Tendering system on 5 January 2026 with a submission deadline of 12:00 noon on 30th January. Suppliers are encouraged to provide as much detail as possible to ensure the market engagement is meaningful and results in a solution that meets stakeholder needs. Suppliers wishing to access and complete the questionnaire must first register on the e-Tendering system using the following link www.open ↗ uk.org (www.open-uk.org ↗) For guidance on how to create an account or submit your questionnaire response through Open, please visit www.open-hub.org/training ↗ (www.open-hub.org/training ↗) to access the available Training Guides. If you need technical assistance from the Open Support team, this can be requested via [email protected]. PLEASE NOTE: Open is accessible 24/7 however, technical support is available Monday to Thursday 08:30 - 17:00 and Friday 08:30 - 16:30. Over the Christmas period we will be operating a skeleton support for Open via [email protected] on Monday 29, Tuesday 30 and Wednesday 31 December. Urgent system issue requests or supplier support for tender returns within this period will be picked up. Any general, non-urgent queries will be picked up when the office re-opens on 2 January 2026.
- Next notice expected237 days ago25 Feb 2026, 23:59 GMT
- Tender notice published61 days ago21 Aug 2026, 15:10 BST
- Clarification questions by28 days ago22 Sept 2026, 23:59 BST
- Admission / appointment period ends21 days ago · period end, not a bid countdown30 Sept 2026, 12:00 BST
- Today21 Oct 2026
- Award decision expected byin 80 days8 Jan 2027, 23:59 GMT
- Contract startsin 131 days1 Mar 2027
Notice history
6 events · 2 releases on Find a Tender · since 19 Dec 2025- Preliminary market engagement notice published19 Dec 2025, 13:00 GMTUK2
- Tender notice published21 Aug 2026, 15:10 BSTUK4
- Published value updated to £50,000,00021 Aug 2026, 15:10 BSTwas £40,000,000
- Status changed to active21 Aug 2026, 15:10 BST
- Procurement method changed21 Aug 2026, 15:10 BST
- Deadline published: 30 Sept 2026, 12:00 BST21 Aug 2026, 15:10 BST
Contracting authority & participating public bodies
Official documents & specifications (4)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications
- Technical specifications
Notices published for this procedure
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender