Official UK procurement notice
Vehicle and Plant Hire · UK public procurement notice
Authority: Scotland Excel
What is being bought12 lots · detail below
Published requirement descriptionThis Contract Award Notice is in relation to the renewal framework for the hire of vehicles and plant equipment, available for all 32 council areas in Scotland and Scotland Excel Associate Members.
It is anticipated this framework will incorporate the hiring of various vehicle types, such as cars and light vehicles, minibuses/buses, refuse collection vehicles, winter maintenance vehicles and road sweeping vehicles, as well as the hiring of plant equipment such as excavation equipment, road surfacing equipment and other specialist equipment.
CPV: Cranes · Cranes, mobile lifting frames and works trucks fitted with a crane · Drain accessories · Drainage equipment · Earthmoving and excavating machinery, and associated parts · Earthmoving machinery · Electric vehicles · Elevator-platforms trucks · Grounds-maintenance equipment · Gully emptiers · Heavy-duty motor vehicles · Hire of buses and coaches with driver · +30 more
How this framework works
From the published notice- Places
- up to 60 suppliers · 34 bids on the busiest of 12 lots (0.6 per place) · 76 appointed (full)
- Electronic auction
Electronic auctions may be used where competition is re-opened for the purposes of awarding a Competitive Order. If required, the Council will issue information on how electronic auctions will operate at the appropriate time.
Lots and requirements (12)Procurement structure
12 lots · all with a published value · same evaluation weights on every lotEvery one of these 4 lots carries the same published figure, £1,200,000: it is the framework's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.
Lot #1Hire of Cars & Light VehiclesCancelledPublished value£36,000,000
Lot 1 is for the hire of cars and light vehicles for use by all 32 Scottish councils and other contracting authorities permitted to call-off contracts under the proposed Framework Agreement.
The cars and light vehicles to be covered are, but not limited to, small cars, executive cars and vans up to 3.5 tonnes. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. Please see the Invitation to Tender contained on the PCS-Tender project relevant to this procurement and the other Procurement Documents for further information.
Lot #2Hire of Minibuses / BusesCancelledPublished value£6,000,000
Lot 2 is for the hire of minibuses/buses with or without a driver, for use by all 32 Scottish councils and other contracting authorities permitted to call-off contracts under the proposed Framework Agreement. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. Please see the Invitation to Tender contained on the PCS-Tender project relevant to this procurement and the other Procurement Documents for further information.
Lot #3Hire of Commercial VehiclesCancelledPublished value£19,200,000
Lot 3 is for the hire of commercial vehicles, for use by all 32 Scottish councils and other contracting authorities permitted to call-off contracts under the proposed Framework Agreement. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. Please see the Invitation to Tender contained on the PCS-Tender project relevant to this procurement and the other Procurement Documents for further information.
Lot #4Hire of Refuse Collection VehiclesCancelledPublished value£24,000,000
Lot 4 is for the hire of refuse collection vehicles, for use by all 32 Scottish councils and other contracting authorities permitted to call-off
contracts under the proposed Framework Agreement.
The refuse collection vehicles to be covered are, but not limited to, a range of sizes from 3.5 Tonne to 26 Tonne. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public
Contracts (Scotland) Regulations 2015. Please see the Invitation to Tender contained on the PCS-Tender project relevant to this
procurement and the other Procurement Documents for further information.
Lot #5Hire of SweepersCancelledPublished value£9,600,000
Lot 5 is for the hire of sweepers, for use by all 32 Scottish councils and other contracting authorities permitted to call-off contracts under the proposed Framework Agreement.
The sweepers to be covered are, but not limited to, a range of sweepers from 0.5 tonne to 18 tonne. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public
Contracts (Scotland) Regulations 2015. Please see the Invitation to Tender contained on the PCS-Tender project relevant to this
procurement and the other Procurement Documents for further information.
Lot #6Hire of GrittersCancelledPublished value£9,600,000
Lot 6 is for the hire of gritters, for use by all 32 Scottish councils and other contracting authorities permitted to call-off contracts under the proposed Framework Agreement.
The gritters to be included range in size from 3.5 tonne to 26 tonne. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public
Contracts (Scotland) Regulations 2015. Please see the Invitation to Tender contained on the PCS-Tender project relevant to this
procurement and the other Procurement Documents for further information.
Lot #7Hire of Plant- Excavation EquipmentCancelledPublished value£3,600,000
Lot 7 is for the hire of excavation plant with or without a driver or operator, for use by all 32 Scottish councils and other contracting authorities permitted to call-off contracts under the proposed Framework Agreement.
The plant equipment to be covered is, but is not limited to, dozers, dumpers and excavators. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public
Contracts (Scotland) Regulations 2015. Please see the Invitation to Tender contained on the PCS-Tender project relevant to this
procurement and the other Procurement Documents for further information
Lot #8Hire of Plant- Road Surfacing EquipmentCancelledPublished value£7,200,000
Lot 8 is for the hire of road surfacing plant with or without a driver or operator, for use by all 32 Scottish councils and other contracting authorities permitted to call-off contracts under the proposed Framework Agreement.
The plant equipment to be covered is, but is not limited to, spreaders, pavers and rollers. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public
Contracts (Scotland) Regulations 2015. Please see the Invitation to Tender contained on the PCS-Tender project relevant to this
procurement and the other Procurement Documents for further information.
Lot #9Hire of Plant- Lifting EquipmentCancelledceiling above
Lot 9 is for the hire of plant lifting equipment with or without an operator, for use by all 32 Scottish councils and other contracting Authorities permitted to call-off contracts under the proposed Framework Agreement.
The plant lifting equipment to be covered is, but is not limited to, Telehandlers, Access Platforms, Scissor Lifts etc. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public
Contracts (Scotland) Regulations 2015. Please see the Invitation to Tender contained on the PCS-Tender project relevant to this
procurement and the other Procurement Documents for further information.
Lot #10Hire of Grounds Maintenance EquipmentCancelledceiling above
Lot 10 is for the hire of grounds maintenance equipment, for use by all 32 Scottish councils and other contracting authorities permitted to call-off contracts under the proposed Framework Agreement.
The grounds maintenance equipment to be covered is, but is not limited to, mowers or woodchippers of various sizes. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. Please see the Invitation to Tender contained on the PCS-Tender project relevant to this procurement and the other Procurement Documents for further information.
Lot #11Hire of Specialist EquipmentCancelledceiling above
Lot 11 is for the hire of specialist vehicles, for use by all 32 Scottish councils and other contracting authorities permitted to call-off contracts under the proposed Framework Agreement.
The specialist vehicles to be covered is, but is not limited to, multi-use utility vehicles. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public
Contracts (Scotland) Regulations 2015. Please see the Invitation to Tender contained on the PCS-Tender project relevant to this
procurement and the other Procurement Documents for further information.
Lot #12Hire of Drainage EquipmentCancelledceiling above
Lot 12 is for the hire of drainage vehicles and/or equipment, for use by all 32 Scottish councils and other contracting authorities permitted to call-off contracts under the proposed Framework Agreement.
The drainage equipment to be covered is, but is not limited to, a range of gully emptiers, vactors or pumps of various sizes. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public
Contracts (Scotland) Regulations 2015. Please see the Invitation to Tender contained on the PCS-Tender project relevant to this
procurement and the other Procurement Documents for further information.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Technical: 25%
- Commercial: 75%
Published award criteria (2)
- Technical: 25
- Commercial: 75
- Economic & financial standing
In accordance with Regulation 59(12), as this proposed framework agreement is divided into lots, these economic and financial standing selection criteria apply separately in relation to each individual lot.
- SPD (Scotland) Questions 4B.5.1 and 4B.5.2 - Insurance Requirements
- SPD (Scotland) Questions 4B.6 - Other Economic and Financial Requirements
Minimum: INSURANCE REQUIREMENTS: It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below: ALL LOTS Employer’s (Compulsory) Liability Insurance – no les… - Technical & professional ability
In accordance with Regulation 59(12), as this proposed framework agreement is divided into lots, these technical and professional ability selection criteria apply separately in relation to each individual lot.
-SPD (Scotland) Question 4C.10 – Subcontracting
-SPD (Scotland) Question 4D.1 - Quality Assurance Schemes and Health and Safety Procedures
-SPD (Scotland) Question 4D.2 - Environmental Management Standards
Minimum: SPD (SCOTLAND) QUESTION 4C.10 - SUBCONTRACTING: Tenderers will be required to confirm whether they intend to subcontract and, if so, for what proportion of the contracts to be called-off under the proposed framework agreement. If you intend to subcontract any share of the contrac…
- Price carries 75 of 100 points: a 10% discount moves about 7.5 points. This one is won on the number: sharpen the price before polishing the prose.
- “Vehicle and Plant Hire” is a framework: the contest is a place on its panel, up to 60 suppliers, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 13 Jun 2025, 09:06 BST
- Last source update
- 18 Sept 2026, 09:37 BST
- Award evaluation window
- 16 Mar 2026 – …
- Authority reference
0225- FTS notice number
2026/S 000-088482- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05482aFind a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
For full details of the conditions relevant to the proposed Framework Agreement and contracts to be called off thereunder, please refer to the tender documents (“Section I.3 Communication”).
Tenderers require to confirm their acceptance of the terms and conditions. TENDERS MADE SUBJECT TO CONDITIONS MAY NOT BE CONSIDERED AND MAY BE REFUSED ON THE GROUNDS OF SUCH CONDITIONS ALONE.
Scotland Excel may require the members of any tendering group of entities (including, but not limited to consortium members, members of a group of economic operators and/or sub-contractors) to be jointly and severally liable for the performance of the contract and may require them to assume a specific legal form for the purposes of the appointment to the Framework. For further information relative to the submission of consortia tenders, tenders by groups of economic operators and sub-contracting, please refer to the tender documentation available in the relevant PCS-T project for this procurement exercise.
- Review procedure
An economic operator that suffers, or risks suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015 (SSI 2015/446) (as amended) may bring proceedings in the Sheriff Court or the Court of Session.
Publisher note: This procurement process is subject to the Law and Guidance applicable in Scotland relative to the award of public contracts including (without limitation) as set out in the Public Contracts (Scotland) Regulations 2015 as currently in force. Scotland Excel is a central purchasing body and is procuring this framework on behalf of the following contracting authorities (and successor bodies): -The 32 local authorities in Scotland as listed at http://www.scotland-excel.org.uk/home/aboutus/ourmembers.aspx -Scotland Excel associate members as listed at http://www.scotland-excel.org.uk/home/Aboutus/Ourmembers/Associate-members.aspx -Any Integration Authority, or other body, established pursuant to the Public Bodies (Joint Working) (Scotland)Act 2014. -Any Scottish Registered Social Landlords listed on the public register of the Scottish Housing Regulator:http://directory.scottishhousingregulator.gov.uk/Documents/Landlord%20Register.pdf as at the date of publication of this notice. -Tayside Contracts -Advanced Procurement for Universities and Colleges & their member organisations across the higher and further education sector in Scotland and their associated and affiliated bodies. -Scottish Prison Service (SPS) -Scottish National Health Service Authorities, including any body created pursuant to the National Health Service Scotland Act (1978). -Transport Scotland -Scottish Government & Scottish Central Government Bodies The above is subject to each contracting authority entering into and maintaining a relevant membership agreement or other access agreement with Scotland Excel. (SC Ref:841186)
How it was run
Official notice- Appointment period ends
- 16 Mar 2026, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 150 days from the deadline
- Bids opened
- 16 Mar 2026, 12:00 GMT
Timeline
26 Sept 2025 → 18 Sept 2026 · 4 dates- Next notice expected392 days ago26 Sept 2025, 00:00 BST
- Admission / appointment period ends220 days ago · period end, not a bid countdown16 Mar 2026, 12:00 GMT
- Bids opened220 days ago16 Mar 2026, 12:00 GMT
- Notice published34 days ago18 Sept 2026, 09:37 BST
Notice history
5 events · 4 releases on Find a Tender · since 13 Feb 2026- Published value updated to £120,000,00013 Feb 2026, 13:29 GMTwas £100,000,000
- Status changed to active13 Feb 2026, 13:29 GMT
- Procurement method changed13 Feb 2026, 13:29 GMT
- Deadline published: 16 Mar 2026, 12:00 GMT13 Feb 2026, 13:29 GMT
- Status changed to complete18 Sept 2026, 09:37 BST
Routine re-releases (4)
- 2025-06: 1 release · 13 Jun 2025
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast12 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
All 4 of these contracts carry the same published figure, £1,200,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.
Hire of Minibuses / Buses
- Signed
- 19 Aug 2026
- Value
- £6,000,000
- Status
- active
Hire of Cars & Light Vehicles
- Signed
- 19 Aug 2026
- Value
- £36,000,000
- Status
- active
Hire of Plant- Excavation Equipment
- Signed
- 19 Aug 2026
- Value
- £3,600,000
- Status
- active
Hire of Plant- Road Surfacing Equipment
- Signed
- 19 Aug 2026
- Value
- £7,200,000
- Status
- active
Hire of Commercial Vehicles
- Signed
- 19 Aug 2026
- Value
- £19,200,000
- Status
- active
Hire of Refuse Collection Vehicles
- Signed
- 19 Aug 2026
- Value
- £24,000,000
- Status
- active
Hire of Sweepers
- Signed
- 19 Aug 2026
- Value
- £9,600,000
- Status
- active
Hire of Gritters
- Signed
- 19 Aug 2026
- Value
- £9,600,000
- Status
- active
Hire of Plant- Lifting Equipment
- Signed
- 19 Aug 2026
- Value
- ceiling above
- Status
- active
Hire of Grounds Maintenance Equipment
- Signed
- 19 Aug 2026
- Value
- ceiling above
- Status
- active
Hire of Specialist Equipment
- Signed
- 19 Aug 2026
- Value
- ceiling above
- Status
- active
Hire of Drainage Equipment
- Signed
- 19 Aug 2026
- Value
- ceiling above
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Hire of Cars & Light Vehicles | 26bids · 26 electronic · 26 from abroad | 20 | — | — |
| 2 · Hire of Minibuses / Buses | 17bids · 17 electronic · 17 from abroad | 11 | — | — |
| 3 · Hire of Commercial Vehicles | 32bids · 32 electronic · 32 from abroad | 24 | — | — |
| 4 · Hire of Refuse Collection Vehicles | 5bids · 5 electronic · 5 from abroad | 4 | — | — |
| 5 · Hire of Sweepers | 16bids · 16 electronic · 16 from abroad | 12 | — | — |
| 6 · Hire of Gritters | 7bids · 7 electronic · 7 from abroad | 6 | — | — |
| 7 · Hire of Plant- Excavation Equipment | 34bids · 34 electronic · 34 from abroad | 26 | — | — |
| 8 · Hire of Plant- Road Surfacing Equipment | 24bids · 24 electronic · 24 from abroad | 20 | — | — |
| 9 · Hire of Plant- Lifting Equipment | 28bids · 28 electronic · 28 from abroad | 21 | — | — |
| 10 · Hire of Grounds Maintenance Equipment | 15bids · 15 electronic · 15 from abroad | 14 | — | — |
| 11 · Hire of Specialist Equipment | 6bids · 6 electronic · 6 from abroad | 5 | — | — |
| 12 · Hire of Drainage Equipment | 15bids · 15 electronic · 15 from abroad | 10 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Court of SessionReview body
Framework contractors & participating bidders
76 commercial parties on the notice · 50 awardedThe first 50 of 76 commercial parties (by name); the JSON mirror lists them all.
- AK Vehicle Rental LimitedFramework contractor
- AKRO PLANT LTDFramework contractor
- Accident Repair Centre (Scotland) LimitedFramework contractor
- Adventra LtdFramework contractor
- Aebi Schmidt UK LimitedFramework contractor
- Alloa Hire Centre LimitedFramework contractor
- Arnold Clark Finance Limited.Framework contractor
- Avis Budget UK LimitedFramework contractor
- BROWN PLANT HIRE LIMITEDFramework contractor
- Bryson Tractors LtdFramework contractor
Show 40 more suppliers
- Bucher Municipal LimitedFramework contractor
- C Foster Plant Hire LimitedFramework contractor
- CLM Fleet Management LtdFramework contractor
- Cairn Construction LtdFramework contractor
- Campbell Plant Hire LtdFramework contractor
- Cebotec LtdFramework contractor
- Clearwater D C 2001 LtdFramework contractor
- Clee Hill Plant LtdFramework contractor
- DR Plant Hire Ratho LtdFramework contractor
- Dawsongroup Bus and Coach LimitedFramework contractor
- Dawsongroup Environmental Municipal Civil LimitedFramework contractor
- Dawsongroup Truck and Trailer LimitedFramework contractor
- Dawsongroup Vans LimitedFramework contractor
- Doherty & Lafferty LtdFramework contractor
- E & J DOUGLAS & SONS LTDFramework contractor
- Econ Engineering LtdFramework contractor
- Enterprise Rent-A-Car UK LimitedFramework contractor
- Euro Hiredrive LimitedFramework contractor
- F.M.S. Vehicle Rental LimitedFramework contractor
- FAUN Zoeller Fleet Services LimitedFramework contractor
- FRASER C ROBB LIMITEDFramework contractor
- Finning (UK) Ltd.Framework contractor
- G. M. Leitch LtdFramework contractor
- GAP Group LimitedFramework contractor
- Gardner Plant LtdFramework contractor
- Gary Largue Plant HireFramework contractor
- Grant Miller Plant HireFramework contractor
- HAMILTON ROSS GROUP LTDFramework contractor
- HAMILTON TARMACFramework contractor
- Harris Vehicle Hire LtdFramework contractor
- Hillhouse Quarry Group LtdFramework contractor
- Hire and Supplies ltdFramework contractor
- IVH Ltd t/a International Vehicle HireFramework contractor
- Ian Hunter T/A ST BOSWELLS MOWERSFramework contractor
- J & A CROZIER CONTRACTORSFramework contractor
- Joe Allan & Son ltdFramework contractor
- John McGeady LtdFramework contractor
- Leeds Commercial Limited (trading as LC Vehicle Hire)Framework contractor
- Little's Vehicle Hire LtdFramework contractor
- Lomond Plant LimitedFramework contractor
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.