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Published 29 Jan 2021, 14:40 GMT

Official UK procurement notice

Vehicle Hire · National Procurement Service (Welsh Government) (Jan 2021)

Official notice

Authority: National Procurement Service (Welsh Government)

Framework agreement4 lotsGoodsOpen procedureSME suitable
Sectors: Agricultural machinery (16)Transport Equipment & Vehicles (34) Delivery: Wales (UKL)
Framework ceiling (notional)£40,000,000total for 4 lots · framework ceiling, not attributable revenue · 1 value update
Submissions closed 30 Jul 2021awarded 29 Oct 2021
Lots 4see the lot list below
Framework period 4 yrsends 31 Aug 2025 · starts 1 Sept 2021

What is being bought4 lots · detail below

Published requirement description

1.4. The purpose of this tender exercise is to appoint a number of Framework Suppliers, each operating under the Framework Agreement, to provide vehicle hire services across a range of vehicle types. The Framework Agreement will cover the provision of hire for Cars, LCVs (under 3.5T GVW) and Specialist Vehicles (over 3.5T GVW) which will be made available to all NPS Customer organisations and will be a “one stop shop” for all Vehicle Hire requirements.

  • Recurrence: NPS typically begins the process for renewing a Framework between 6 - 12 months prior to the expiry of the existing agreement.

CPV: Articulated trucks · Crane and dumper trucks · Dumper trucks · Electric buses · Electric vehicles · Elevator-platforms trucks · Flatbed and Tipper trucks · Fuel-tanker trucks · Heavy-duty motor vehicles · Motor vehicles · Motor vehicles for the transport of 10 or more persons · Motor vehicles for the transport of fewer than 10 persons · +7 more

How this framework works

From the published notice
Places
up to 40 suppliers · 18 bids on the busiest of 3 lots (0.5 per place) · 19 appointed
Framework period
4 yrs from 1 Sept 2021

Lots and requirements (4)Procurement structure

4 lots · 3 with a published value · evaluation weights differ by lot

Every one of these 2 lots carries the same published figure, £15,000,000: it is the framework's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.

Lot #1CarsAwarded 4 yrsceiling above

Lot 1 covers the requirement for cars and will cover (but not limited to):

Small compact e.g. Fiesta or Peugeot 208 or equivalent.

Medium estate/hatchback e.g. Focus or Peugeot 308 or equivalent.

Large estate/hatchback e.g. Mondeo, Insignia or equivalent.

MPV (up to 8 passenger seats) e.g. Galaxy, Picasso or equivalent.

Where requested, the Framework Supplier must provide Ultra Low Emission Vehicles (ULEVs).

Contract period: 1 Sept 2021 – 31 Aug 2025 (4 yrs)
Delivery: Wales
Variant bids: not allowed
34110000 Passenger cars34115000 Other passenger cars
Lot #2LCVs (below 3.5T GVW)Awarded 4 yrsceiling above

Lot 2 covers the requirement for LCVs (below 3.5T GVW) and will cover (but not limited to):

Small Van e.g. Citroen Berlingo, Renault Kangoo, or equivalent.

Panel Van (Small, Medium, Large, Extra Large, Dual Cab/Crew, Cab Panel Vans) e.g. Transit, Vivaro or equivalent.

Cube Van (Small, Medium, Large) e.g. Ford Custom, Mitsubishi Canter or equivalent.

Small Pick-Up e.g. Isuzu D-Max Single Cab, Volkswagen Amarok or equivalent.

T-Tippers (Single Cab, Crew Cab, Tail Lift, Caged).

Luton with and without tail lift.

Dropside with and without tail lift.

4x4 with the ability to tow up to 3.5 tonnes laden weight e.g. Discovery, Kuga or equivalent.

Minibus (up to 9 passenger seats).

Minibus (10 – 17 passenger seats).

Where requested, the Framework Supplier must provide Ultra Low Emission Vehicles (ULEVs) where available

Contract period: 2 Sept 2021 – 31 Aug 2025 (4 yrs)
Delivery: Wales
Variant bids: not allowed
34100000 Motor vehicles34115200 Motor vehicles for the transport of fewer than 10 persons34120000 Motor vehicles for the transport of 10 or more persons34130000 Motor vehicles for the transport of goods
Lot #3Specialist Vehicles (above 3.5T GVW)Awarded 4 yrsPublished value£10,000,000

Lot 3 will be split into nine vehicle types, as follows:

  • Cargo and haulage vehicles including tractor units and trailers;
  • Tippers
  • Welfare / Minibuses
  • Gulley Emptiers / Jetters
  • Sweepers
  • Waste Collection Vehicles
  • Street Lighting Hoists / Tower Vehicles
  • Winter Maintenance Vehicles
  • Miscellaneous Vehicles (Hook Loaders, Telehandlers, Tractors, Site Welfare Units etc.)
Contract period: 1 Sept 2021 – 31 Aug 2025 (4 yrs)
Delivery: Wales
Variant bids: not allowed
16700000 Tractors34100000 Motor vehicles34133000 Articulated trucks34133110 Fuel-tanker trucks34134000 Flatbed and Tipper trucks34134200 Tipper trucks
Lot #4ULEV VehiclesPlannedLot estimate not published

Lot 4 ULEV Vehicles

Delivery: Wales
34144900 Electric vehicles34144910 Electric buses

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored

Lots publish different evaluation splits; there is no single procedure weighting.

LotQualityPriceSplit
1 · Cars10010
2 · LCVs (below 3.5T GVW)10010
3 · Specialist Vehicles (above 3.5T GVW)10010
What this means for your bid
  • Price carries 10 points on every lot: a 10% discount moves about 1 point.
  • “Vehicle Hire” is a framework: the contest is a place on its panel, up to 40 suppliers, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement

Yes · NPS typically begins the process for renewing a Framework between 6 - 12 months prior to the expiry of the existing agreement.

First published
29 Jan 2021, 14:40 GMT
Last source update
5 Nov 2021, 13:25 GMT
Award evaluation window
2 Aug 2021 – …
Authority reference
NPS-FT-0110-21
FTS notice number
2021/S 000-027835
Classification (CPV)
Articulated trucksCrane and dumper trucksDumper trucksElectric busesElectric vehiclesElevator-platforms trucksFlatbed and Tipper trucksFuel-tanker trucksHeavy-duty motor vehiclesMotor vehicles
+9 moreMotor vehicles for the transport of 10 or more personsMotor vehicles for the transport of fewer than 10 persons
Delivery area
Wales (UKL)
Official registry OCID
ocds-h6vhtk-028e97 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment
Performance terms

Bidders will be required to provide details of their Social Value commitments to be delivered through this Framework Agreement. Bidders will also be required to provide details of their Fair Work practice as per the Fair Work Wales - Report of the Fair Work Commission. Further details are included within the tender documentation.

Publisher note: (WA Ref:115323)

How it was run

Official notice
Run through: Jaggaer · Who buys & how to bid on Sell2Wales
Supplier login requiredLanguage: EN, CY
Access & registration note: Free; latest Chrome/Edge/Firefox only — corporate browsers fail

Tender documents are also served through a separate tool: https://etenderwales.bravosolution.co.uk/web/login.shtml ↗

Appointment period ends
30 Jul 2021, 14:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en, cy
Bid validity
120 days from the deadline
Bids opened
2 Aug 2021, 09:00 BST
Detailed submission instructions & authority contactsFrom official release

etenderwales.bravosolution.co.uk/web/login.shtml ↗

Timeline

22 Feb 2021 → 5 Nov 2021 · 5 dates
  1. Next notice expected
    22 Feb 2021
  2. Admission / appointment period endsperiod end, not a bid countdown
    30 Jul 2021, 14:00 BST
  3. Bids opened
    2 Aug 2021, 09:00 BST
  4. Contract starts
    1 Sept 2021, 00:00 BST
  5. Notice published
    5 Nov 2021, 13:25 GMT

Notice history

5 events · 3 releases on Find a Tender · since 1 Jul 2021
  1. Published value published: £40,000,000
    1 Jul 2021, 11:45 BST
  2. Status changed to active
    1 Jul 2021, 11:45 BST
  3. Procurement method changed
    1 Jul 2021, 11:45 BST
  4. Deadline published: 30 Jul 2021, 14:00 BST
    1 Jul 2021, 11:45 BST
  5. Status changed to complete
    5 Nov 2021, 13:25 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 19admitted to the panel · see the list ↓
Bids received 1811 from SMEs · busiest of 3 lots
Contracts signed 3latest 29 Oct 2021

3 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

All 2 of these contracts carry the same published figure, £15,000,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.

  • Cars

    Signed
    29 Oct 2021
    Value
    ceiling above
    Period
    … – 31 Aug 2025
    Status
    active

  • LCVs (below 3.5T GVW)

    Signed
    29 Oct 2021
    Value
    ceiling above
    Period
    … – 31 Aug 2025
    Status
    active

  • Specialist Vehicles (above 3.5T GVW)

    Signed
    29 Oct 2021
    Value
    £10,000,000
    Period
    … – 31 Aug 2025
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Cars4bids · 4 electronic1——
2 · LCVs (below 3.5T GVW)10bids · 10 electronic5——
3 · Specialist Vehicles (above 3.5T GVW)18bids · 18 electronic11——

Contracting authority & participating public bodies

National Procurement Service (Welsh Government)

Contracting authorityBody governed by public lawGeneral public services T’yr Afon, Bedwas Road, Caerphilly, Wales, CF83 8WTContact email, phone Published organisation website ↗

Dispute resolution & review bodies

  • High CourtReview body LondonContact phone

Framework contractors & participating bidders

19 commercial parties on the notice
Show 9 more suppliers

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria